Administrative Assistant, Amazon Logistics, Southern Region

Amazon Commercial Services Pty Ltd - F47; Melbourne; On-site; AUD 60,000 - 75,000; Full time

Job summary

Amazon Commercial Services Pty Ltd - F47 in Ravenhall VIC is seeking a highly organised Regional Administrative Assistant to support operations across the Southern AMZL region. The role focuses on coordinating regional activities, engaging sites, and maintaining clear communication with regional leadership.

Core hours are Monday to Friday, full-time, with flexibility to cover multiple sites. Responsibilities include maintaining a regional engagement calendar, coordinating site events, tracking

Qualifications

• 1+ years of Microsoft Office products and applications experience.
• High school diploma or equivalent.
• Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays.
• 2+ years of administrative experience or similar.
• Strong organisational and time management skills with the ability to prioritise effectively.
• Excellent communication skills (written and verbal).
• Demonstrated experience in calendar management and scheduling.
• Ability to handle multiple priorities in a fast-paced, dynamic environment.

Responsibilities

• Develop and maintain a comprehensive regional engagement calendar.
• Coordinate and track site activities and events across the Southern region.
• Support the planning and execution of regional engagement initiatives.
• Manage administrative communications between sites and regional leadership.
• Track and report on site engagement metrics and participation.
• Schedule and coordinate regional meetings and events.
• Maintain accurate documentation and records.
• Provide administrative support to the Regional Operations Manager.

Skills

Microsoft Office

Calendar management

Scheduling

Time management

Communication skills

Prioritisation

Education

Bachelor's degree in Business Administration

High school diploma

Tools

Microsoft Office

Job description

Administrative Assistant, Amazon Logistics, Southern Region

Amazon Commercial Services Pty Ltd - F47 – Ravenhall VIC

We are seeking a highly organised and proactive Regional Administrative Assistant to support operations across the Southern AMZL region. This role will be instrumental in managing regional engagement initiatives, coordinating regional activities, and maintaining effective communication across multiple locations.

Schedule: Monday to Friday, full-time. Core hours apply with flexibility around start and finish times to support regional coordination across multiple sites.

Key job responsibilities

• Develop and maintain a comprehensive regional engagement calendar
• Coordinate and track site activities and events across the Southern region
• Support the planning and execution of regional engagement initiatives
• Manage administrative communications between sites and regional leadership
• Track and report on site engagement metrics and participation
• Schedule and coordinate regional meetings and events
• Maintain accurate documentation and records
• Provide administrative support to the Regional Operations Manager

Basic qualifications

• 1+ years of Microsoft Office products and applications experience
• high school diploma or equivalent
• Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays
• 2+ years of administrative experience or similar
• Strong organisational and time management skills with the ability to prioritise effectively
• Excellent communication skills (written and verbal)
• Demonstrated experience in calendar management and scheduling
• Ability to handle multiple priorities in a fast-paced, dynamic environment

Preferred Qualifications

• 1+ years of Microsoft Office (Word, Excel, and Outlook) experience
• Bachelor's degree in Business Administration or a related field
• Previous experience in a logistics, warehousing, or operations environment
• Hands-on experience with event planning, coordination, and execution in a workplace setting
• Knowledge on engagement programs (e.g. team recognition activities, site events, wellness initiatives, milestone celebrations)

Acknowledgement of country

In the spirit of reconciliation Amazon acknowledges the Traditional Custodians of country throughout Australia and their connections to land, sea and community. We pay our respect to their elders past and present and extend that respect to all Aboriginal and Torres Strait Islander peoples today.

IDE statement

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Description

We are seeking a highly organised and proactive Regional Administrative Assistant to support operations across the Southern AMZL region. This role will be instrumental in managing regional engagement initiatives, coordinating regional activities, and maintaining effective communication across multiple locations.

Schedule: Monday to Friday, full-time. Core hours apply with flexibility around start and finish times to support regional coordination across multiple sites.

Key job responsibilities

• Develop and maintain a comprehensive regional engagement calendar
• Coordinate and track site activities and events across the Southern region
• Support the planning and execution of regional engagement initiatives
• Manage administrative communications between sites and regional leadership
• Track and report on site engagement metrics and participation
• Schedule and coordinate regional meetings and events
• Maintain accurate documentation and records
• Provide administrative support to the Regional Operations Manager

Basic qualifications

• 1+ years of Microsoft Office products and applications experience
• high school diploma or equivalent
• Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays
• 2+ years of administrative experience or similar
• Strong organisational and time management skills with the ability to prioritise effectively
• Excellent communication skills (written and verbal)
• Demonstrated experience in calendar management and scheduling
• Ability to handle multiple priorities in a fast-paced, dynamic environment

Preferred Qualifications

• 1+ years of Microsoft Office (Word, Excel, and Outlook) experience
• Bachelor's degree in Business Administration or a related field
• Previous experience in a logistics, warehousing, or operations environment
• Hands-on experience with event planning, coordination, and execution in a workplace setting
• Knowledge on engagement programs (e.g. team recognition activities, site events, wellness initiatives, milestone celebrations)

Our inclusive culture

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.