Administration Officer - St Patrick'S College

Catholic Education Diocese of Rockhampton; Mackay Regional; On-site; AUD 47,000 - 49,000; Full time

Benefits offered by this job

Salary packaging: term-time salary

Modern facilities and resources

Professional development opportunities

Long service leave after 7 years

Job summary

St Patrick’s College Mackay, operated by Catholic Education Diocese of Rockhampton, seeks an Administration Officer on a term-time continuing contract. The role is 38 hours per week with an hourly rate of $34.19 to $35.64, commencing 18 January 2027.

The successful candidate will provide high-level admin support to the college leadership and contribute to efficient school operations. Responsibilities include reception duties, diary coordination, travel bookings, publication support, meeting

Qualifications

• Commitment to Catholic education values.
• Excellent communication and organisational ability.
• Attention to detail and time management.
• Strong interpersonal and computer skills.
• Ability to work under pressure and meet deadlines.
• Initiative and process thinking for continuous improvement.

Responsibilities

• Perform a wide range of administrative duties at an advanced level to support the school leadership team and staff, including reception duties, typing, records management, and assisting with events and excursions.
• Respond to enquiries from staff, students, parents and the public.
• Provide administrative support to senior management, including arranging appointments, diary coordination, and travel bookings.
• Assist in the preparation of internal and external publications.
• Draft agendas for meetings, prepare documents, and take minutes.
• Assist in enrolment activities including handling initial enquiries and arranging interviews.
• Monitor and care for students in sick bay, document appropriately and follow procedures for sickness and medication dispensation.

Skills

Excellent communication

Organisational ability

Attention to detail

Interpersonal skills

Computer skills

Time management

Work under pressure

Initiative and process thinking

Discretion and confidentiality

Job description

Position: Administration Officer Commencement Date: Term 1, 2027 (18th January 2027) Employment Status: Term-Time continuing Hours per week: 38hpw Hourly Rate: $34.19 to $35.64 (pending experience) Applications Close: Friday, 20 November 2026.

About us

St Patrick’s College embraces its motto of ‘Seek and Serve Christ’. It enjoys a rich history built on the Sisters of Mercy and Christian Brothers, St Patrick’s College is a co-education Catholic College with a combined current enrolment of approximately 1500 students. St Patrick’s College offers a unique experience for students, consisting of a dual campus concept catering exclusively for Years 7 to 10 at the Mercy Campus and Years 11 to 12 at the Senior Campus. Our students are encouraged to excel in personal growth and faith development in a learning environment that offers a broad-based curriculum. Our staff work collaboratively with students and their families in an attempt to challenge students to become active learners to prepare them for success in a variety of pathways.

Mackay, Queensland is located 970 kilometres north of Brisbane with a population of over 125,000. Mackay is known as the sugar capital of Australia and for our beautiful beaches and close proximity to the Great Barrier Reef and the Whitsunday Islands.

Your Role

An exciting opportunity exists to join the team at St Patrick's College, Mackay, in the position of Administration Officer. This is a term-time continuing position for 38hpw, commencing from Term 1, 2027 (18th January 2027).

We are seeking applicants who are highly organised and professional, with the ability to provide high-quality administrative support and contribute to the effective operation of the college.

In this role, the successful applicant will provide a variety of support services with a depth of knowledge and broad range of skills in order to serve the educational function of the College.

Typical duties include but are not limited to:

• Cary out a wide range of administrative duties at an advanced level to support the school leadership team and teaming staff that may include providing a welcoming reception, typing, word processing, maintaining manual and electronic records and assisting with school events and excursions.
• Respond to enquiries from and liaise with staff, students, parents and the public.
• Provide administrative support to senior management with tasks such as arranging appointments, the coordination of diaries and travel and accommodation bookings.
• Assist in the preparation of internal and external publications
• Draft agendas for meetings, prepare supporting documents and take and produce minutes.
• Assist in the enrolment function including handling initial enquiries and arranging interviews.
• Monitor and care for students in sick bay, complete appropriate documentation and follow procedures in relation to student sickness and dispensing of medications.

For more information, please review Position Description.

About you

The successful applicant should be able to demonstrate:

• An understanding of, and a commitment to, the values of Catholic education.
• Excellent communication skills and organisational ability.
• Excellent attention to detail and time management skills.
• Well-developed interpersonal skills and a high proficiency of computer skills.
• Ability to work under pressure and work collaboratively with others to meet timelines
• High level of initiative and process thinking to ensure continuous improvement of processes.
• Ability to respond and adapt to changing priorities, whilst maintaining a positive solution focused outlook.
• Effective communication skills in order to speak with staff, students, parents, and visitors to the College
• A capacity for tact and discretion and an ability to maintain confidentiality

What we offer

• Competitive salary range - School Officer Level 3 - $34.19 to $35.64 (pending experience)
• Superannuation of 12.75% contribution
• Option for term-time staff to annualise salary
• Access to long service leave after 7 years of continuous service (portability of Long Service Leave may also be applicable)
• Access to corporate health discounts with either Bupa or Westfund Health Insurance
• Access to Fitness Passport
• Excellent leave entitlements to suit various situations
• Induction, professional development and learning opportunities
• Modern facilities and resources

Mandatory Requirements

• A current valid Blue Card under the Working with Children (Risk Management and Screening) Act 2000 (WWC Act) and valid Suitability Notice is a requirement of the position.
• Ability to perform the physical requirements of the role in a safe manner.
• Australian work rights

Further information

• For a confidential conversation please contact Scott McSherry, Deputy Principal, St Patrick's College, Mackay, on 07 4994 8700.
• For further information regarding the remuneration package, please contact Employee Support Services [e-mail]
• Applications during the shortlisting phase will be kept confidential.

Applications Close: Friday, 20 November 2026.

Catholic Education is committed to best practice in student protection policies and procedures and is an equal opportunity employer. Aboriginal and/or Torres Strait Islander people are encouraged to apply.

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