Administration Support Officer

City of Kalgoorlie-Boulder; City Of Kalgoorlie-Boulder; On-site; AUD 78,000 - 95,000; Full time

Job summary

City of Kalgoorlie-Boulder is seeking an Administration Support Officer at the City Works Depot to provide high‑level administrative support to the Parks, Open Space and Reserves. The role involves coordinating priorities, managing competing demands, reports, budgets and continuous improvement initiatives across Operations, and building strong relationships with leaders.

You will work with a wide range of people across the City to ensure services run smoothly behind the scenes and contribute to

Qualifications

• Administrative experience and customer service orientation
• Strong organisational and coordination skills
• Ability to manage multiple priorities and deadlines
• Professional communication and confidentiality

Responsibilities

• Provide professional administrative support for the Works Depot teams and external customers.
• Coordinate calls, filing, minutes, photocopying and document distribution.
• Assist with quotations, tender documents and contractor follow-ups.
• Collaborate with City Customer Service to ensure smooth enquiry-to-resolution processes.
• Maintain works schedules, programs and rosters for Works Depot Supervisors.

Job description

Build Your Future with the City of Kalgoorlie-Boulder

In the heart of the Goldfields, Kalgoorlie-Boulder is a modern and thriving city that embodies the true spirit of a regional community. Located approximately 600 kilometres east of Perth, more than 30,000 people call the city home and enjoy the amenities and facilities of a metropolitan city, with the lifestyle benefits that come from living in a place where nature and adventure are on your doorstep.

With new leadership, dedicated staff and a supportive Council, the City is working towards the vision of being a sustainable regional city of the future.

We are dedicated to working together to achieve the best possible outcomes and are guided by our intention to:

• Be a clean and green city
• Be a place people call home
• Have facilities and services for everyone
• Encourage and support economic development and diversification
• Be a quality employer.

Salary starting from $ 86,477

About the role

Are you looking for a role where it is variable and can be chaotic with no two days the same? Want to work closely with employees that believes in ‘Can Do’ with various leaders, and teams who have a sense of pride in Operations and make a real impact across the organization and influence the community?

An exciting opportunity is available for an Administration Support Officer at the City Works Depot to assist in Parks, Open Space and Reserves.

This role is far more than normal administration. You'll be trusted to provide high level support to Operations, helping coordinate key priorities, manage competing demands, track actions and deadlines, support reporting requirements and contribute to maintenance projects and continuous improvement initiatives across Operations.

The Park, Open Space and Reserves are responsible for a diverse range of services including Street Cleaning, Graffiti removal and control, Event Support, Tree pruning, Open Area Slashing and Spraying, Parks and Community Facility landscape maintenance, Playgrounds, Hammond Park and much more. This role offers a unique opportunity to gain broad exposure across these areas while working closely with leaders and stakeholders throughout the organization.

This opportunity would suit someone who thrives in a fast-paced environment, enjoys building relationships, loves being organized and takes pride in keeping things running smoothly behind the scenes. You'll work with a wide range of people across the City and contribute to meaningful community outcomes and have pride in the City presentation operations.

Be part of the Operations Team!

Why consider this opportunity?

• Be involved in Operations, by undertaking reporting activities, continuous improvement initiatives and budget control.
• Build strong relationships across the organization and work alongside leaders from a range of service areas.
• We're looking for someone who is organized, proactive, professional, adaptable and enjoys building positive relationships with others.
• Enjoy making things run smoothly and want to contribute to services that make a real difference to the community, we would love to hear from you.

Duties - Key responsibilities include:

• Provide a strong level of professional assistance, advice, relevant customer service and maintain effective working relationships with/for the Works Depot teams, the wider City of Kalgoorlie-Boulder organization and external customers whilst providing information and/or advice.
• All administrative aspects for the wider Works Depot, including but not limited to, coordination of incoming calls, filing, minutes, photocopy and/or distribution of documents as requested, handling, processing and/or distribution of inspection reports, time sheets, meter reading and recording.
• Assist with preparing quotation and tender documents as well as following up with selected contractors with programming works.
• Work alongside the City's Customer Service Team to maintain a seamless transition for public enquiries to completion and resolution in conjunction with City Presentation and Open Space works teams
• Always display professionalism, ensuring sound judgement, initiative, discretion, sensitivity and confidentiality.
• Assist with maintaining works schedules, programs, timetables and rosters for the Works Depot Supervisors.

Our Values

• Accountability – We take ownership of our actions and outcomes, delivering on our commitments.
• Collaboration - We work together with respect and shared purpose to achieve common goals.
• Teamwork - We support one another, celebrate collective success and grow stronger together.
• Respect - We treat others with dignity, value diverse perspectives and build inclusive relationships.
• Integrity- We act with honesty, fairness and ethical responsibility in all we do.
• Transparency - We communicate openly, share information freely and foster trust.
• Excellence - We pursue high standards, continuous improvement and impactful results.

Interested employees are encouraged to apply and applications will be assessed as they are received and may close without notice once a suitable pool of candidates has been identified.

Closing date: 30/10/2026 5:00 PM W. Australia Standard Time