ADMINISTRATION OFFICER - WARDS

Portland District Health; Portland; On-site; AUD 40,000 - 56,000; Part time

Benefits offered by this job

Salary Packaging

Ongoing training

Social Club

Free parking

Corporate rates

Flexible working conditions

Employee Assistance program

Relocation assistance

Job summary

Portland District Health is seeking a motivated Administration Officer for a part-time position in the Acute Ward. This role requires coverage during staff leave to ensure smooth operations. Ideal candidates will have customer service experience and strong computer skills.

Join a dedicated team and make a valuable contribution to patient care. Ongoing training and additional benefits like salary packaging and flexible working conditions are offered. Applications close on 20th October 2026.

Qualifications

• Experience in providing quality customer service in a reception/frontline role.
• Demonstrated computer literacy with accurate data entry.
• Demonstrated capacity to follow procedures and manage time efficiently.
• Willingness to learn and be receptive to feedback.
• Ability to work constructively with diverse staff.

Responsibilities

• Provide additional coverage during staff leave.
• Ensure continuity of administrative support within the ward.
• Assist with various administrative tasks in the Acute Ward.

Skills

Customer service

Computer literacy

Time management

Organisational skills

Willingness to learn

Collaborative teamwork

Job description

Ongoing Part Time – 56 hours per fortnight

Available from 26th October 2026

We are seeking a motivated and organised Administration Officer to work on the Acute Ward.

As part of the role successful applicants will be required to be available to provide additional coverage during periods of staff leave, including annual leave and other unplanned leave, to help ensure continuity of administrative support within the ward. Job share arrangements will be considered. This is an excellent opportunity to join a dedicated team and make a valuable contribution to patient care through high-quality administrative support.

About you:

• Experience in providing quality customer service in reception/frontline role
• Demonstrated computer literacy with accurate data entry
• Demonstrated capacity to follow procedures, manage time and organise workload efficiently
• Willingness to learn and be receptive to feedback
• Ability to work positively and constructively with staff from a variety of professional backgrounds

Previous experience working in the health industry - desirable

About us:

Portland District Health (PDH) provides an integrated health service for the community. The hospital was established in 1856 on the current site and now provides a comprehensive range of services that include:

• Hospital based Medical and Surgical services, Medical Imaging (Radiology), Pharmacy and Pathology
• A 24/7 Urgent Care Centre for emergency treatment
• Residential aged care for 30 residents at Harbourside Lodge
• An extensive range of primary and community services for the local community

PDH delivers services from a single campus, employs around 470 staff with an FTE of approximately 290, and has an active volunteer workforce. The People and Culture Unit sits within the Corporate Services Directorate, with other Units including Finance, Building Services, Food Services, Environmental Services, Executive Support, Administration and Health Information.

Additional Benefits:

• Salary Packaging
• Ongoing training and professional development opportunities
• Social Club
• Free parking
• Portland Leisure & Aquatic Centre corporate rates
• Flexible working conditions
• Employee Assistance program
• Relocation assistance available – conditions apply

The Region – Glenelg Shire:

Appreciate the beautiful surroundings of the Glenelg Shire, trek the Great South West Walk, Bridgewater Bay’s rugged coastline, or explore Budj Bim (a World Heritage site) and Mount Richmond National Park.

Affordable coastal, rural and low density urban housing, a choice or private and public primary and secondary school makes Portland an ideal place to work, live and raise a family. To find out more about Portland visit the Glenelg Shire and I Am Portland websites.

Applications from employment agencies may be submitted, however, PDH will not accept liability for the agency costs and fees.

The successful applicant will be required to be eligible for and undergo the following:

• Police Record Check
• Current Victorian Working with Children's' check
• Current Immunisation status. This role must be meet the requirements of the Portland District Health Immunisation Policy.

Applications close: Tuesday 20th October 2026 at 12.00pm

Portland District Health encourage and welcome applications from First Nation People, people with disability, LGBTQIA+ people, people from culturally and linguistically diverse backgrounds and mature age people.