Administrative Assistant - Cairns/Townsville

Conveyancing.Com.Au; Cairns Regional; Remote; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Work from home

Flexible working arrangements

Professional development

Job summary

bytherules is seeking a Full-time Administrative Assistant to support our Conveyancing Paralegals in a remote role, ideally based in Cairns/Townsville. You will handle file openings/closings, client inquiries, document prep, searches, settlements, diary management and records.

Applicants should have a minimum of 3 years’ conveyancing assistant or property secretarial experience, with strong communication and attention to detail. Flexible work arrangements are offered.

Qualifications

• Minimum 3 years’ conveyancing assistant or property secretarial experience.
• Strong telephone and written communication skills.
• Excellent attention to detail with fast, accurate typing.
• Ability to work as part of a team with a proactive attitude.

Responsibilities

• Opening and closing files.
• Responding to phone and email enquiries from clients, real estate agents and solicitors.
• Preparation of correspondence and documents.
• Ordering searches.
• Booking settlements with all parties including banks.
• Diary and task management.
• Maintaining electronic file records.

Skills

Telephone manner

Written communication

Attention to detail

Team player

Proactive approach

Job description

Bytherules is a national award-winning law firm specializing in property conveyancing. With over 100 team members we operate in QLD & NSW . Our success is down to our people and our total commitment to be the best at client service in the industry.

About Us:

• #1 in Australia for Property Settlements
• Yearly Conference
• Industry Leaders with AI & Automation
• Friendly team of 130+ who are passionate about what they do
• Bespoke Practice Management System
• Competitive salaries
• Genuine work-life balance
• Flexible working arrangements
• Regular ongoing online professional development, best practice and information sharing sessions.

Job Description

We are currently seeking a Full-time Administrative Assistant to support our Conveyancing Paralegals and join our award-winning Conveyancing Practice.

The position is work from home (remote) ideally based in Cairns/Townsville region.

Your duties will include:

Opening and closing files. Responding to phone and email enquiries from clients, real estate agents and solicitors from the other side. Preparation of correspondence and documents. Ordering searches. Booking settlements with all parties including banks. Diary and task management. Maintaining electronic file records.

To be successful in this role you will ideally have a minimum of 3 years being a conveyancing assistant or property secretarial experience in a law firm.

You will also possess:

A confident and professional telephone manner. Excellent written communication skills. Attention to detail including fast and accurate typing. Ability to work as a team with a can-do attitude and proactive approach to your work.

What will set you apart is your proven ability to think outside the box and really anticipate the needs of the role and the team.

Why bytherules?

Be proud to be part of Australia's #1 ranked Conveyancing Team. Work from home – work/life balance/flexibility and quality of life are important to us. Fantastic team culture – we trust each other and collaborate freely. Great administration assistance – available to assist our team of conveyancing paralegals. Industry leading systems and support – which remain under constant review for improvements. Outstanding client satisfaction – quality service is of utmost importance to our team. All legal services are provided by the law firm bytherules Conveyancing Pty Ltd backed by a superior legal team.

What's next?

Note: This is an urgent requirement and an immediate start is required.To be eligible to progress in your application, you must be permitted to work in Australia on an unrestricted basis.