Administration Supervisor

Regional Livestock Exchanges; Leongatha; On-site; AUD 60,000 - 76,000; Full time

Benefits offered by this job

Employee Assistance Program

Fuel discount 10c per litre

Ringers Western discount 30%

JB Hi-Fi corporate rate

Job summary

Regional Livestock Exchanges (RLX) is seeking a capable Administrative Supervisor to support site operations at Leongatha, VIC. You will back the Business Manager, coordinate a range of office functions and oversee accounts and reporting functions for the saleyard site.

The role requires strong communication, attention to detail and the ability to multi-task in a busy livestock environment. Q fever vaccination is requested or willingness to obtain one.

Qualifications

• Tertiary qualifications in Business/Administration or equivalent experience.
• Excellent written and verbal communication skills.
• Strong attention to detail and time management.

Responsibilities

• Provide office support to site staff (Business Manager, Operations Manager, Maintenance Officer and Livestock Coordinator).
• Support the Business Manager with confidential administrative tasks and reporting.
• Manage accounts payable/receivable, purchasing orders and inventory for the site.
• Coordinate meetings, agendas, minutes and catering for Saleyard Advisory or Safety Committee meetings.
• Assist with customer enquiries and communication with agents, vendors and buyers.
• Provide marketing support including social media as required.
• Deliver high standard of customer service to staff, agents and suppliers.

Skills

Attention to detail

Time management

Verbal communication

Written communication

Teamwork

Multi-tasking

Microsoft Office

Education

Tertiary qualifications in Business/Administration

Tools

Microsoft Office

Job description

Regional Livestock Exchanges (RLX) is a leading agriculture organisation with core strengths of Infrastructure Management, stock handling and sales services, our operations are located throughout the eastern seaboard. This role is located at 670 South Gippsland Hwy, Koonwarra VIC, EVLX formerly (VLE).

EVLX joined the RLX portfolio in 2026, after being operated by Victorian Livestock Exchange since opening at the Leongatha site in 2006.

Leongatha was the largest throughput saleyard in Victoria in four of the past five years, with almost a quarter of reported saleyard cattle in Victoria transacted through the site in FY25, hosting weekly Prime and Store Cattle sales along with seasonal Sheep sales.

Tasks and Responsibilities

• Provide office support to site staff (Business Manager, Operations Manager, Maintenance Officer
• and Livestock Coordinator) to enable them to fulfil the requirements of their position.
• Provide a high standard of confidential support to the Business Manager, to optimise their effectiveness by developing and utilising office systems and managing administrative requirements.
• Provide operational support to the Business Manager and Accounts staff and maintain effective communications with those businesses that utilise RLX facilities for livestock sales or truck wash use.
• Assist the Business Manager in the organisation and reporting of Saleyard Advisory and/or Safety Committee meetings. This includes coordinating agenda preparation and distribution, organising catering and venue requirements as well as minute-taking at each meeting.
• Assist with customer enquiries and the dissemination of relevant information.
• Manage the administrative functions of the site’s business systems including accounts management and other relevant tasks as required, including filing and replenishing general office supplies.
• Providing assistance to the site manager and head office in relation to various marketing activities when requested including social media when required or requested.
• Provide quality customer service in relation to enquiries and requests from agents and livestock vendors, purchasers and suppliers.
• Ensure the entering of purchase orders and accounts payable/receivable invoices for the sites is accurate and timely.
• Assisting with reconciliations & receipting of income.
• Complete monthly inventories for site supplies.
• Process Sale Data and provide relevant reports to agents, vendors and buyers, acting as the main point of contact in the administration office.
• Provide other finance and administrative support to the Finance Team as required.
• Provide other office and administrative support to the Business Manager and site staff as required.

What you will bring

• Tertiary qualifications in Business/Administration or equivalent experience.
• Previous experience in an administrative supervisory role.
• Experience with raising purchasing orders and invoices.
• Previous experience working in a saleyard environment an advantage.
• First Aid Certificate
• Current State Drivers License
• Attention to detail and excellent time management skills.
• Excellent verbal and written communication skills.
• Ability to take direction, follow policies and procedures and work well in a team as well as unsupervised.
• Ability to communicate effectively with a range of stakeholders including staff, customers, agents and contractors.
• Ability to multi-task and to work to deadline
• Strong computer skills and proficient in the use of Microsoft suite.
• A supportive team environment where your opinion and voice are heard and respected.
• The chance to work in a dynamic and rewarding industry.
• Access to Employee Assistance Program
• 10c discount on Fuel (Diesel) at all IOR locations
• 30% discount from Ringers Western
• Corporate rate with JB HI-FI

Please note: this role requires a Q fever vaccination or a willingness to get one.