Administrative Officer - Gateshead

Catholic Diocese of Maitland-Newcastle; Newcastle-Maitland; On-site; AUD 34,000 - 44,000; Part time

Benefits offered by this job

Fitness Passport

Employee assistance program (EAP)

Training and staff development

Paid parental leave

Long service leave after five years

Job summary

St Mary’s Catholic College, Gateshead, is seeking a temporary part-time Administrative Officer (13 hours per week) for the 2027 school year. The role provides administrative support to the school staff and principal, with duties aligned to CSO leadership frameworks.

Applicants must have NSW WWCC, Anaphylaxis training, and demonstrate commitment to Catholic education. Salary is governed by the NSW/ACT Catholic Systemic Schools Enterprise Agreement 2025.

Qualifications

• Clear understanding of and commitment to Catholic education and ethos.
• Excellent written and strong verbal communication and interpersonal skills.
• Ability to take initiative, self-motivate and manage a range of administration tasks.
• Experience with databases and Microsoft Office programs including Excel.
• Ability to organise, prioritise and meet deadlines while maintaining confidentiality.

Responsibilities

• Provide administrative support to school staff and the school principal.
• Support administrative systems consistent with the CSO framework; refer to leadership framework for indicative duties.

Skills

Excellent written communication

Interpersonal skills

Initiative and self-motivation

Administrative tasks

Database and MS Office proficiency

Organisational and multitasking

Confidentiality

Autonomy and teamwork

CSO Accreditation to Work knowledge

Education

NSW WWCC (Working with Children Check)

Anaphylaxis training

Tools

Microsoft Office

Excel

Job description

Job Category: School Support Staff (Ancillary)

St Mary's Catholic College, Gatesheadis seeking a temporary part-time (13 hours per week) Administrative Officer to join the team for the 2027 school year.

St Mary’s Catholic College, Gateshead, is a co-educational year 7 to 12 College founded in the finest tradition of the Josephite sisters. It is recognised and acclaimed as a safe, disciplined, welcoming and caring community. It is a school where paramount importance is given to building and nurturing quality relationships; providing excellence in teaching and learning aligned with the Visible Learning Framework; setting and maintaining high standards and expectations in all dimensions of college life and providing a sound spiritual framework for students' personal growth and development as learners and as people. A fundamental belief underpinning college life is a commitment to service in the spirit of the Gospel, which honours the college motto ‘Ready to Serve’.

The School Administrative Officer provides administrative support to school staff and the school principal. Administrative Officers within the Catholic Schools Office, Diocese of Maitland-Newcastle may be classified as either a level 4,5 or 6. Indicative duties for each of these levels can be found under the leadership framework - Administrative Support.

Desired Skills and Experience

EXPERIENCE/CRITERIA

• Ability to articulate a clear understanding of and a personal commitment to Catholic Education and to actively supporting the Catholic ethos and culture of the school
• Excellent written communication skills and strong verbal communication skills and interpersonal skills
• Demonstrated experience using initiative and self-motivation in the workplace
• Demonstrated ability in accurately and proficiently performing a wide range of administration tasks
• Intermediate experience and ability to work with various databases, Microsoft office programs and excel
• Demonstrated capacity to organise, prioritise and multitask to meet various deadlines
• An understanding and the ability to maintain a high level of confidentiality
• Self-motivated with the ability to work autonomously and be responsible and accountable for own work with the capacity and willingness to work in a team environment
• Willingness to Comply or Compliance with the CSO Accreditation to Work, Teach and Lead Policy. Category A – Accreditation to Work

QUALIFICATIONS

• Current paid NSW Working with Children Check (WWCC) number
• Completion of Anaphylaxis training

CONDITIONS OF EMPLOYMENT

Salary is in accordance with New South Wales & Australian Capital Territory Catholic Systemic Schools Enterprise Agreement 2025.

• Work in quality schools where students are nurtured, challenged and encouraged to excel and grow
• A corporate fitness program through Fitness Passport(T&C's apply)
• Employee assistance program (EAP)
• Training and staff development programs
• Paid parental leave for eligible employees
• Access to long service leave after just five years for eligible employees

FOR FURTHER INFORMATION

Contact Brett Donohoe, Principal on Tel: [phone]or via email: [e-mail]

Please note, not adequately addressing the selection criteria may result in your application not being shortlisted.

Applications close: Sunday 8th November 2026 at 11.59pm

Additional information

The Diocese of Maitland-Newcastle is committed to safeguarding children and vulnerable persons and preventing those in our care from suffering abuse or neglect. It is committed to implementing and maintaining compliance with the NSW Child Safe Standards and the National Catholic Safeguarding Standards and takes a zero-tolerance approach to abuse of children or vulnerable persons. All who work in the name of the Diocese must comply with the Diocesan Safeguarding Framework Policy and act in accordance with the Diocese’s Code of Conduct which includes the Diocese’s Safeguarding Commitment Statement.Employees are required to undergo a National Police Check and retain a valid NSW Working with Children Check where necessary, in accordance with legislation.