Administrative Assistant

Women'S And Children'S Health Network; Adelaide; On-site; AUD 66,000 - 70,000; Part time

Benefits offered by this job

Salary packaging benefits

Fitness Passport

Free public transport for SA Health

Employee Assistance Program

Relocation support negotiable

Job summary

Women’s and Children’s Health Network in Adelaide is seeking a part-time Administrative Assistant to provide high-level clerical and reception support to the Paediatric Medicine department, ensuring accurate patient records, referrals, and clinic bookings.

The role requires demonstrated admin experience, proficiency with Word, Excel and Outlook, and strong confidentiality, organisation and communication skills. 0.8 FTE and a competitive salary package are offered.

Qualifications

• Demonstrated administrative/clerical experience, including providing support to senior staff.
• Proficiency in Microsoft Office applications, including Word, Excel and Outlook.
• Ability to communicate effectively and maintain confidentiality when dealing with sensitive information.
• Demonstrated organisational, time management and prioritisation skills, with the ability to work independently and meet deadlines.
• Knowledge of office procedures and medical terminology.

Responsibilities

• Provide day to day, high level administrative and reception support services to the Department.
• Processing, managing, and maintaining all private and public referrals. Ensure referrals are compliant. Process MBS billing and cash receipts of any gap payments.
• Ensuring the maintenance of confidential patient Unit Records by accurate filing of reports, results and tracking to the appropriate departments. Also checking name labels and continuation sheets are included.
• Maintain adequate supply of office materials and equipment by ordering items in line with purchasing procedures.
• Assist in the provision of quality improvement by taking a leadership role in quality control reviews and improvement programs.

Skills

Administrative support

MS Office Suite

Communication & confidentiality

Organisational skills

Medical terminology

Job description

Administrative Assistant

Job no: ******
Work type: Part time
Location: Adelaide CBD
Categories: Administration, Business and Management

• Women’s and Children’s Health Network, Division of Paediatric Medicine, North Adelaide 5006
• Salary – ASO2 - Administrative Services Officer L2, $66,442 to $69,504 + 12% Superannuation and Salary Sacrifice Benefits
• Part Time (0.8 FTE) – Permanent Ongoing

About WCHN

Join the Women’s and Children’s Health Network (WCHN), South Australia’s leading provider of care for women, babies, children and young people. We’re shaping the future of healthcare through compassion, innovation and excellence — with our communities at the heart of everything we do.

What WCHN Can Offer You

• Access to salary packaging benefits of up to $9,010 each FBT year for living expenses (e.g. mortgage, rent, utilities, groceries), plus an additional $2,650 each FBT year for meal entertainment expenses.
• Access to Fitness Passport (workplace health and fitness program that gives you and your family access to a wide choice of gyms and pools across South Australia.)
• Free public transport to and from the Women’s and Children’s Hospital for SA Health metropolitan hospital staff (excludes network community sites).
• Support for you and your family via our Employee Assistance Program.
• Relocation financial support may be negotiated, subject to eligibility.

About the role

The Administrative Assistant provides high-level administrative and reception support to the Department, ensuring accurate and timely clerical and patient-related documentation. The role supports effective patient care management through the maintenance of accurate records, booking lists and outpatient clinic bookings.

Key duties of the role

• Ensure day to day, high level administrative and reception support services are provided to the Department
• Processing, managing, and maintaining all private and public referrals. Ensure referrals are compliant. Process MBS billing and cash receipts of any gap payments
• Ensuring the maintenance of confidential patient Unit Records by accurate filing of reports, results and tracking to the appropriate departments. Also checking name labels and continuation sheets are included
• Maintain adequate supply of office materials and equipment by ordering items in line with purchasing procedures
• Assist in the provision of quality improvement by taking a leadership role in quality control reviews and improvement programs

Skills and Experience

• Demonstrated administrative/clerical experience, including providing support to senior staff
• Demonstrated proficiency in Microsoft Office applications, including Word, Excel and Outlook
• Demonstrated ability to communicate effectively and maintain confidentiality when dealing with sensitive information
• Demonstrated organisational, time management and prioritisation skills, with the ability to work independently and meet deadlines
• Knowledge of office procedures and medical terminology

Enquiries can be directed to

Amy Simek

Acting Admin Lead Manager

********

*******************

To learn more about this role — including key selection criteria, special conditions and minimum requirements — please refer to the attached role description and the document checklists below:

• ASO2 Admin Assistant - Department of Uni Paeds, Division of Paediatric Medicine - Role description - ******.pdf
• Immunisation Requirements Checklist
• Applicant Documents Checklist

The South Australian public sector promotes diversity and flexible ways of working part-time. Applicants are encouraged to discuss the flexible working arrangements for this role.

Aboriginal and Torres Strait Islander applicants are encouraged to apply.

Application Closing Date: Wednesday 02 September 2026 11:55PM

Advertised: 19 Aug 2026 Cen. Australia Standard Time
Applications close: 02 Sep 2026 Cen. Australia Standard Time