Administration Officer (Legal Services)

Department of Communities; Western Australia; Presencial; AUD 65 000 - 90 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Flexible work options

12% employer super contributions

Public sector holidays

Resumo da oferta

Department of Communities in WA is seeking an Administration Officer (Legal Services) to provide comprehensive administrative support across the Directorate. You will prepare correspondence, reports, agendas, minutes, briefing materials, and manage legal records and filing.

You will liaise with courts, government agencies, lawyers, and clients, delivering professional service and assisting with information release processes. The role emphasizes teamwork.

Qualificações

• Provides comprehensive administrative support to legal staff, incl. preparing correspondence, reports, agendas, minutes, and briefing materials.
• Delivers legal administration services: preparing legal documents, court applications, records, filing.
• Maintains effective records and file management systems for access to legal files.

Responsabilidades

• Provide comprehensive administrative support to legal staff, including preparing correspondence, reports, agendas, minutes, and briefing materials.
• Deliver legal administration services by preparing legal documents, managing court applications, maintaining legal records, and coordinating document service and filing.
• Maintain records and file management systems, including creating, tracking, preparing, and facilitating access to legal files and documentation.
• Act as a liaison with internal and external stakeholders, including courts, government agencies, lawyers, and clients on legal matters.
• Provide professional advice and customer service, respond to enquiries, and support information release processes.

Conhecimentos

Administrative support

Legal administration

Stakeholder liaison

Descrição da oferta de emprego

1d ago , from Western Australia Government

At Communities we play a vital role in supporting and strengthening communities across Western Australia. We provide services and work with our partners to keep children safe, provide vital community services, including in emergencies, address homelessness, prevent family and domestic violence and provide stewardship for the disability sector. Our work also includes regulating early childhood education and care and leading initiatives across women’s interests, youth, seniors and ageing, carers, and volunteering.

Why Work With Us?

• We offer some of the most competitive public sector wages in Australia.
• We are a nationally recognised Accredited Carer Friendly Employer through the Carers + Employers program.
• Flexible work options– flexi leave, banked leave and public service holidays.
• More for your future– 12 per cent employer super contributions.
• Smart salary packaging– novated leases & work laptops.

Read more about the benefits of working with us.

Your Role. Your Impact.

Step into the world of Legal Services, where your work is more than just a job.

As an Administration Officer you will provide a range of administrative assistance across the breadth within the Directorate, you will be responsible for (but not limited to):

• Providing comprehensive administrative support to legal staff, including preparing correspondence, reports, agendas, minutes, and briefing materials.
• Delivering legal administration services by preparing legal documents, managing court applications, maintaining legal records, and coordinating document service and filing.
• Maintaining effective records and file management systems, including creating, tracking, preparing, and facilitating access to legal files and documentation.
• Acting as a key liaison with internal and external stakeholders, including courts, government agencies, lawyers, and clients on legal and information-related matters.
• Providing professional advice and customer service, responding to enquiries, and supporting information release processes.

Visit Careers at Communities – our roles for more information.

We believe all our people are leaders, regardless of their role. Our Leadership Expectations, outlined in Building Leadership Impact, describe the behaviours and mindsets we value. The leadership context for this position is Personal Leadership.

If you’d like to know more about the team or the role, connect with Tonia Pink, Coordinator Administration, on (08) 6277 58***or via email **********@communities.wa.gov.au.

For more details, please refer to the attached Job Description Form (JDF).

• Current Vacancies:1 full-time permanent or full-time fixed-term position available October 2026 for 12 months with possibility of extension/permanency.
• Recruitment Pool: This recruitment pool may be used to fill various fixed term or permanent, full-time or part-time positions arising within the next 12 months.

Applicants will be considered for vacancies in the location of the advertised role/location preferences specified in their application.

Applicants will be assessed on their ability to meet the following Suitability Requirements:

• Personal Attribute Requirement:
• Building relationships to get results.
• Being team players.
• Communicating with stakeholders and working with team members.

The Administration Officer (Legal Services) position is working with a team and provides support to legal officers. Candidates need to demonstrate an ability to work effectively in a team, be a team player and work with multiple internal and external stakeholders.

The Suitability Requirements may be assessed at any stage of the recruitment process, which may include interview, referee reports and/or other assessment methods.

Appointment is subject to meeting all Suitability Requirements.

Equity and Diversity

Communities welcome applications from people from a diverse range of backgrounds and lived experiences, including Aboriginal and Torres Strait Islanders, people with disability, people with diverse sexualities and genders, youth, women, and people from culturally and linguistically diverse backgrounds.

Please let us know if there are adjustments we can make to allow you to fully participate in the application and interview process, as well as in the workplace. Please contact Kate Cottingham, HR Advisor at *************@communities.wa.gov.au and via phone [phone] ***.

If you are an Aboriginal person who would like assistance with your application, please contact Jobs and Skills WA on 13 64 64.

Integrity and Honesty

In line with Communities policies, applicants may be asked for consent to undergo criminal record screening and integrity checks during the application process. To read more, click here.

Need Assistance?

If you would like to discuss:

• adjustments,
• alternative formats,
• technical issues

Contact: Kate Cottingham, HR Advisor, on 0435 047 *** or *************@communities.wa.gov.au.

National Relay Service:

TTY/Voice: 133 677
Speak & Listen: 1300 555 ***
SMS Relay: 0423 677 ***

Privacy Notice

Personal information is collected and managed in accordance with the Privacy and Responsible Information Sharing Act 2024 (PRIS Act). By submitting your application, you acknowledge the collection of your personal information. For further details on how your information is handled, please view our Privacy Policy.

Please note: This recruitment process may be closed or withdrawn at any stage. Applicants will be notified if this occurs.

Lodgement is system generated. Any emailed applications or late submissions on or after 4:00pm will not be accepted.

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