Administrative Officer

Engineers Australia; Sydney; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid working model

Salary packaging

Personal Leave 15 days

Life Leave 2 days

Job summary

Engineers Australia in Sydney, NSW, is seeking an Administrative Officer to provide responsive, accurate support across the Learned Society team. You will help manage volunteer administration, library services, membership administration, and day-to-day operations in a busy environment.

This 12-month fixed-term role offers flexible work arrangements with hybrid working, a friendly team, and opportunities to contribute across the organisation while maintaining confidentiality and delivering

Qualifications

• Experience in administration or customer service in a busy environment.
• Organised and able to manage multiple tasks and changing priorities.
• Strong attention to detail and accuracy in records and data.
• Clear, professional communication with a broad range of stakeholders.
• Confident using digital systems and MS Office applications.
• Take initiative to resolve routine enquiries and improve processes.
• Collaborative and reliable team member across the broader team.
• Understand the importance of confidentiality and handle information appropriately.

Responsibilities

• Provides broad administrative support across the Learned Society team, adapting to changing priorities and ensuring efficient day-to-day operations.
• Coordinates meetings, events and forums, including scheduling, travel, catering, invitations and stakeholder communications.
• Manages membership administration and member services, including Technical Society memberships, renewals, communications, reporting, newsletters and member enquiries.
• Maintains accurate records, systems and documentation, supporting volunteer administration, shared mailboxes, financial processes, library services and reporting activities.
• Prepares correspondence, presentations and other business documentation while contributing to process improvements and supporting wider team initiatives.

Skills

Administration experience

Customer service

Organised and adaptable

Attention to detail

Communication

MS Office proficiency

Digital systems

Confidentiality

Tools

Microsoft Office

Job description

One of our cultural mindsets is authentic dialogue and authenticity; Bring your authenticself to work at Engineers Australia! We offer meaningful, purpose-driven work. Our people work to support the engineering profession that shapes the very world we live in. With more than 144,000 members, Engineers Australia is the voice of the profession, and we need you to help us drive mutual value for our members and industry partners.

About the role

As an Administrative Officer, you will provide responsive and accurate administrative support across the Learned Society team. You will support the effective delivery of team activities and services, including volunteer and office bearer administration, Technical Society membership administration and the Library function. Working flexibly across a broad range of priorities, you will help maintain efficient processes, accurate information and a positive experience for members, volunteers, employees and other stakeholders.

This is a 12-month fixed term opportunity.

Location

Flexible with a preference for Sydney, NSW

In this role you will:

• Provides broad administrative support across the Learned Society team, adapting to changing priorities and ensuring efficient day-to-day operations.
• Coordinates meetings, events and forums, including scheduling, travel, catering, invitations and stakeholder communications.
• Manages membership administration and member services, including Technical Society memberships, renewals, communications, reporting, newsletters and member enquiries.
• Maintains accurate records, systems and documentation, supporting volunteer administration, shared mailboxes, financial processes, library services and reporting activities.
• Prepares correspondence, presentations and other business documentation while contributing to process improvements and supporting wider team initiatives.

Here’s what we’re looking for:

• You have experience in an administration, team support or customer service role, preferably in a busy and varied environment.
• You are organised, adaptable and able to manage multiple tasks and changing priorities.
• You have strong attention to detail and take pride in maintaining accurate records, information and data.
• You communicate clearly and professionally and provide helpful, timely service to a broad range of stakeholders.
• You are confident using digital systems and Microsoft Office applications.
• You use initiative to resolve routine enquiries and identify practical improvements to administrative processes.
• You are a collaborative and reliable team member who is willing to contribute across the broader team when needed.
• You understand the importance of confidentiality and handle information appropriately.

*Please refer to the supporting documents to review the full success profile and measures of success in this role (on our careers website)

Why work for Engineers Australia?

• People are at the heart of what we do and why we do it.
• Enjoy competitive remuneration and salary packaging that recognises your expertise and contributions
• Generous paid leave options including 15 days of Personal Leave and 2 days of Life Leave
• Enjoy the flexibility of our hybrid working model, helping you balance personal wellbeing and professional achievement, with at least 2 days in the office or 40% of working hours onsite.
• Unlock career growth prospects, as we invest in you and provide avenues for advancement in EA.
• A diverse, inclusive, and supportive team culture that supports you to lead and achieve
• Proud AWEI Bronze Employer Award winner (2023–2029), championing a safe and inclusive workplace for LGBTQ employees.

Diversity, inclusion and your privacy:

Engineers Australia embraces diversity, inclusion and belonging and are committed to building a team that represents the communities that we live in and creating a safe inclusive environment for our people. We are a flexible workplace, please talk to us about your flexible working needs during our recruitment process. Our commitment to inclusivity means that we will work with you to ensure that your experience with us is accessible and welcoming. If you need any reasonable accommodation to fully participate in the job application, interview process, or to perform essential functions of the role, please know that we are here to support you. Please feel free to reach out to our Talent Team at ******@engineersaustralia.org.au , our dedicated point of contact for all accommodation-related matters. At Engineers Australia, we believe that diversity and inclusion are essential for our success. We welcome applications from everyone, including people with disabilities, mature age and young job seekers, members of the LGBTI community, Aboriginal and Torres Strait Islander people and other culturally diverse backgrounds. We look forward to welcoming candidates from all backgrounds and providing necessary support where needed to ensure a level playing field for all applicants. Please visit Engineers Australia’s website to view our Privacy Policy in relation to the collection of candidate information: https://www.engineersaustralia.org.au/privacy-policy

Thank you for considering a career with us.