Administration Support/First Aid

Government schools; City of Melbourne; On-site; AUD 55,000 - 70,000; Full time

Job summary

Government schools in Victoria are seeking an orderly and reliable administrative assistant to provide clerical support, manage front office inquiries, and assist with stock control and meeting coordination. You will maintain IT systems data, enrolment and diary records, and help prepare standard communications.

The role emphasizes teamwork and adherence to school procedures. Ideal candidates will demonstrate capacity to work within guidelines and possess the technical knowledge relevant to the

Qualifications

• Demonstrated capacity to perform duties consistent with established guidelines and frameworks.
• Possess the technical knowledge and expertise relevant to the position.
• Demonstrated capacity to work and collaborate with others in a team environment.

Responsibilities

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records.
• Maintain and update office records, enrolment data, diary records, and basic written records.
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters).

Skills

Teamwork

Data entry

Record management

Job description

Individuals with the aptitude, experience and/or qualifications to fulfil the specific requirements of the position.

Key responsibilities

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records.
• Maintain and update office records, enrolment data, diary records, and basic written records.
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters).

What you need

• SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
• SC4 Possess the technical knowledge and expertise relevant to the position.
• SC2 Demonstrated capacity to work and collaborate with others in a team environment.