Administrative Officer

WA Country Health Service; Shire Of Esperance; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Superannuation

Salary packaging

Professional development

Flexible work arrangements

Leave entitlements

Allowances

Job summary

WA Country Health Service is seeking a dedicated secretary/administrative assistant to support a designated manager within the Regional Renal Management Team. The role is permanent and full-time, focusing on confidentiality, accurate minute-taking, and effective communication across the organisation.

You will contribute to planning and organisational tasks while upholding respect for Aboriginal culture in delivering health services to country WA residents.

Qualifications

• Demonstrated executive support to senior management with confidentiality.
• Well-developed interpersonal and communication skills.
• Strong planning and organisational skills with minimal supervision.
• Excellent word processing and computer-based systems experience.
• Minute taking at executive level.
• Ability to work in a team.
• Understanding Aboriginal culture in health service delivery.

Responsibilities

• Provide secretarial services and administrative support to a designated manager.
• Take minutes at executive level and maintain records.
• Liaise across organisational levels with professionalism.
• Support planning and organisational activities.
• Respect Aboriginal culture in service delivery.

Skills

Executive support

Confidentiality

Interpersonal skills

Planning & organisation

Minute taking

Teamwork

Aboriginal culture awareness

Tools

Word processing

Computer software

Job description

Position Profile:

Provide secretarial services and administrative support to a designated manager within the Regional Renal Management Team.

This is a Permanent Full Time appointment.

Area Profile:

The WA Country Health Service (WACHS) is the largest country health system in Australia and one of the biggest in the world, providing health services to approximately half a million people, including 45,000 Aboriginal people, over a vast two and a half million square kilometre area. The organisation comprises seven regions, with a strong network of public hospitals, health services and health centres located across rural and remote Western Australia. Our core business is the provision of quality, accessible health services to country WA residents and visitors.

Suitability Criteria

Suitability recognises that a range of factors contribute to merit, including skills, knowledge, abilities, behaviours, ethical alignment and relevant operational requirements. The suitability requirements below are derived from the Job Description Form and define what will be assessed to determine your suitability for the role:

• Demonstrated experience in providing executive support to senior management with proven ability to maintain strict confidentiality.
• Well-developed interpersonal and communication skills (written and verbal), with the ability to liaise effectively with people across all organisational levels.
• Well-developed planning and organisational skills and the ability to work with minimum supervision.
• Excellent word processing skills and experience with computer-based systems.
• Demonstrated ability in minute taking and recording at executive level.
• Ability to work effectively in team environment.
• Understanding and respect for the needs of Aboriginal culture in providing effective health service delivery to Aboriginal people.

Employee Benefits:

In addition to the great salary our employees enjoy an amazing range of benefits which may include (in line with operational requirements):

• 12% employer contributed superannuation into a fund of your choice. For further information on superannuation click here
• Access to generous salary packaging arrangements
• Professional Development Opportunities and Study Leave/assistance
• Flexible working arrangements
• Flexible leave arrangements
• Other professional and location based allowances

For Further Job Related Information:

We encourage you to contact Nancy Mwauluka on 08 9080 5790.

Applicants Are Required To Provide

• A statement addressing the suitability criteria, (maximum 3 pages) outlining your skills, experience, knowledge and what you will bring to the role
• A detailed curriculum vitae (CV) summarising your relevant experience and ability to meet the position requirements
• The names and contact details of two (2) professional referees, preferably including your current or most recent manager

These documents should be complete and ready to attach prior to applying online. Please ensure you allow sufficient time to complete the online application process as you will be required to answer various questions and attach your documentation.

Further information about the role, including key duties please see the Job Description Form (available online at www.jobs.health.wa.gov.au).

Other Conditions:

WA Health engages staff in positions of trust and responsibility. WA Health policies require applicants to undertake a criminal records screening and integrity checking as part of the appointment process. As well as undertaking a criminal record screening and integrity checking, you may also be required to undertake a working with children check (if required for the role) and a pre-employment health assessment. We may ask referees to comment on your integrity and past demonstration of ethical behaviour. Please note that adverse information does not necessarily disqualify an applicant but will be considered as part of the appointment process.

Please note this recruitment process requires completion of satisfactory Pre-Employment Health Assessment (PEHA). Any offer of employment with WA Country Health Service (WACHS) is conditional on satisfactory PEHA to ensure you are able to perform the inherent requirements of the position. An unsatisfactory PEHA will result in the offer of employment being withdrawn. Please see the attached WACHS PEHA Policy for further information.

Whilst this selection process will initially be used to fill the above vacancy, applicants found suitable for this position may be considered for other ‘similar’ vacancies within WACHS and/or the wider WA public sector. In addition to this, should the successful applicant decline or vacate the advertised vacancy, then the next most suitable applicant may also be selected from this process. Both of these options remain valid for a period of twelve (12) months from when the authorised delegate endorses the recruitment decision.

We are committed to fostering a diverse and inclusive workforce where every employee feels valued and empowered. We believe that a diverse team brings unique perspectives and drives innovation to meet our community’s needs. We welcome applications of all backgrounds and experiences to join us in shaping a more equitable future and as a measure to achieve equality, under sections 51, 66R and 66ZP of the Equal Opportunity Act 1984, encourage applications from people living with a disability, Aboriginal people, people from culturally and linguistically diverse backgrounds, women and youth (24 years of age and under).

If you experience difficulties while applying online, please contact Employee Services on 13 44 77 for immediate assistance during business hours.

Lodgement is system generated. Any submissions on, or after, 4:00pm will not be accepted.

LATE OR EMAIL APPLICATIONS WILL NOT BE CONSIDERED.