Administration and Finance Lead

New Horizons Tas Inc; Turners Marsh; On-site; AUD 90,000 - 120,000; Full time

Job summary

New Horizons Tasmania invites applications for an Administration and Finance Lead to oversee the head office in Mowbray. The role includes supervision of administration staff, volunteers and cleaners, managing accounts payable/receivable, and maintaining financial controls to deliver timely reports to the CEO.

The successful candidate will lead the administration team, coordinate purchasing and facilities, and ensure compliance with WH&S and privacy obligations.

Qualifications

• Experience leading an administration, customer service or office operations team.
• Ability to supervise staff and volunteers and manage competing deadlines.
• Experience in accounts payable/receivable with strong documentation and controls.
• Experience monitoring budgets and preparing management information.
• Strong systems capability with MS Office and finance/record-management systems.

Responsibilities

• Oversee day-to-day administration and office operations at Head Office.
• Supervise administration staff, volunteers and facilities personnel.
• Manage accounts payable/receivable and maintain financial records.
• Prepare budget tracking information and finance reports for the CEO.
• Ensure policies, privacy and health and safety requirements are followed.
• Coordinate purchasing and supplier relations within approved budgets.

Skills

Leadership

Finance administration

Accounts payable

Accounts receivable

Budget monitoring

Staff supervision

Facilities management

Education

Business administration degree

Tools

Xero

MS Excel

MS Office

Job description

The Administration and Finance Lead will oversee the day-to-day administration and office operations of New Horizons Tasmania's Head Office in Mowbray, Launceston. This hands-on leadership role ensures reception, administration services, finance administration, facilities, vehicles and purchasing operate efficiently, accurately and consistently. You will supervise administration employees, volunteers and allocated facilities and cleaning staff while completing key administration and finance tasks, maintaining effective systems and providing timely operational and financial information to the Chief Executive Officer.

About us

New Horizons Tasmania is a for-purpose organisation dedicated to creating inclusive communities through sport and recreation for people with disability. For 40 years, we've been empowering Tasmanians with disability to build confidence, develop skills, form friendships and enjoy meaningful opportunities to participate in their communities. With programs delivered across Tasmania, we're a passionate, community-focused organisation committed to making a difference in the lives of our members and their families.

Key responsibilities

Lead, supervise and support administration employees, volunteers and allocated facilities and cleaning staff, setting clear priorities, responsibilities and service expectations.

Coordinate administration rosters, daily work allocation, leave coverage and front-office coverage to maintain continuity of service.

Provide supervision, coaching and feedback, and manage day-to-day performance matters in consultation with the Chief Executive Officer.

Support recruitment, induction, training and ongoing development within the administration and office operations team.

Oversee reception, telephone and general email enquiries, visitor management and routine office administration.

Develop, document and maintain consistent administration procedures, templates, registers, filing systems and shared records.

Allocate and monitor administration tasks to ensure requests, correspondence, records and deadlines are actioned accurately and on time.

Oversee and undertake accounts payable and accounts receivable processes, including processing, coding, documentation, follow-up and record keeping.

Maintain financial administration procedures and internal controls, monitor expenditure against approved budgets, and identify emerging variances or outstanding commitments.

Prepare budget tracking information and finance administration reports for the Chief Executive Officer and other authorised personnel.

Maintain accurate invoicing, supplier and purchasing records and ensure invoices and supporting documents are complete, authorised and processed within required timeframes.

Coordinate the day-to-day operation, presentation, security and maintenance of Head Office, including cleaning and facilities requirements.

Maintain facilities, contractor, equipment and vehicle registers, schedules and service records, and follow up maintenance or compliance actions.

Oversee office and general operational purchasing within approved budgets and delegated authority, ensuring value for money and appropriate documentation.

Coordinate suppliers and contractors, monitor agreed work and elevate significant property, safety, cost or service concerns to the Chief Executive Officer.

Support vehicle and property bookings, servicing, registration, insurance records, cleaning and readiness for organisational use.

Ensure administration and office operations comply with organisational policies, work health and safety requirements, privacy obligations and financial delegations.

Identify and report office, facilities, vehicle and administration risks, hazards and incidents, and follow corrective actions through to completion.

Protect confidential employee, member, financial and organisational information and contribute to planning, policy review, audit preparation and continuous improvement activities.

What we're looking for

Demonstrated experience leading and supporting an administration, customer service or office operations team.

Strong organisational capability and the ability to prioritise, allocate and follow up work across competing deadlines.

Demonstrated experience in accounts payable and accounts receivable, with strong attention to accuracy, documentation and financial controls.

Experience monitoring budgets and preparing clear finance or management information is highly desirable.

Strong systems capability, including confidence using Microsoft Office and the ability to learn and improve finance, record-management and organisational systems.

Sound judgement, discretion and a strong understanding of privacy and confidentiality.

Highly developed communication and interpersonal skills, with the ability to work respectfully with people with disability, families, employees, volunteers, suppliers and visitors.

A practical, calm and solutions-focused approach, with a willingness to work hands-on as part of the administration team.

Experience coordinating facilities, vehicles, contractors or purchasing is desirable.

A relevant qualification in business administration, finance, bookkeeping, management or a related field, or equivalent demonstrated experience, is desirable.

Current Tasmanian Registration to Work with Vulnerable People, or willingness and ability to obtain it before commencing employment.

Satisfactory completion of any pre-employment screening required by New Horizons Tasmania.

Ready to make a difference?

If you're an organised, proactive leader with a passion for people and a desire to make a meaningful impact, we'd love to hear from you! and become part of the New Horizons Tasmania team, where your work helps create a more inclusive Tasmania.

Applications close Wednesday 25 November 2026.