Administration Officer - Molecular Pathology

Sonic Healthcare Limited; Brisbane; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Novated leases

Fitness Passport

Parental and Adoption Leave

Employee Assistance Program (EAP)

Job summary

Sullivan Nicolaides Pathology (SNP) is seeking an organised Administration Officer for the Molecular Pathology team in Bowen Hills. You will manage payroll data, assist with payroll submissions, and provide general administrative support to pathologists and lab staff.

Training will be provided; the role runs a standard 7:30am–3:30pm schedule, with an early 6:00am start every second Monday to meet payroll deadlines.

Qualifications

• Experience with electronic payroll systems, especially UKG Pro (Kronos).
• Strong MS Office skills (Word, Excel, Outlook, PowerPoint).
• Accurate data entry and payroll processing knowledge.

Responsibilities

• Process, review and enter payroll data accurately using UKG Pro (Kronos).
• Assist with payroll administration, including timesheet adjustments and deadlines.
• Provide general administrative support to pathologists and laboratory staff.

Skills

Payroll processing

Attention to detail

Time management

Communication

Tools

UKG Pro

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Administration Officer - Molecular Pathology

Join Our Team as an Administration Officer in Molecular Pathology

We have an exciting opportunity for an organised and detail-oriented Administration Officer to join our Molecular Pathology team at Sullivan Nicolaides Pathology in Bowen Hills.

In this role, you'll provide essential payroll and administrative support to our Molecular Pathology department, while also assisting the Genomics and Microbiology teams. You'll work closely with pathologists and laboratory staff, helping ensure payroll processes, records and day-to-day administrative operations run smoothly.

If you enjoy working with people, have strong administrative skills and take pride in accuracy and efficiency, we'd love to hear from you. Training and a comprehensive handover will be provided to help you settle into the role.

Required Availability/Hours

This is a full-time position, Monday to Friday, with standard working hours of 7:30am to 3:30pm.

Every second Monday, an early start at 6:00am is required to support payroll processing and submission deadlines.

Applicants must also demonstrate flexibility to adjust working hours occasionally to meet payroll deadlines and other operational requirements.

Key Responsibilities

Process, review and enter payroll data accurately using UKG Pro (Kronos).

Assist with payroll administration, including timesheet adjustments and meeting payroll submission deadlines.

Provide general administrative and clerical support to pathologists and laboratory staff across Molecular Pathology, Genomics and Microbiology.

Maintain accurate records and manage confidential documentation using secure systems such as SmartLab.

Coordinate corporate travel arrangements and related administration.

Answer incoming telephone enquiries from clinicians and direct calls to the appropriate pathologists.

Prepare, update and maintain documents, spreadsheets and departmental records.

Assist with other administrative duties as required to support the smooth operation of the departments.

What We Are Looking For

We're looking for a reliable, organised and proactive individual who enjoys working in a busy, team-oriented environment.

The ideal candidate will have strong administrative skills, excellent attention to detail and the ability to manage competing priorities while meeting important deadlines.

You'll be confident communicating with a range of stakeholders, comfortable handling confidential information and committed to providing accurate and efficient administrative support.

Previous experience in administration, clerical support or payroll would be highly regarded, along with an understanding of medical or pathology terminology.

To Be Successful in This Role, You Will Need to Demonstrate the Following:

Experience or familiarity with electronic payroll systems, particularly UKG Pro (Kronos) or similar.

Strong computer literacy, including advanced Microsoft Office skills in Word, Excel, Outlook and PowerPoint.

Excellent written and verbal communication skills, including strong spelling, grammar and numeracy.

Fast and accurate typing and data entry skills.

Strong organisational and time management skills, with the ability to meet deadlines.

Excellent attention to detail and accuracy when processing information.

Experience with data management and secure documentation or records management systems.

A professional and courteous telephone manner.

Ability to work independently and collaboratively across multiple departments.

A willingness to learn new systems, develop skills and adapt to changing priorities.

Previous experience in a medical, pathology or healthcare environment would be advantageous but is not essential.

Training in departmental systems and processes will be provided, including a comprehensive handover.

About Sullivan Nicolaides Pathology (SNP):

Sullivan Nicolaides Pathology (SNP)is one of Australia's leading providers of diagnostic pathology services, recognised for our unwavering commitment to excellence in patient care and high-quality testing. As part of the global Sonic Healthcare network, we operate a wide-reaching network of laboratories and collection centres, offering comprehensive services across histopathology, cytopathology, and molecular diagnostics.

At SNP, we don’t just offer jobs, we build long-term careers. With many of our team members celebrating over 20 years of service, we pride ourselves on delivering genuine opportunities for learning, development, and career progression.

We foster a strong culture of support and collaboration, backed by an open-door policy and a shared dedication to excellence. Every team member plays a vital role in delivering accurate, timely results that support the health and wellbeing of our community.

Why Choose Us?

Benefits Platform:Gain access to exclusive discounts and store cards from hundreds of retailers across Australia. Enjoy significant savings at over 9,000 locations!

Novated Leases:Take advantage of our novated leasing options. Finance a vehicle of your choice with potential tax savings and simplified management.

Fitness Passport:Stay active with discounted gym memberships at any gym of your choosing. Prioritise your health and wellbeing with ease!

Parental and Adoption Leave:We believe in supporting families! Enjoy twelve weeks of paid parental and adoption leave, giving you the time you need to welcome a new addition.

Employee Assistance Program (EAP):Access a free, confidential, and voluntary counselling service for you and your immediate family, available whenever you need support.

Career Opportunities:At Sullivan Nicolaides Pathology and Sonic Healthcare, your career path is full of possibilities! Enjoy structured progression, pay increases, and training in advanced skills.

Medicare Rebates:Benefit …

We embrace diversity:Sullivan Nicolaides Pathology is an equal-opportunity employer and is committed to creating an inclusive environment for all employees. We also value candidates with Australian Defence Force (ADF) experience and encourage veterans and partners of veterans to apply.

Join Us!

We're looking for someone who is organised, reliable and enjoys supporting others in a busy team environment. If you have strong administrative skills, great attention to detail and are looking for an opportunity to contribute to an important area of healthcare, we'd love to hear from you.