Administration Officer | Allied Health Specialised Services

BlueCare; Morayfield; On-site; AUD 39,000 - 52,000; Full time

Benefits offered by this job

Salary packaging

Employee discounts

Parental leave

Diversity and inclusive leave

Career development opportunities

Job summary

BlueCare is seeking an Administration Officer in Morayfield to support Allied Health services with efficient administrative and logistic duties. You will be the initial contact for clients and staff, manage referrals, scheduling and documentation, and coordinate meetings and travel.

Proficiency in MS Office and database systems is required. Experience in healthcare administration is desirable, with strong time management and a proactive, can-do attitude to ensure smooth operations and

Qualifications

• Effective verbal and written communication skills.
• Great time-management skills and the ability to prioritise your workload.
• Previous experience in rostering/scheduling is desirable.
• Good knowledge and experience with MS Office and Database applications.

Responsibilities

• Supporting and coordinating different teams within Allied Health
• Be the first point of contact for internal and external customers - via phone, email and in person
• Manage the intake of referrals and scheduling support for Allied Health team members
• Manage requests, concerns and inquiries
• Creation of correspondence and documentation as requested
• Efficiently organise appointments, diaries, travel and meeting/workshop preparatory arrangements
• Monitor, order and distribute office supplies and arrange for maintenance/repair of office equipment
• Ensure the integrity and accuracy of information in financial, human resource and other Blue Care systems and databases
• Assist senior staff with special projects as required

Skills

Communication skills

Time management

Prioritisation

Customer service

Tools

Microsoft Office Suite

Database applications

Job description

Administration Officer | BlueCare | Allied Health

Location: Morayfield

Remuneration: $33.22 p/hr + Super + Not for Profit Salary Packaging (Increases your take home pay) + Allowances + Employee discounts

Your part in our Blue Care team

The Administration Officer supports the day-to-day delivery of Blue Care Specialised Allied Health services. The role provides professional and efficient administrative and logistic support to enable the provision of high-quality client centred Allied Health care.

Key responsibilities include but are limited to:

• Supporting and coordinating different teams within Allied Health
• Be the first point of contact for internal and external customers - via phone, email and in person
• Manage the intake of referrals and scheduling support for Allied Health team members
• Manage requests, concerns and inquiries
• Creation of correspondence and documentation as requested
• Efficiently organise appointments, diaries, travel and meeting/workshop preparatory arrangements.
• Monitor, order and distribute office supplies and arrange for the maintenance/repair of office equipment
• Ensure the integrity and accuracy of information in financial, human resource and other Blue Care systems and databases
• Use mainstream software including the Microsoft Office Suite and database applications (Intermediate – Advanced skills required)
• Assist senior staff with special projects as required

What makes a difference for us?

As a Specialised Services Administration Officer, a key support role to the delivery of our Allied Health services, you'll play a pivotal role in ensuring business operations are run efficiently, and our clients and staff receive an exceptional experience.

You will have effective verbal and written communication skills

Previous experience in rostering/scheduling (desirable)

Great time-management skills and an ability to prioritise your workload

Good knowledge and experience with MS Office and Database applications

Confidence with smart phone and digital devices or willingness to learn

Excellent time management skills and ability to prioritise workloads with a can-do attitude

A minimum of 6-12 months administration or healthcare administration experience (desirable)

Employee Benefits:

• Save tax and increase your take home pay by salary packaging your everyday living expenses and bills (up to $15,900) and meal entertainment (up to $2,650) per annum
• A recognition and rewards platform, providing employee discounts at hundreds of retailers, including everyday expenses, holidays, health insurance, annual awards celebration, wellbeing and employee assistance programs
• 12 weeks paid parental leave and 2 weeks paid partner leave, available after 6 months service, in addition to the government scheme
• Diversity and inclusive leave, offering paid gender affirmation leave and cultural leave options (paid and unpaid) for those who may celebrate Lunar New Year, Diwali, Ramadan, NAIDOC weeks and other significant cultural events
• Career development opportunities with one of the most trusted community and residential care providers in Australia to challenge yourself, grow and make a meaningful difference

BlueCare is proudly part of the UnitingCare Family, we'd love you to be too

Joining the state's largest network of aged care workers with its over 8,000 strong, bright team in blue, you'll also be welcomed as part of the UnitingCare family. With more than 16,500 staff and 9,000 volunteers across our brands of BlueCare, Lifeline, ARRCS, The Wesley Hospital, Buderim Private Hospital, St Stephen's Hospital, and St Andrew's War Memorial Hospital, you are part of something bigger. Our team are compassionate, inclusive and committed to the work we do, helping people live life in all its fullness.

Child safe, Child friendly

UnitingCare is committed to being a Child Safe, Child Friendly organisation and will:

• Provide welcoming, safe & nurturing services for children
• Implement measures to prevent child abuse and neglect within our services
• Appropriately and immediately address child abuse and neglect if it does occur
• Abide by the Child Safe Standards and adhere to the Reportable Conduct Scheme

Diversity & Inclusion

Our approach is simple –everybody is welcome here. At UnitingCare, diversity is at the core of our who we are, our mission and our values. We are committed to providing equal opportunities to all employees no matter their sex, race, culture, sexual orientation, disability or gender identity. Demonstrating our commitment to reconciliation and building long-term employment opportunities for First Nations peoples, UnitingCare strongly encourages Aboriginal and Torres Strait Islander applicants for this position. For additional support and to meet our RAP Team, email **************@ucareqld.com.au

We work hard to make our services welcoming and safe for every person. We are united in keeping children, young people and the elderly safe from harm, within our services, workplaces and the communities we support. We are committed to speaking up loudly for their safety.

Commitment to Safeguarding

We are committed in creating services and workplaces that are welcoming and safe for every person. We work together to protect children, young people, adults and the elderly from harm within our services and the communities we support. We speak up for their safety to ensure their voices are heard. Our recruitment and workplace practices reflect our dedication in preventing abuse, harm and exploitation across UnitingCare.