Administration Supervisor

IronMerge Pty Ltd; Perth; On-site; AUD 77,000 - 94,000; Full time

Benefits offered by this job

East Perth location

9:00–17:00, Monday–Friday

Professional environment

Travel industry exposure

Job summary

IronMerge Pty Ltd is seeking an experienced Administration Supervisor to lead the day-to-day office operations from our East Perth location. The role supports senior management, HR, IT, member services, finance and events with a proactive, organised approach.

Key duties include coordinating travel, facilities, procurement, onboarding, HR admin and internal communications, while providing first-level IT support and maintaining internal systems.

Qualifications

• Experience in a senior administration, office management or supervisory role.
• Excellent organisational skills with strong attention to detail.
• Excellent written and verbal communication skills.
• Strong customer service and interpersonal skills.
• High-level Microsoft Office skills (Outlook, Teams, Word, Excel, PowerPoint, OneDrive, SharePoint).

Responsibilities

• Managing general office administration, incoming calls and the administration inbox.
• Coordinating office facilities, maintenance, safety and suppliers.
• Managing stationery, merchandise and office requirements.
• Coordinating travel bookings and company events.
• Supporting recruitment, onboarding and HR administration.
• Assisting with internal communications, meetings and presentations.
• Providing first-level IT and systems support to staff.
• Maintaining databases, websites and internal systems.
• Supporting member enquiries and onboarding.
• Assisting with finance administration including debtor follow-up.

Skills

Senior administration

Organisational skills

Communication skills

Customer service

MS Office proficiency

Tools

Microsoft Office 365

Job description

About the Opportunity

We are seeking an experienced Administration Supervisor to join a professional corporate office within the travel industry, based in East Perth. This is a varied and hands-on position, responsible for supporting the smooth day-to-day operation of the office while providing administrative support across senior management, HR, IT, member services, finance and company events.

What’s on Offer

• $85,000 + super
• Monday to Friday, 9:00am–5:00pm
• Convenient East Perth corporate office location
• A varied role with genuine ownership and responsibility
• Opportunity to work within the Australian travel industry
• Professional and supportive office environment

About the Role

Reporting to the General Manager – Sales, you will take ownership of the administration function and play an important role in maintaining an organised, efficient and positive office environment.

Key responsibilities include:

• Managing general office administration, incoming calls and the administration inbox
• Coordinating office facilities, maintenance, safety and suppliers
• Managing stationery, merchandise and office requirements
• Coordinating travel bookings and company events
• Supporting recruitment, onboarding and HR administration
• Assisting with internal communications, meetings and presentations
• Providing first-level IT and systems support to staff
• Maintaining databases, websites and internal systems
• Supporting member enquiries and onboarding
• Assisting with finance administration, including debtor follow-up
• Coordinating company training and providing support with business systems
• Assisting with conferences, meetings and other corporate events
• Taking responsibility for ad-hoc projects and initiatives as required

About You

You will be a highly organised and proactive administrator who enjoys variety and takes pride in keeping an office running smoothly.

We are looking for:

• Previous experience in a senior administration, office management or supervisory role
• Excellent organisational skills and strong attention to detail
• Excellent written and verbal communication skills
• Strong customer service and interpersonal skills
• High-level Microsoft Office skills, including Outlook, Teams, Word, Excel, PowerPoint, OneDrive and SharePoint
• The ability to work independently while also contributing effectively within a small team
• A proactive approach and the ability to confidently manage competing priorities

If you are an experienced administrator looking for a broad and varied role where no two days are quite the same, we would love to hear from you.