Administrative Assistant, TMT

Herbert Smith Freehills; Melbourne; On-site; AUD 60,000 - 65,000; Full time

Benefits offered by this job

Personal and professional growth opportunities

Support for well-being and mental health

Job summary

Join a top-tier law firm as an Administrative Assistant in the TMT practice. This full-time position offers an exciting opportunity to support legal teams by managing essential administrative tasks, providing a collaborative environment, and promoting personal growth within the firm. Ideal for those looking to launch their professional careers in law.

Qualifications

• 1-3 years administration experience.
• Strong customer service background.
• Proficiency in Microsoft Office applications.

Responsibilities

• Providing high-quality administrative support to legal and business services staff.
• Assisting with matter management, invoicing, and business development activities.
• Handling incoming mail and managing meeting logistics.

Skills

Time Management

Organizational Skills

Communication Skills

Tools

Microsoft Office Suite

Job description

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Our industry leading Technology, Media and Telecommunications (TMT) practice group have a rare opportunity for a full-time Administrative Assistant working Monday - Friday, 9:00 am - 5:15 pm.

The role:

As an Administrative Assistant, you will work closely with the Legal Assistants to provide exceptional administrative support to legal and business services staff within the firm.

This role will suit someone who is looking to commence their professional services career within a global top-tier environment.

Your day will involve:

• Delivering high quality, accurate work whilst managing deadlines, responding to change and the competing priorities of all work
• Assisting the support team with matter management, time recording and monthly invoicing
• Supporting the team in business development activities, including assistance with organising and managing client and team events Scanning, printing, or photocopying relevant documents as and when required by the relevant practice group support colleague or Lawyer
• Providing ad-hoc support to the practice group such as dealing with incoming mail, expense management, booking meeting rooms, amending documents and any other administrative duties

Skills & experience:

To be successful in this role, you will have:

• 1-3 years administration experience
• Previous customer service or administrative experience
• Sound knowledge of the Microsoft Office suite (Outlook, Word, Excel and PowerPoint)
• A can-do-attitude and passion for working collaboratively
• Strong time management and organisational skills with proven ability to prioritise your time across several busy tasks
• Good written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.

Applications:

Kindly upload a copy of your resume to this advertisement. We are not currently considering university students for this role.

What you can expect from us:

• We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.
• We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
• We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
• Join us to be part of a human, bold and outstanding team at Australia's market leading law firm.

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values-Human, Bold, and Outstanding.

This vacancy is being managed directly by Herbert Smith Freehills Recruitment team. We will contact our preferred agency partners should we require additional assistance. Thank you

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Hospitals and Health Care, Non-profit Organizations, and Government Administration

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