Administration Supervisor

RLX OPERATING COMPANY PTY LIMITED; Leongatha; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Employee Assistance Program

10c discount on Fuel (Diesel) at all I

30% discount from Ringers Western

Corporate rate with JB HI-FI

Job summary

RLX OPERATING COMPANY PTY LIMITED is seeking an Administrative Support role at the Leongatha site in Victoria. You will support the Business Manager and site staff, manage accounts payable/receivable, and oversee office systems and reporting for RLX’s saleyard operations.

Join a dynamic team servicing livestock sales, procurement, and customer service across RLX facilities. A Q fever vaccination is required or candidate willing to obtain one. Immediate start preferred.

Qualifications

• Tertiary qualifications in Business/Administration or equivalent experience.
• Previous experience in an administrative supervisory role.
• Experience with raising purchasing orders and invoices.
• Previous experience working in a saleyard environment an advantage.
• First Aid Certificate
• Current State Drivers Licence
• Attention to detail and excellent time management skills.
• Excellent verbal and written communication skills.

Responsibilities

• Provide office support to site staff (Business Manager, Operations Manager, Maintenance Officer and Livestock Coordinator).
• Provide confidential support to the Business Manager to optimise effectiveness and manage administrative requirements.
• Assist Business Manager and Accounts staff and communicate with businesses using RLX facilities.
• Coordinate agendas and minute-taking for meetings and assist with reporting.
• Handle customer enquiries and dissemination of information.
• Manage accounts payable/receivable, filing and general office supplies.
• Support marketing activities including social media when required.
• Provide quality customer service to agents, vendors, purchasers and suppliers.
• Enter purchase orders and invoices accurately and timely; assist with reconciliations and receipts.
• Complete monthly inventories for site supplies and provide relevant reports.

Skills

Attention to detail

Time management

Verbal & written communication

Teamwork

Multi-tasking

Education

Tertiary qualification in Business/Administration

First Aid Certificate

Current State Drivers Licence

Tools

Microsoft Office

Job description

Regional Livestock Exchanges (RLX) is a leading agriculture organisation with core strengths of Infrastructure Management, stock handling and sales services, our operations are located throughout the eastern seaboard. This role is located at 670 South Gippsland Hwy, Koonwarra VIC, EVLX formerly (VLE).

EVLX joined the RLX portfolio in 2026, after being operated by Victorian Livestock Exchange since opening at the Leongatha site in 2006.

Leongatha was the largest throughput saleyard in Victoria in four of the past five years, with almost a quarter of reported saleyard cattle in Victoria transacted through the site in FY25, hosting weekly Prime and Store Cattle sales along with seasonal Sheep sales.

Tasks and Responsibilities

• Provide office support to site staff (Business Manager, Operations Manager, Maintenance Officer
• and Livestock Coordinator) to enable them to fulfil the requirements of their position.
• Provide a high standard of confidential support to the Business Manager, to optimise their effectiveness by developing and utilising office systems and managing administrative requirements.
• Provide operational support to the Business Manager and Accounts staff and maintain effective communications with those businesses that utilise RLX facilities for livestock sales or truck wash use.
• Assist the Business Manager in the organisation and reporting of Saleyard Advisory and/or Safety Committee meetings. This includes coordinating agenda preparation and distribution, organising catering and venue requirements as well as minute-taking at each meeting.
• Assist with customer enquiries and the dissemination of relevant information.
• Manage the administrative functions of the site’s business systems including accounts management and other relevant tasks as required, including filing and replenishing general office supplies.
• Providing assistance to the site manager and head office in relation to various marketing activities when requested including social media when required or requested.
• Provide quality customer service in relation to enquiries and requests from agents and livestock vendors, purchasers and suppliers.
• Ensure the entering of purchase orders and accounts payable/receivable invoices for the sites is accurate and timely.
• Assisting with reconciliations & receipting of income.
• Complete monthly inventories for site supplies.
• Process Sale Data and provide relevant reports to agents, vendors and buyers, acting as the main point of contact in the administration office.
• Provide other finance and administrative support to the Finance Team as required.
• Provide other office and administrative support to the Business Manager and site staff as required.

What you will bring

• Tertiary qualifications in Business/Administration or equivalent experience.
• Previous experience in an administrative supervisory role.
• Experience with raising purchasing orders and invoices.
• Previous experience working in a saleyard environment an advantage.
• First Aid Certificate
• Current State Drivers License
• Attention to detail and excellent time management skills.
• Excellent verbal and written communication skills.
• Ability to take direction, follow policies and procedures and work well in a team as well as unsupervised.
• Ability to communicate effectively with a range of stakeholders including staff, customers, agents and contractors.
• Ability to multi-task and to work to deadline
• Strong computer skills and proficient in the use of Microsoft suite.
• A supportive team environment where your opinion and voice are heard and respected.
• The chance to work in a dynamic and rewarding industry.
• Access to Employee Assistance Program
• 10c discount on Fuel (Diesel) at all IOR locations
• 30% discount from Ringers Western
• Corporate rate with JB HI-FI

Please note:this role requires a Q fever vaccination or a willingness to get one.