Administration Officer - Early Learning Services

Careers at Council; Sydney; On-site; AUD 73,000 - 85,000; Part time

Benefits offered by this job

12% superannuation

Flexible leave

Fitness Passport

Sponsored study program

Employee rewards program

Confidential EAP

Long service leave

4 weeks annual leave

MyLeave

Job summary

Georges River Council is hiring an Administration Officer for Early Learning Services. The role supports five centres, coordinating enrolments, finances, and communications while delivering high-quality service to families and the community.

You will work with Centre Coordinators and the Head of Operations, handling invoicing, payments, and record management, and supporting compliance. A WWC Check and Australian/New Zealand citizenship or permanent residency are required.

Qualifications

• Qualifications in business administration, office management, or accounting, or a related discipline.
• Working with Children Check is required.
• Experience providing administrative and customer service support in a busy environment.
• Strong organisational skills and accuracy.
• Experience with invoicing, receipting, reconciliations and payments.

Responsibilities

• Coordinate enrolments, withdrawals and waitlists across five Early Learning Centres.
• Provide exceptional customer service as first point of contact for families and stakeholders.
• Manage administrative and financial processes including invoicing, payments, bond administration and debt management.
• Prepare reports, maintain documentation and support compliance with requirements.
• Process purchase orders and supplier invoices; support centre operations.
• Coordinate communications like newsletters and website updates.

Skills

Customer service

Administration

Accounting basics

MS Office

Record management

Education

Business administration

Office management

Accounting

Job description

Administration Officer - Early Learning Services

Council's Early Learning Services operate across five centres located in Beverly Hills, Carss Park, Penshurst, South Hurstville and Oatley West, supporting approximately 400 children and their families. We are proud that three of our services are rated Exceeding the National Quality Standard, reflecting our commitment to delivering high-quality education and care.

The Role

As the Administration Officer – Early Learning Services, you will provide high-quality administrative, financial and customer service support across Council's five Early Learning Centres. Working closely with Centre Coordinators and the Head of Operations, you will coordinate enrolments, manage key business processes, support financial administration and act as the first point of contact for families and community members. This is a varied and rewarding role that contributes to the smooth operation of services that support children, families and the wider community.

In this role, you will:

• Coordinate enrolments, withdrawals and waitlists, ensuring accurate and up-to-date records across Council's Early Learning Centres.
• Provide exceptional customer service as the primary point of contact for enquiries from families, community members and stakeholders.
• Manage key administrative and financial processes, including invoicing, payments, bond administration, debt management and attendance submissions.
• Prepare reports, maintain documentation and support compliance with legislative, operational and organisational requirements.
• Process purchase orders and invoices and assist with the efficient administration of centre operations.
• Coordinate communications, including newsletters, website updates and the distribution of information to families and staff.
• Support the continuous improvement of Early Learning Services by contributing to administrative processes, policies and procedures and fostering positive relationships with families, colleagues and the wider community.

About You

To be successful in this role, you will bring:

• Qualifications in business administration, office management, accounting or a related discipline, together with a current Working with Children Check.
• Experience providing administrative and customer service support in a busy environment.
• Strong organisational skills, with the ability to manage competing priorities, meet deadlines and maintain accuracy.
• Experience undertaking financial administration, including invoicing, receipting, reconciliations and payment processing.
• Well-developed communication and interpersonal skills, with a commitment to delivering exceptional customer service.
• Strong computer skills, including Microsoft Office applications, databases and electronic record management systems.

What We Offer

• Permanent part-time opportunity – 21 hours per week, 7 hours per day - Monday to Wednesday
• Salary from $72,987.47 to $84,562.01 per annum (full time equivalent), plus 12% superannuation, dependent on skills and experience.
• Council benefits include:
• Generous leave entitlements, including 4 weeks annual leave, 1-week MyLeave (supporting your health and wellbeing), 14 weeks parental leave and long service leave after 5 years.
• Access to Fitness Passport for you and your family
• Award pay increases of 8% over the next two years
• Ongoing learning and development opportunities, including a Sponsored Study Program
• Employee Rewards Program
• Confidential Employee Assistance Program
• A supportive and collaborative team environment

If you're a customer-focused administration professional who enjoys working in a collaborative environment and making a positive impact for children and families, we'd love to hear from you.

If you would like to discuss this opportunity further, please contact Nicole Mogensen, Acting Head of Operations via 02 9330 6***.

Offers of employment at Georges River Council are contingent upon satisfactory results of a thorough background check.

Please note youmust be an Australian or New Zealand citizen,a permanent resident, orhold unlimited working rights in Australia (no visa restrictions)to apply for this position.

Georges River Council is a progressive, people-focused organisation with 600 dedicated staff delivering exceptional services to our diverse and vibrant community. Our vision is to be 'naturally connected to place, community, and Country'. We are committed to creating accessible green, and liveable spaces, nurturing creativity, protecting the natural environment, and building a thriving local economy.

We foster our values of Accountability, Professionalism, Unity and Honesty and take pride in promoting the image of Council in the community.

We are committed to building a workplace culture that values diversity and inclusion, and welcome applications from Aboriginal and Torres Strait Islander people, workers of all ages, people with disabilities, people who identify as LGBTQIA+ and those from culturally and linguistically diverse backgrounds.

At Georges River Council we are committed to putting children first and championing child safety within our community. We actively advocate for the rights of children and young people and will uphold our commitment as a child safe organisation.