Administration Officer - 12-month contract

Cleanaway; Brisbane; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Paid parental leave

Annual employee share plan

Novated leasing

Vaccinations (flu shots)

Employee Assistance Program (EAP)

Discounts on private health insurance

Company discounts

Job summary

Cleanaway, Australia’s leader in sustainable waste management, is seeking an enthusiastic Administration Officer to join the Northgate team in Queensland. You will provide essential administrative support, handling invoices, supplier enquiries and requisitions to keep operations running smoothly.

You will liaise between finance and operations, review invoices, and support month-end processes. The role requires initiative, strong communication, and proficiency in JDE, Coupa, and Microsoft Office,

Qualifications

• Previous administration experience, ideally with purchasing focus.
• Strong relationship-building with suppliers and internal teams.
• Excellent written and verbal communication skills.
• Ability to stay organized, proactive and solutions-oriented.

Responsibilities

• Prepare and reconcile invoices.
• Respond promptly to internal and external supplier enquiries via email.
• Action email requisitions for services, consumables, disposals and transport.
• Act as a key liaison between our finance and operations teams.
• Review and action supplier invoices.
• Ensure month-end processes are performed.

Skills

Invoice processing

Supplier management

Written & verbal communication

Time management

Autonomy in work

Tools

JDE

Coupa

Microsoft Office (Excel)

Job description

Join Australia’s leader in sustainable, total waste management solutions.

About Us

Joinus at Cleanaway and contribute to making a sustainable future possible, together.We transform waste into resources and renewable energy. When you start to think of waste as a resource, it opens a world of possibilities.

As a high growth, ASX listed organisation with over 10,000 employees, our goal is to be recognised by our customers as the most innovative and sustainable waste management company with industry leading HSE performance. We are Australia’s largest company in this sector, providing essential services to millions of customers and communities nationally.

The Opportunity

We’re looking for an enthusiastic Administration Officer to join our Northgate team and play a key role in delivering exceptional service to our internal and external customers.

If you’re someone who thrives on variety, values teamwork, and enjoys keeping operations running smoothly, this could be the perfect opportunity for you!

In this fast-paced role, you’ll provide vital administrative support to ensure our team meets its goals and KPIs. Your day will be diverse and rewarding as you:

• Prepare and reconcile invoices
• Respond promptly to internal and external supplier enquiries via email
• Action email requisitions for services, consumables, disposals and transport
• Act as a key liaison between our finance and operations teams
• Review and action supplier invoices
• Ensure month-end processes are performed

About you

You’re someone who enjoys problem‑solving, staying organised, and building positive relationships. You bring a professional and friendly approach to everything you do, and you take pride in delivering high-quality work. You will also have:

• Previous experience in an administration role, ideally with a purchasing focus
• Strong relationship-building skills with suppliers and internal teams
• Excellent written and verbal communication skills
• The ability to stay calm, positive, and solutions‑focused under pressure
• Exceptional attention to detail and strong time‑management skills
• The ability to work autonomously in a dynamic, fast‑paced environment
• Solid proficiency across JDE, Coupa, Microsoft Office, particularly Excel
• Attractive salary package
• Paid parental leave
• Great company benefits:Annual employee share plan offer, novated leasing, optional flu vaccinations, EAP access, discounts on private health insurance, company discounts + much more!

Our Process

Our recruitment process involves a number of checks including, but not limited to, criminal history, medicals, drug & alcohol testing, as well as verification of qualifications, licences and right-to-work status.

All internal applicants will receive a notification within 2 weeks of the closing date of this advertisement.

We are dedicated to improving employment outcomes and encourage applications from Aboriginal and Torres Strait Islander peoples. We also welcome candidates of all ages, abilities, gender identities, experiences (including veterans), and cultural backgrounds.

Applications close: 25 Oct 2026 E. Australia Standard Time