Administration Officer (HR & Finance)

MRC Tas; Tasmania; Hybrid; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Salary Packaging

Employee Assistance Program

Ongoing learning and development

Health & Wellbeing days

Job summary

Migrant Resource Centre Tasmania (MRC Tas) seeks an Administration Officer (HR and Finance) to support the HR and Finance team and provide occasional front-of-house reception assistance. The role requires attention to confidentiality, strong organisational skills and the ability to manage multiple tasks with accuracy.

You will handle invoices, payroll assistance, HR documentation, and data reporting. A relevant Administration qualification and experience in HR/Finance are preferred, along with

Qualifications

• Administration experience, ideally in HR, Finance or Corporate Services.
• Strong written communication skills.
• Knowledge of Xero and HRIS (ELMO).
• Proficiency with MS Word, Excel and Outlook.

Responsibilities

• Process supplier invoices and reconcile bank accounts.
• Support the employee lifecycle from recruitment to offboarding.
• Draft HR documents such as contracts and variations.
• Maintain HR records and prepare data reports.
• Assist with HR inbox and external queries.
• Assist with HR compliance such as police checks and WWVP.
• Assist with fortnightly payroll processing and annual audits.
• Assist with front-of-house reception services.

Skills

Administration experience

HR and Finance knowledge

Written communication

MS Office

Xero

ELMO HRIS

Attention to detail

Education

Administration qualification

Tools

Xero

ELMO HRIS

MS Office

Job description

Migrant Resource Centre Tasmania (MRC Tas) is a not-for-profit organisation that works alongside people from refugee and migrant backgrounds, so individuals and communities throughout lutruwita/Tasmania thrive. We provide effective, targeted and meaningful services in the South, North and Northwest of the State.

Job Description

About the Role

As an Administration Officer (HR and Finance), you'll provide comprehensive support to the Human Resources and Finance team, with occasional help with front-of-house reception services.

It is a varied role for someone with a proactive attitude who enjoys ownership of their work, accuracy, and being a go-to person who colleagues can rely on.

You will:

• Process supplier invoices, prepare monthly outgoing invoices, reconcile bank accounts and manage petty cash floats
• Support the employee lifecycle from recruitment to offboarding, including job ads, coordinating interviews, and HR correspondence
• Draft and manage HR documents such as employment contracts, variations and resignation acceptances
• Maintain HR records and databases, and assist with the preparation of data reports
• Help to manage the HR inbox and respond to staff and external queries
• Assist with HR compliance requirements such as police checks and Registration to Work with Vulnerable People, and employee training and learning activities
• Assist with fortnightly payroll processing when required, and annual audits
• Assist with front-of-house reception services

Desired Skills and Experience

About you:

You are organised, focused and trusted with confidential and sensitive information. You can manage your own workload, use good judgement within guidelines, and communicate clearly in writing and in person.

You'll bring:

• Administration experience, ideally in HR, Finance or Corporate Services
• Strong written communication skills with attention to detail
• Working knowledge of, or the willingness to learn Xero and HRIS (we use ELMO)
• Proficiency in Microsoft Office, particularly Word, Excel and Outlook

It would be great if you also have:

• A relevant qualification in Administration. Formal qualifications are a bonus, not a requirement. We value what you can do and how you work.
• Accounts payable and receivable experience
• Previous experience in HR Administration

What do we offer?

• Salary Packaging
• Access to Employee Assistance Program
• Ongoing learning and development opportunities
• Health & Wellbeing days of paid leave and more!

Employment is subject to a satisfactory National Police Check, Working with Vulnerable People registration and Work rights in Australia.

Migrant Resource Centre Tasmania is committed to the safety, wellbeing, participation and empowerment of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. This is reflected in our robust policies and procedures. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or who are impacted by our work. All staff, volunteers, contractors and clients are expected to conduct themselves in a manner which is consistent with the Tasmanian Child and Youth Safe Organisations Framework.

MRC Tas is a recognised Employer of choice. We value diversity and inclusion and is an equal opportunity employer. Applications from underrepresented groups, including people with disability, people with caring responsibilities, LGBTIQA+ people, Aboriginal and Torres Strait Islander people and those from culturally and linguistically diverse backgrounds are encouraged and supported.