Administration Officer - Federal Hospitality

Federal Group; Hobart; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Delicious FREE staff meal per shift

Free secure onsite parking

Free monthly dry cleaning

Hundreds of discounts across brands

Job summary

Federal Hospitality is seeking an Administration Officer to support the General Manager and leadership across the division at Wrest Point, Hobart. You will manage calendars, travel and communications, ensuring executive-level coordination and confidentiality in a multi-site, fast-paced environment.

You will bring advanced MS Office skills, strong written communication, and prudent judgement to handle sensitive information while supporting governance, meetings and internal communications.

Qualifications

• Demonstrated experience providing executive-level administrative or business support to senior leaders in a complex, multi-site or fast-paced environment.
• Advanced proficiency in Microsoft Office and digital collaboration tools.
• High-level written communication skills, including preparation of executive briefings, reports and presentations.
• Sound judgement, discretion and integrity in handling confidential information.

Responsibilities

• Manage the GM’s diary, correspondence, travel and commitments, prioritising access and protecting time for strategic focus.
• Coordinate staff travel including accommodation, flights and transfers with invoicing and coding.
• Act as a first point of contact for the Executive Office and represent the GM professionally with internal and external partners.
• Prepare, review and format executive-level documents, briefing notes, reports and presentations for leadership and Board audiences.
• Coordinate divisional governance rhythms with leadership meetings, papers and tracking actions through to completion.
• Lead divisional events, leadership offsites, training sessions and internal communications, including budget tracking and supplier liaison.
• Provide general administrative support across Federal Hospitality including stationery, invoices, coding, Adobe Sign, room bookings and SharePoint/MS Teams sites.

Skills

Executive support

Diary management

Travel coordination

Discretion

Stakeholder management

Tools

Microsoft Office

Adobe Sign

Job description

About Federal Hospitality

Working in one of Tasmania’s most stunning locations, on the waterfront just outside the Hobart CBD at Wrest Point, you will join our motivated and experienced team as Administration Officer.

Federal Hospitality, a family-owned business with a 50-year legacy, operates iconic Tasmanian properties such as Wrest Point, Country Club, MACq01 Hotel, The Henry Jones Art Hotel, Saffire Freycinet and the Vantage Group Hotels. Recognised as an Employer of Choice, we value creating great workplaces where everyone belongs.

What can you expect from a day in this role?

As Administration Officer, you will provide high-level executive, administrative and coordination support to the General Manager - Federal Hospitality, enabling the effective operation of Federal Hospitality and the efficient functioning of the leadership team across the division.

You’ll act as a trusted point of coordination managing priorities, correspondence, sponsorship and donations, governance rhythms and divisional communications while also providing support across the broader Federal Hospitality leadership team. You’ll be required to act with a high degree of discretion and independent judgement, frequently dealing with confidential, commercially sensitive and executive-level information.

On any given day, this could include the following but not be limited to:

• Managing the GM’s diary, correspondence, travel and commitments, exercising judgement in prioritising access, resolving conflicts and protecting time for strategic focus.
• Managing travel for all staff within Federal Hospitality which includes accommodation, flights, transfers, rental cars etc and all associated invoicing and reconciliation coding.
• Acting as a first point of contact for the Executive Office, triaging enquiries and representing the GM professionally with internal leaders, Board members, owners and external partners.
• Preparing, reviewing and formatting executive-level documents, briefing notes, reports and presentations to a standard suitable for leadership, Executive and Board audiences.
• Coordinate divisional governance rhythms, including leadership meetings and forums – setting agendas, collating papers, recording decisions and tracking actions through to completion.
• Leading the coordination of divisional events, leadership offsites, training sessions and internal communication activities, including budget tracking and supplier liaison.
• Provide general administrative support across Federal Hospitality including stationery supplies, invoices, coding, Adobe sign, room bookings and manage relevant SharePoint and Microsoft Teams sites.

What will you bring to the role?

You’ll love working as an Administrator who likes to learn new processes, improve efficiency and take on new challenges. Your experience in administration, sales, marketing or equivalent will help you succeed.

You’ll also bring with you:

• Demonstrated experience providing executive-level administrative or business support to senior leaders in a complex, multi-site or fast-paced environment. Proven ability to manage competing executive priorities, work to tight deadlines and maintain accuracy under pressure.
• Advanced proficiency in Microsoft Office and digital collaboration tools.
• High-level written communication skills, including the preparation of executive briefings, reports, presentations and internal communications.
• Sound judgement, discretion and demonstrated integrity in handling confidential and commercially sensitive information.

What you can expect from us

This is an excellent opportunity to join Tasmania’s largest private employer, based at Wrest Point. This is a chance for you to advance your skills, work with award-winning brands, join an excellent team and grow your career.

Along with this fantastic role, you will also receive:

• Delicious FREE staff meal available per shift and FREE secure onsite parking at Wrest Point
• FREE monthly dry cleaning.
• Access to hundreds of discounts across many brands, helping you save on everyday expenses, including phone bills, fuel and groceries, fashion, restaurants, and entertainment.
• Supportive work environment with learning and development opportunities.