Legal Assistant

MJD Recruitment Pty; Sydney; Hybrid; AUD 95,000 - 140,000; Full time

Benefits offered by this job

Hybrid work

Sydney CBD offices

Access to AI tools

Job summary

MJD Recruitment Pty is seeking an experienced Legal Assistant or Executive Assistant to join a leading Corporate M&A team in Sydney. You will support the Sydney Office Partner and work closely with senior lawyers in a busy practice, ensuring smooth daily operations.

Responsibilities include diary and inbox management, travel coordination, client liaison, matter filing, and monthly billing. The role offers hybrid work (1 day WFH per week after probation) and exposure to high-profile matters in a

Qualifications

• 2+ years’ experience as Legal Assistant/EA in a law firm.
• Supported lawyers up to Partner level with senior stakeholders.
• Strong diary and inbox management experience in a busy practice.
• Proven document preparation and correspondence skills.
• Experience with Aderant, Elite 3E, iManage or LEAP.

Responsibilities

• Complex diary, inbox and meeting management.
• Domestic and international travel coordination.
• Client liaison, events and relationship management.
• File and matter management, including opening and closing matters.
• Monthly billing management, including WIP and invoices.
• Preparing, formatting and amending legal documents and correspondence.
• Maintaining electronic files and document management systems.
• Coordinating signatures and matter-related administration.

Skills

Diary management

Inbox management

Client liaison

Relationship management

Communication

Discretion

Autonomy

Teamwork

Attention to detail

Tools

Aderant

Elite 3E

iManage

LEAP

Job description

Are you an experienced Legal Assistant or Executive Assistant looking for a senior support role where you can work closely with one of the firm’s key Partners?

This is an exciting opportunity to join a leading Corporate M&A team, providing dedicated support to the Sydney Office Partner, alongside a wider group of senior lawyers and fee earners. It’s a high-profile, trusted position for someone who enjoys being at the centre of a busy practice, building strong relationships and ensuring everything runs seamlessly.

• Work closely with the Sydney Office Partner in a trusted, senior EA-style capacity
• Join a highly regarded Corporate M&A practice working on major, high-profile matters
• Be part of a collaborative, supportive and genuinely team-focused environment
• Excellent exposure to senior stakeholders and leading clients
• Modern Sydney CBD offices with access to leading technology and AI tools
• Hybrid working – typically 1 day WFH per week after probation
• Strong long-term career opportunity within a highly respected top-tier environment

About the Role

You’ll take ownership of the day-to-day coordination of a busy senior Partner while also providing high-quality administrative support across the wider Corporate M&A team.

Your responsibilities will include:

• Complex diary, inbox and meeting management
• Domestic and international travel coordination
• Client liaison, events and relationship management
• File and matter management, including opening, maintaining and closing matters
• Monthly billing management, including WIP, time recording, invoice preparation and follow-up
• Preparing, formatting and amending legal documents and correspondence
• Maintaining electronic files and document management systems
• Coordinating signatures, documents and matter-related administration
• Using legal document, file and billing management systems to keep matters organised and up to date
• Supporting ad hoc projects and wider team priorities

You’ll Be a Great Fit If

• You have 2+ years’ experience as a Legal Assistant, Legal PA or Executive Assistant within a law firm
• You have previously supported lawyers up to Partner level and are confident working with senior stakeholders
• Strong experience managing busy and complex diaries and inboxes
• Confident with file and matter management
• Experience using legal systems such as Aderant, Elite 3E, iManage, LEAP or similar
• Strong document preparation, formatting and correspondence skills
• Highly organised with excellent attention to detail and the ability to manage competing priorities
• Polished, proactive and professional, with strong communication skills and discretion
• Comfortable working both autonomously and collaboratively within a busy, high-performing team