Administrative Officer - Medowie

Catholic Diocese of Maitland-Newcastle; Medowie; On-site; AUD 21,000 - 30,000; Part time

Benefits offered by this job

Corporate fitness program (Fitness NSW

Employee assistance program (EAP)

Training and staff development

Paid parental leave

Long service leave after five years

Job summary

Catherine McAuley Catholic College, Medowie is seeking a permanent part-time Administrative Officer (14.5 hours per week) to join the team from January 2027. The role involves providing administrative support to staff and the principal, managing records and communications, and assisting with compliance and accreditation tasks.

The position is within the Catholic Schools Office framework, with duties across administration, data entry, and coordination, requiring confidentiality, initiative, and

Qualifications

• Articulate understanding of Catholic Education and ethos
• Excellent written and verbal communication
• Experience using initiative and self-motivation
• Able to perform a wide range of administration tasks
• Experience with databases, MS Office and Excel
• Organise, prioritise and multitask to meet deadlines
• Maintain a high level of confidentiality
• Autonomous and team-oriented work approach
• Comply with CSO Accreditation to Work policy

Responsibilities

• Provide administrative support to school staff and the principal
• Assist with records, correspondence and filing
• Maintain confidentiality of sensitive information
• Support accreditation and compliance processes
• Data entry and basic database management

Skills

Catholic ethos

Written communication

Interpersonal skills

Initiative

Administration

MS Office

Confidentiality

Autonomous work

Education

NSW WWCC

Anaphylaxis training

Tools

MS Office

Excel

Databases

Job description

Are you a current employeeof the Catholic Diocese of Maitland-Newcastle, including the Catholic Schools Office? Go to the Careers Portal to search and apply for your next role.

Job Category: Education, Childcare & Training

Catherine McAuley Catholic College, Medowie is seeking apermanent part time (14.5hrs p/w) Administrative Officerto join the teamin January 2027

Catherine McAuley Catholic College, Medowie is a Years 7 to 12 Catholic learning community. The College is committed to empowering confident, agile and reflective learners and educators co-create learning environments where faith, purpose, fulfilment and joy are experienced by all. The College is in the beautiful Port Stephens region and can provide the ideal coastal or semi-rural lifestyle for those considering a sea change. Medowie is only 34km from the Newcastle CBD and within an hour to the stunning Hunter Valley area.

The School Administrative Officer provides administrative support to school staff and the school principal. Administrative Officers within the Catholic Schools Office, Diocese of Maitland-Newcastle may be classified as either a level 4,5 or 6. Indicative duties for each of these levels can be found under the leadership framework - Administrative Support. This position is a level 4 position.

Desired Skills and Experience

EXPERIENCE/CRITERIA

• Ability to articulate a clear understanding of and a personal commitment to Catholic Education and to actively supporting the Catholic ethos and culture of the school
• Excellent written communication skills and strong verbal communication skills and interpersonal skills
• Demonstrated experience using initiative and self-motivation in the workplace
• Demonstrated ability in accurately and proficiently performing a wide range of administration tasks
• Intermediate experience and ability to work with various databases, Microsoft office programs and excel
• Demonstrated capacity to organise, prioritise and multitask to meet various deadlines
• An understanding and the ability to maintain a high level of confidentiality
• Self-motivated with the ability to work autonomously and be responsible and accountable for own work with the capacity and willingness to work in a team environment
• Willingness to Comply or Compliance with the CSO Accreditation to Work, Teach and Lead Policy. Category A – Accreditation to Work

QUALIFICATIONS

• Current paid NSW Working with Children Check (WWCC) number
• Completion of Anaphylaxis training

CONDITIONS OF EMPLOYMENT

Salary is in accordance with New South Wales & Australian Capital Territory Catholic Systemic Schools Enterprise Agreement 2025.

• Work in quality schools where students are nurtured, challenged and encouraged to excel and grow
• A corporate fitness program through Fitness Passport (T&C's apply)
• Employee assistance program (EAP)
• Training and staff development programs
• Paid parental leave for eligible employees
• Access to long service leave after just five years for eligible employees

FOR FURTHER INFORMATION

Contact Bernard Burgess, Principal on Tel: [phone] or via email:[e-mail]

Please note, not adequately addressing the selection criteria may result in your application not being shortlisted.

Applications for this position will only be considered if submitted through the following platforms: our careers page on our website, mnpeople, Indeed, Seek, or LinkedIn.

Applications close: Thursday 19th November 2026at 11.59pm

Additional information

The Diocese of Maitland-Newcastle is committed to safeguarding children and vulnerable persons and preventing those in our care from suffering abuse or neglect. It is committed to implementing and maintaining compliance with the NSW Child Safe Standards and the National Catholic Safeguarding Standards and takes a zero-tolerance approach to abuse of children or vulnerable persons. All who work in the name of the Diocese must comply with the Diocesan Safeguarding Framework Policy and act in accordance with the Diocese’s Code of Conduct which includes the Diocese’s Safeguarding Commitment Statement.Employees are required to undergo a National Police Check and retain a valid NSW Working with Children Check where necessary, in accordance with legislation.