Administration Support Officer Engineering

Fraser Coast Regional Council

Hervey Bay

Hybrid

AUD 69,000 - 84,000

Full time

7 hours ago

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Benefits offered by this job

Flexible working arrangements

Professional development

Novated leasing

Employee discount program

Study assistance

Job summary

Fraser Coast Regional Council in Hervey Bay is seeking an Administration Support Officer (Engineering) to provide high-level admin, records management and financial support to the Engineering & Technical Services team. The role offers a permanent full-time opportunity with a 9-day fortnight.

You will handle purchasing, travel coordination, meetings, and records for capital works and special projects, contributing to efficient service delivery for the community.

Qualifications

Proven experience in business administration and office support.
Strong written and verbal communication skills.
Ability to manage competing priorities and meet deadlines.
Experience with records management and purchasing processes.
Valid Queensland Driver Licence (Class C or CA) if required for the role.

Responsibilities

Provide administrative and purchasing support to the Engineering & Technical Services team.
Coordinate training, travel, conferences, meetings (agendas and meeting minutes) and related logistics.
Process purchase orders, variations, invoices and receipting activities to support financial operations.
Coordinate all records management activities for the group.
Assist with the administration of Capital Works and Special Projects Programs.

Skills

Administration

Purchasing

Record keeping

Customer service

Stakeholder support

Document control

Office software

Tools

Microsoft Word

Microsoft Excel

PowerPoint

TechnologyOne

Job description

Administration Support Officer - Engineering

Engineering & Technical Services

Permanent Full Time

+ 9-day fortnight

Administration Support Officer - Engineering

Engineering & Technical Services

Permanent Full Time

Hervey Bay

Stream A Level 2 - $76,629 plus superannuation

+ 9-day fortnight

At Fraser Coast Regional Council our people are our most important asset and central to achieving our purpose of Building Better Communities Together.

What We Are Looking For

We are seeking a highly organised and customer-focused Administration Support Officer to provide high level administrative, record management and financial support to the Engineering & Technical Services team. This role is ideal for someone who enjoys variety, thrives in a fast-paced environment, has a strong attention to detail and takes pride in delivering exceptional service while supporting key engineering, environmental and capital works activities.

What Your Day Will Look Like

Provide administrative and purchasing support to the Engineering & Technical Services team.
Coordinate training, travel, conferences, meetings (agendas and meeting minutes) and related logistics.
Process purchase orders, variations, invoices and receipting activities to support financial operations.
Coordinate all records management activities for the group
Assist with the administration of Capital Works and Special Projects Programs.

What You’ll Need For Success

Valid Queensland Class C or CA Driver Licence.
General Construction Induction (White Card), if required for the role.
Demonstrated experience in business administration and office support functions.
Experience using Microsoft Office applications, including Word, Excel and PowerPoint, and the ability to learn new systems.
Strong customer service focus with experience supporting internal and external stakeholders.
High-level written and verbal communication skills with strong attention to detail.
Ability to manage competing priorities, meet deadlines and adapt to changing business needs.
Proven ability to work independently and collaboratively within a team environment.

What’s Nice To Have

Experience using TechnologyOne Enterprise Suite.
Experience with procurement and purchasing processes.
Experience using electronic records management systems.
Local Government administration experience.
Exposure to WHS, quality assurance or related business systems.

We understand that not all candidates will meet every selection criterion. If you have the right approach and the ability to contribute effectively, we welcome your application.

Benefits Of Working With Council

Committed to providing quality services to our community, we strongly support an inclusive and values driven culture, recognising your individual skills, knowledge and talent. As part of this we have implemented our Leadership Development Program, Boss to Coach. We also create innovative solutions to labour shortages through our TEMPO program which has been recognised by our HR peers nationally in 2022, as well as winning the LGMA 2023 Excellence in Innovation award.

What We Offer