Administration Officer (0.8 FTE – Ongoing)

Victorian Catholic Education Authority Limited; Victoria; On-site; AUD 42,000 - 56,000; Part time

Job summary

Holy Spirit School is seeking a friendly Administration Officer to join our team on a 0.8 FTE ongoing basis. The role supports daily school administration, finances, payroll and records with confidentiality and accuracy.

You will work closely with staff, students and families, ensuring efficient processes, accuracy and positive relationships across the school community. This part-time role prioritises child safety and compliance with MACS policies.

Qualifications

• Strong organisational and administrative skills with attention to detail.
• Excellent communication and interpersonal skills with students, families and staff.
• Experience managing school records, finance, payroll and administrative processes.
• Ability to work collaboratively, show initiative and manage priorities.
• Commitment to child safety and MACS and Holy Spirit School policies.

Responsibilities

• Experience with school administration systems, including eSIS, ICON and Compass.
• Support payroll and finance processing and records management.

Skills

Administrative Skills

Communication & Relationships

Finance & Records

Teamwork & Initiative

Child Safety

Tools

eSIS

ICON

Compass

Job description

Administration Officer (0.8 FTE – Ongoing)

Administration Officer (0.8 FTE – Ongoing)

Holy Spirit School

Type Ongoing

Role Education Support Employee

Hours Part-time

Closes 05-10-2026

About the role

We are seeking a friendly, organised and reliable School Administration Officer to join our team at Holy Spirit Primary School in 2027.

• Administrative Skills: Strong organisational and administrative skills, with attention to detail and accuracy.
• Communication & Relationships: Excellent communication and interpersonal skills, with the ability to build positive relationships with students, families and staff.
• Finance & Records: Ability to manage school records, finance, payroll and administrative processes with confidentiality and accuracy.
• Teamwork & Initiative: Ability to work collaboratively, demonstrate initiative and manage competing priorities.
• Child Safety: Commitment to child safety, wellbeing and the policies and procedures of MACS and Holy Spirit Primary School.

Experience with school administration systems, including eSIS, ICON and Compass, would be advantageous.

5th October 2026

Attachments

Pre-Employment Disclosure Questions.doc https://admin.cecv.catholic.edu.au/CEOPositionsVacant/attachments/156163_186228.doc

Code-of-Conduct-for-MACS-Staff.pdf https://admin.cecv.catholic.edu.au/CEOPositionsVacant/attachments/156163_186229.pdf

Child-Safety-Code-of-Conduct.pdf https://admin.cecv.catholic.edu.au/CEOPositionsVacant/attachments/156163_186230.pdf

School Admin Officer Role Description 2027.pdf https://admin.cecv.catholic.edu.au/CEOPositionsVacant/attachments/156163_186232.pdf