Administrative Coordinator I - 993169

Nsu; Sydney; On-site; AUD 48,000 - 62,000; Full time

Benefits offered by this job

Tuition waiver

Medical benefits

Dental plans

Job summary

Nova Southwestern University seeks an Administrative Coordinator to support the Department of Cardiopulmonary Sciences and program operations. The role involves coordinating department activities, handling inquiries, entering and reporting data, and maintaining records to ensure compliance with accreditation standards.

The position requires strong MS Office skills, data accuracy, and excellent communication.

Qualifications

• High School Diploma or Equivalent required.
• Three years of administrative experience in academics, healthcare, business, or related area.
• Or an Associate's Degree with two years of administrative experience.

Responsibilities

• Coordinate department activities to ensure efficient operations.
• Respond to inquiries and resolve non-routine problems in a timely manner.
• Review data and follow up on discrepancies to ensure accuracy.
• Enter data and generate reports from NSU systems (Ariba, Banner, Kronos, Paytrax).
• Assist in updating the academic calendar and program materials; coordinate room and scheduling.
• Maintain department files and databases in accordance with accreditation guidelines.
• Serve as liaison for program/academic matters and advise students on campus resources.
• Coordinate events, AV/logistics, and travel for staff and programs.
• Maintain student records and preceptor files.

Skills

MS Office

Data entry

Internet research

Office procedures

Communication

Attention to detail

Education

High School Diploma or Equivalent

Associate's Degree (preferred)

Tools

Ariba

Banner

Kronos

Paytrax

Job description

We are excited that you are considering joining Nova Southwestern University!

Nova Southwestern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southwestern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southwestern University.

Primary Purpose:

In coordination with the Chair of the Department of Cardiopulmonary Sciences this individual is responsible for a wide range of activities involving the coordination and overall support of the program, academic, and clinical functions of the Bachelor of Science in Respiratory Therapy.

Job Category:

Non-Exempt

Hiring Range:

Commensurate with experience

Pay Basis:

Hourly

Subject to Grant Funding?

No

Essential Job Functions:

• Coordinates activities/functions within the department to ensure efficient operations.
• Responds to inquiries and resolves non-routine problems requiring broad understanding of work-area policies and procedures in a timely manner to ensure questions are addressed and resolved.
• Reviews data and follows up on discrepancies to ensure accuracy.
• Enters data and generates reports from systems such as Ariba, Banner, Kronos, Paytrax and/or other NSU specific systems to ensure accurate processing and record keeping.
• Assists in updating the academic calendar and the periodic updating of program materials, such as the student handbook, program brochure, catalog, and other program publications. Coordinates room and scheduling assignments, including scheduling online courses. Maintains department files and databases in accordance with accreditation guidelines.
• Serves as the initial contact and program liaison for program and academic-related matters; communicates with internal and external stakeholders. Advises students of campus resources; such as, Financial Aid, Registrar, Admissions, One-Stop-Shop. Stays current on the availability of those services and works closely with those resources regarding program issues.
• Participates and coordinates weekday, weekend and evening program events; such as, meetings, retreats, receptions, end-of-rotations, and institutes. Coordinates audiovisual, technology requirements, and food services for such events.
• Responsible for the maintenance of student records; such as, grade recording and reporting, student evaluations of courses and faculty, online student reporting systems, student health records. Assists with tracking student progress. Maintains site preceptor files.
• Travels, as needed, to Student Education Centers, conferences, and career fairs for training and program marketing purposes.
• Responsible for the maintenance of didactic course information; creates course reference numbers (CRNs), organizes records of course syllabi, objectives, and materials, maintains didactic curriculum test bank and testing materials; orders textbooks and other necessary materials.
• Prepares and submits supply orders, purchase orders, work orders. Submits travel requests, travel arrangements, and reimbursements for faculty. Oversees the requisition, receipt, and inventory of equipment and/or supplies for the clinical curriculum; develops systems to track purchases and inventory; manages equipment repairs and annual inspections.
• Performs other duties as required.

Job Requirements:

Required Knowledge, Skills, & Abilities:

• Proficient knowledge of MS Office, including Word, Excel, and Outlook; data entry skills; Internet research abilities.
• Knowledge of office practices and procedures (e.g., filing, answering telephones, and supply/equipment ordering).
• Ability to enter and verify information with accuracy.
• Ability to understand and follow oral and written instructions.
• Ability to maintain confidential information.
• Strong administration skills - organized, thorough, systems orientated with meticulous attention to detail.
• Proactive, punctual and reliable.
• Excellent written and oral communication skills.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS

• Ability to communicate effectively with others.
• Ability to work cooperatively with colleagues and supervisory staff at all levels.
• May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
• May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards.

Required Education:

High School Diploma or Equivalent

Required Experience:

High School Diploma and three (3) years of administrative experience in academics, healthcare, business, or related area.
OR Associate's Degree and two (2) years of administrative experience in academics, healthcare, business, or related area.

Preferred Qualifications:

• Knowledge of NSU and the College of Health Care Sciences.
• Familiarity with Ariba, Banner, Kronos, Paytrax, and other NSU systems.

Is this a safety sensitive position?

No

Pre-Employment Conditions:

Sensitivity Disclaimer:

Nova Southwestern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.