Administration Officer (Administration)

Catholic Education Western Australia; City Of Kalamunda; On-site; AUD 60,000 - 75,000; Full time

Job summary

Matthew Gibney Catholic Primary School in High Wycombe is seeking a dedicated Administration Officer to be the first point of contact for our school community. This full-time role, 44 weeks per year, requires warmth, professionalism and strong organisational skills to support students, families and staff.

You will work with a small administrative team, ensuring smooth front-office operations and a welcoming environment that reflects our Catholic ethos and values.

Qualifications

• Integrity and absolute confidentiality on key issues.
• Excellent written and verbal communication skills.
• Flexible and able to adapt to change in a small team.
• Strong time management and priority setting.
• Self-motivated, able to work independently or with a team.
• ICT skills including MS Office 365.

Responsibilities

• Be the first point of contact for families, students and visitors including future enrolments.
• Provide administrative support to ensure smooth daily operations.
• Build positive relationships with families to foster trust and belonging.
• Uphold high standards of professionalism and confidentiality.
• Be adaptable and proactive in managing the fast-paced environment of a school office.

Skills

Interpersonal skills

Time management

Communication skills

Confidentiality

Team collaboration

Education

First Aid qualification

Tools

Microsoft Office 365 Suite

AoS

SEQTA

Job description

Position Details
Join our welcoming and vibrant school community!

Position Details
Join our welcoming and vibrant school community!
Matthew Gibney Catholic Primary School is seeking a passionate and dedicated Administration Officer to be the first point of contact for our school. This vital role requires someone who is warm, professional, and highly organised, ensuring that students, families, and staff feel supported and valued. This is a full time position working 44 weeks per year.
As a key member of our small administrative team, you will need to be flexible and responsive to the dynamic nature of a busy school front office.
Matthew Gibney Catholic Primary School is a vibrant Catholic primary school located in High Wycombe. Inspired by the values of Joy, Growth and Service, we prioritise every child’s well-being, creating a safe and supportive environment where all feel respected and valued.
Our dedicated staff are passionate about fostering an inclusive, nurturing environment where every student feels a true sense of belonging.

The Successful Applicant Will

• Be the first point of contact for families, students, and visitors including future enrolments.
• Provide administrative support to ensure smooth daily operations.
• Build positive relationships with families to foster trust and belonging.
• Uphold high standards of professionalism and confidentiality.
• Be adaptable and proactive in managing the fast-paced environment of a school office.

What We Value

• A welcoming and supportive approach to students, families, and staff.
• Strong organisational and communication skills.
• Commitment to the Catholic ethos and values of Matthew Gibney Catholic Primary School.
• Ability to work collaboratively as part of a small, dedicated team.

Selection Criteria

Matthew Gibney Catholic Primary School is looking for someone who can demonstrate:

• Integrity, loyalty, and the ability to maintain absolute confidentiality on key issues.
• Outstanding interpersonal skills and a welcoming manner.
• Flexibility and ability to respond to change while working collaboratively as part of a team.
• Excellent time management skills with the ability to prioritise tasks effectively.
• Strong communication skills—both written and oral.
• Self-motivation and the ability to work independently as well as in a team environment.
• High-level computing skills and familiarity with the Microsoft Office 365 Suite
• Current First Aid qualification (or prepared to complete training).

Desirable

• Web site management (or willing to learn)
• Familiarity with school operating systems AoS, SEQTA (or willing to learn)

Qualifications Required

A current National Police History Check as issued by the Edcuation Department of WA

• A current Working with Children Check.
• Be willing to work towards or maintain Accreditation to Work in a Catholic School.

Applicants Must Submit

• A covering letter (no more than two pages) outlining reasons for applying, experience and addressing the selection criteria.
• A full Curriculum Vitae, including the names and contact details of three referees; preference for one to be your current or recent employer.

Timeline And Additional Information

Applications close: 4:00 pm on Friday, 16th October 2026

We look forward to receiving your application and welcoming a new member to our Matthew Gibney community.