Administration Officer - Federal Hospitality

Federalhospitalitycareers; Hobart; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Free staff meal

Free onsite parking

Free monthly dry cleaning

Discounts across brands

Learning & development opportunities

Job summary

Federal Hospitality, Tasmania’s largest private employer, is seeking an Administration Officer at Wrest Point to provide high-level executive and administrative support to the General Manager. You will coordinate priorities, travel, sponsorship and governance rhythms, ensuring confidential information is handled with discretion.

You will manage the GM’s diary, arrange staff travel, prepare executive documents, and coordinate divisional events and internal communications.

Qualifications

• Experience providing executive-level administrative support to senior leaders.
• Strong written and verbal communication skills.
• High discretion and ability to handle confidential information.

Responsibilities

• Manage the GM’s diary, correspondence and travel arrangements with sound judgement.
• Coordinate sponsorship, donations, governance rhythms and leadership team communications.
• Act as first point of contact for the Executive Office, triaging inquiries and representing the GM professionally.
• Prepare, review and format executive-level documents, briefing notes, reports and presentations.
• Coordinate divisional governance rhythms, leadership meetings and forums, setting agendas and tracking actions.
• Lead divisional events, leadership offsites, training sessions and internal communications, including budget tracking.
• Provide general administrative support across Federal Hospitality including stationery, invoicing, SharePoint and Teams site management.

Tools

Microsoft Office

Job description

About Federal Hospitality

Working in one of Tasmania’s most stunning locations, on the waterfront just outside the Hobart CBD atWrestPoint, you will join our motivated and experienced team as Administration Officer.

Federal Hospitality, a family-owned business with a 50-year legacy,operatesiconic Tasmanian propertiessuch asWrest Point, Country Club, MACq01Hotel, The Henry Jones Art Hotel, SaffireFreycinetandtheVantage Group Hotels. Recognised as an Employer of Choice, we value creating great workplaces where everyone belongs.

What can you expect from a day in this role?

As Administration Officer, you will provide high-level executive, administrative and coordination support to the General Manager - Federal Hospitality, enabling the effective operation of Federal Hospitality and the efficient functioning of the leadership team across the division.

You’ll act as a trusted point of coordination managing priorities, correspondence, sponsorship and donations, governance rhythms and divisional communications while also providing support across the broader Federal Hospitality leadership team.You’ll be required to act with a high degree of discretion and independent judgement, frequently dealing with confidential, commercially sensitive and executive-level information.

On any given day, this could include the following but not be limited to:

• Managing the GM’s diary, correspondence, travel and commitments, exercising judgement in prioritising access, resolving conflicts and protecting time for strategic focus.

• Managing travel for all staff within Federal Hospitality which includes accommodation, flights, transfers, rental cars etc and all associated invoicing and reconciliation coding.

• Acting as a first point of contact for the Executive Office, triaging enquiries and representing the GM professionally with internal leaders, Board members, owners and external partners.

• Preparing, reviewing and formatting executive-level documents, briefing notes, reports and presentations to a standard suitable for leadership, Executive and Board audiences.

• Coordinate divisional governance rhythms, including leadership meetings and forums – setting agendas, collating papers, recording decisions and tracking actions through to completion.
• Leading the coordination of divisional events, leadership offsites, training sessions and internal communication activities, including budget tracking and supplier liaison.
• Provide general administrative support across Federal Hospitality including stationery supplies, invoices, coding, Adobe sign, room bookings and manage relevant SharePoint and Microsoft Teams sites.

What will you bring to the role?

You’lllove working as an Administrator who likes to learn new processes, improve efficiency and take on new challenges. Your experience in administration, sales,marketingor equivalent will help yousucceed.

You’llalso bring with you:

• Demonstrated experience providing executive-level administrative or business support to senior leaders in a complex, multi-site or fast-paced environment.Proven ability to manage competing executive priorities, work to tight deadlines and maintain accuracy under pressure.
• Advanced proficiency in Microsoft Office and digital collaboration tools.
• High-level written communication skills, including the preparation of executive briefings, reports, presentations and internal communications.
• Sound judgement, discretion and demonstrated integrity in handling confidential and commercially sensitive information.

What you can expect from us

This is an excellent opportunity to join Tasmania’s largest private employer, based atWrestPoint. This is a chance for you to advance your skills, work with award-winning brands, join an excellent team and grow your career.

Along with this fantastic role, you will also receive:

• Delicious FREE staff meal available per shift and FREE secure onsite parking atWrestPoint

• FREE monthly dry cleaning.

• Access to hundreds of discounts across many brands, helping you save on everyday expenses, including phone bills, fuel and groceries, fashion, restaurants, and entertainment.

• Supportive work environment with learning and development opportunities.

If thisisn’tthe right role for you butyou’reinterested in working at one of the Federal Hospitality properties or corporate teams, please check out our other current vacancies on ourcareer'swebsite: www.federalhospitalitycareers.com.au