Administrative Assistant Music

Canberra Grammar School; Canberra; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

13.5% superannuation

Professional development funding

Salary packaging

Onsite health clinic

14 weeks parental leave

School fee concessions

Onsite parking

Employee Assistance Program

Complimentary daily coffee

Job summary

Canberra Grammar School is seeking a highly organised Music Administrator to support the day-to-day operations of CGS Music across the Primary and Senior Schools. The role sits within the Music administration team coordinating communications, records, and resources while assisting with financial and purchasing processes.

You will contribute to a vibrant programme encompassing instrumental tuition, ensembles, concerts and events, bringing strong organisational skills and a customer-service

Qualifications

• Experience in a busy administrative, educational, performing arts or customer-service environment.
• Strong organisational skills and ability to manage competing priorities and deadlines.
• Experience maintaining accurate records, databases, schedules and filing systems.
• Excellent written and verbal communication skills.
• Ability to build positive relationships with students, families, employees, contractors and external stakeholders.
• Sound judgement, discretion and understanding of confidentiality.
• Confidence working independently within established procedures while contributing to a team.
• Strong digital literacy across Microsoft Office applications.
• Experience supporting events, purchasing, budgets, asset registers or programme administration.

Responsibilities

• Coordinate communications across the music programme and with stakeholders.
• Maintain student and programme records across CGS Music for Primary and Senior Schools.
• Support instrumental tuition and manage music resources.
• Assist with financial, purchasing and operational processes.
• Contribute to a busy, creative environment where no two days are alike.

Skills

Administrative experience

Organisational skills

Record keeping

Communication skills

Microsoft Office

Confidentiality

Event support

Tools

Microsoft Office

Database systems

Job description

Music Department | Whole School

Join one of Australia’s most ambitious school music programmes

Bring exceptional organisation to a creative and high-performing team

Full-time, ongoing position, primarily worked during term time

About the Role

Behind every outstanding rehearsal, lesson and performance is a team that brings the details together.

Canberra Grammar School is seeking a highly organised and service-focused Music Administrator to help deliver the day-to‑day operations of CGS Music across the Primary and Senior Schools.

Working as part of the Music administration team, you will be at the centre of a vibrant programme encompassing instrumental tuition, ensembles, concerts, events and performances. You will coordinate communications, maintain student and programme records, support instrumental tuition, manage music resources and assist with financial, purchasing and operational processes.

This is a varied and rewarding opportunity for an accomplished administrator who enjoys working with people, managing competing priorities and contributing to a creative environment where no two days are quite the same.

The position is full-time and ongoing, with hours primarily worked during school terms and occasional days during term breaks to support programme requirements.

About You

You are a proactive and dependable administrator who takes pride in creating order, anticipating needs and helping others succeed. Calm under pressure and attentive to detail, you bring warmth, professionalism and a genuine commitment to excellent service.

You will bring:

• experience in a busy administrative, educational, performing arts or customer-service environment
• strong organisational skills and the ability to manage competing priorities and deadlines
• experience maintaining accurate records, databases, schedules and filing systems
• excellent written and verbal communication skills
• the ability to build positive relationships with students, families, employees, contractors and external stakeholders
• sound judgement, discretion and an understanding of confidentiality
• confidence working independently within established procedures while contributing positively to a team
• strong digital literacy, including proficiency across Microsoft Office applications
• experience supporting events, purchasing, budgets, asset registers or programme administration
• An interest in music, or previous experience within a music, education or performing arts environment, would be highly regarded

All team members at CGS are required to have:

• Appropriate qualifications
• Excellent written English and effective interpersonal communication skills
• Strong technological literacy across a range of applications
• A valid ACT Working with Vulnerable People Card
• A current National Police Check
• Full working rights within Australia

Benefits for you

As a CGS team member, you have access to a range of additional benefits, including:

• A competitive salary and superannuation of 13.5% (for permanent team members)
• Employee awards program and generous professional development funding
• Attractive salary packaging arrangements
• Complimentary daily barista-made coffee
• Delicious daily morning tea and discounted lunches
• Access to the onsite health clinic
• 24/7 access to our Employee Assistance Program
• 14 weeks of paid parental leave
• School fee concessions (for permanent team members)
• Convenient onsite parking

Working at CGS

At Canberra Grammar School, music is central to the student experience. It builds confidence, discipline, creativity and belonging while enriching the cultural life of the entire School community.

You will join a welcoming, forward‑thinking workplace where people are encouraged to contribute ideas, develop professionally and make a meaningful difference. In this role, your organisation and care will help students, educators and musicians bring ambitious programmes and memorable performances to life.

If you are ready to combine your administrative expertise with the energy and creativity of a thriving music environment, we would love to hear from you.