Administrative Assistant

Sa Health; Adelaide; On-site; AUD 66,000 - 70,000; Part time

Benefits offered by this job

Salary packaging benefits

Fitness Passport

Free public transport for SA Health k

Employee Assistance Program

Relocation assistance may be negoti

Job summary

SA Health’s Women’s and Children’s Health Network in North Adelaide is seeking an Administrative Assistant. You will provide high‑level admin and reception support to the department, managing referrals, patient records and clinic bookings to support quality patient care.

The role is part‑time (0.8 FTE) with ASO2 Administrative Services Officer L2 salary (AUD 66,442 to 69,504) plus 12% superannuation and salary sacrifice benefits. Relocation support may be negotiable.

Qualifications

• Demonstrated administrative/clerical experience with supporting senior staff.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Ability to communicate effectively and maintain confidentiality with sensitive information.
• Strong organisational, time management and prioritisation skills, able to work independently and meet deadlines.
• Knowledge of office procedures and medical terminology.

Responsibilities

• Provide high-level administrative and reception support to the Department.
• Process referrals, manage MBS billing and cash receipts of any gap payments.
• Maintain confidential patient records and accurate filing of reports, results and tracking.
• Ensure adequate supply of office materials and equipment through purchasing procedures.
• Contribute to quality improvement initiatives and participate in reviews and improvement programs.

Skills

Administrative experience

Communication skills

Confidentiality

Organisational/time management

Tools

Microsoft Office Suite

Job description

Administrative Assistant

5000 Adelaide SA Health

Job reference:

Location: 5006 - NORTH ADELAIDE

Job status: Ongoing

Eligibility: Open to Everyone

• Women’s and Children’s Health Network
• Division of Paediatric Medicine, North Adelaide 5006
• Salary - ASO2 - Administrative Services Officer L2, $66,442 to $69,504 + 12% Superannuation and Salary Sacrifice Benefits
• Part Time (0.8 FTE) - Permanent Ongoing

About WCHN

Join the Women’s and Children’s Health Network (WCHN), South Australia's leading provider of care for women, babies, children and young people. We're shaping the future of healthcare through compassion, innovation and excellence – with our communities at the heart of everything we do.

What WCHN Can Offer You

• Access to salary packaging benefits of up to $9,010 each FBT year for living expenses (e.g. mortgage, rent, utilities, groceries), plus an additional $2,650 each FBT year for meal entertainment expenses.
• Access to Fitness Passport (workplace health and fitness program that gives you and your family access to a wide choice of gyms and pools across South Australia.)
• Free public transport to and from the Women’s and Children’s Hospital for SA Health metropolitan hospital staff (excludes network community sites).
• Support for you and your family via our Employee Assistance Program.
• Relocation financial support may be negotiated, subject to eligibility.

About the role

The Administrative Assistant provides high-level administrative and reception support to the Department, ensuring accurate and timely clerical and patient-related documentation. The role supports effective patient care management through the maintenance of accurate records, booking lists and outpatient clinic bookings.

Key duties of the role

• Ensure day to day, high level administrative and reception support services are provided to the Department
• Processing, managing, and maintaining all private and public referrals. Ensure referrals are compliant. Process MBS billing and cash receipts of any gap payments
• Ensuring the maintenance of confidential patient Unit Records by accurate filing of reports, results and tracking to the appropriate departments. Also checking name labels and continuation sheets are included
• Maintain adequate supply of office materials and equipment by ordering items in line with purchasing procedures
• Assist in the provision of quality improvement by taking a leadership role in quality control reviews and improvement programs

Skills and Experience

• Demonstrated administrative/clerical experience, including providing support to senior staff
• Demonstrated proficiency in Microsoft Office applications, including Word, Excel and Outlook
• Demonstrated ability to communicate effectively and maintain confidentiality when dealing with sensitive information
• Demonstrated organisational, time management and prioritisation skills, with the ability to work independently and meet deadlines
• Knowledge of office procedures and medical terminology