Administrative Assistant

Flint International; Sydney; Hybrid; AUD 60,000 - 75,000; Full time

Job summary

Flint International in Sydney, NSW, is seeking an organised Administration Assistant to support a team working with the Splunk platform. This hybrid role focuses on meetings, documentation, reporting, access requests, and project updates, with exposure to IT environments rather than engineering.

You will coordinate schedules, prepare notes and presentations, and help keep Splunk documentation current while liaising with technical teams and stakeholders.

Qualifications

• Previous experience in administration, coordination, team support, or a similar role.
• Strong organisational and time-management skills.
• Excellent attention to detail.
• Good written and verbal communication skills.
• Confidence using Microsoft Excel, Word, PowerPoint, and Outlook.
• Ability to manage multiple tasks and priorities.
• Comfortable working with technical teams and learning new systems.
• Ability to handle confidential or sensitive information appropriately.

Responsibilities

• Organising meetings, calendars, and team schedules.
• Preparing meeting notes, reports, presentations, and other documentation.
• Keeping Splunk-related documentation, requests, and project information up to date.
• Tracking access requests, actions, deadlines, and project updates.
• Supporting onboarding and offboarding activities.
• Assisting with routine reports and information from existing Splunk dashboards.
• Coordinating communication between technical teams, managers, and other stakeholders.
• Following up on outstanding actions and ensuring information is properly documented.
• Supporting compliance and internal administrative processes.
• Providing general administrative support to the wider team.

Skills

Organised

Time management

Attention to detail

Communication

MS Excel

MS Word

PowerPoint

Outlook

Multitasking

Technical collaboration

Confidential information handling

Education

N/A

Tools

Microsoft Office

Job description

Location: Sydney, NSW

Work Arrangement: Hybrid

About the Role

We are looking for an organised and reliable Administration Assistant to support a team working with the Splunk platform.

This is primarily an administrative and coordination role. You will help the team manage meetings, documentation, reporting, access requests, project updates, and other day-to-day activities connected with Splunk.

You do not need to be a Splunk engineer or have advanced technical knowledge. However, previous exposure to Splunk, IT systems, reporting tools, or a technical environment would be beneficial.

What You Will Be Doing

• Organising meetings, calendars, and team schedules.
• Preparing meeting notes, reports, presentations, and other documentation.
• Keeping Splunk-related documentation, requests, and project information up to date.
• Tracking access requests, actions, deadlines, and project updates.
• Supporting onboarding and offboarding activities.
• Assisting with routine reports and information from existing Splunk dashboards.
• Coordinating communication between technical teams, managers, and other stakeholders.
• Following up on outstanding actions and ensuring information is properly documented.
• Supporting compliance and internal administrative processes.
• Providing general administrative support to the wider team.

What We Are Looking For

• Previous experience in administration, coordination, team support, or a similar role.
• Strong organisational and time-management skills.
• Excellent attention to detail.
• Good written and verbal communication skills.
• Confidence using Microsoft Excel, Word, PowerPoint, and Outlook.
• Ability to manage multiple tasks and priorities.
• Comfortable working with technical teams and learning new systems.
• Ability to handle confidential or sensitive information appropriately.

Nice to Have

• Previous exposure to Splunk.
• Experience working in IT, technology, operations, or project support.
• Experience with dashboards, reporting tools, system access requests, or technical documentation.

Who Would Suit This Role?

This role could be a good fit for an Administration Assistant, Team Assistant, Project Administrator, Project Coordinator, IT Administrator, or Operations Coordinator who enjoys working in a structured environment and would like to gain more exposure to technology.

• If you are organised, proactive, and comfortable coordinating people, information, and processes, we would love to hear from you.