Administration Officer

Hoban Recruitment; Windsor; Hybrid; AUD 44,000 - 63,000; Full time

Benefits offered by this job

Competitive pay

12% superannuation

ASAP start

Full-time 37.5h

Federal government environment

Training program

Hybrid work

Career development

Job summary

HOBAN Recruitment is seeking motivated APS3 Participant Support Officer professionals for a large Federal Government organisation. The role covers customer service, frontline office support and stakeholder communications, with hybrid work options after initial training. 37.5 hours per week, Monday to Friday, ASAP start through December 31, 2027.

Competitive hourly rate and 12% superannuation are provided. The position entails handling enquiries, triaging complex issues, maintaining records, and

Qualifications

• Previous experience in customer service, service delivery or the disability sector.
• Strong written and verbal communication skills.
• Empathy and professionalism when handling sensitive conversations.
• Ability to manage multiple priorities with accuracy.
• Willingness to undertake a National Criminal History Check.

Responsibilities

• Delivering exceptional customer service and resolving enquiries.
• Providing frontline support in a busy office environment.
• Managing participant and stakeholder enquiries via phone, email and in person.
• Triaging and escalating complex matters to appropriate teams.
• Maintaining accurate records and managing shared inboxes.
• Making outbound calls to participants and stakeholders as required.
• Supporting administrative, project and operational activities.
• Conducting research and assisting with issue resolution.
• Working collaboratively within a team to achieve service delivery outcomes.
• Contributing to continuous improvement and participant experience.

Skills

Customer service

Service delivery

Disability sector

Written communication

Verbal communication

Interpersonal skills

Problem-solving

Organisational skills

Detail orientation

Teamwork

Flexibility

Australian Citizenship

Job description

HOBAN Recruitment is seeking motivated and customer‑focused professionals for multiple APS3 Participant Support Officer opportunities within a large Federal Government organisation. This rewarding frontline role provides essential support to participants, customers and stakeholders, helping deliver positive outcomes through high-quality customer service and administrative support.
Multiple Locations | Bega, Coffs Harbour, Katoomba, Windsor, Parramatta, Penrith, Tamworth, Tweed Heads & Wollongong
If you have a background in customer service, service delivery or the disability sector and are passionate about helping others, this could be the perfect opportunity to make a meaningful impact.

About the Role

As an APS3 Participant Support Officer, you will be the first point of contact for participants and stakeholders, providing professional support through face‑to‑face, phone and email interactions.

Key responsibilities include:

• Delivering exceptional customer service and resolving enquiries
• Providing frontline support in a busy office environment
• Managing participant and stakeholder enquiries via phone, email and in person
• Triaging and escalating complex matters to appropriate teams
• Maintaining accurate records and managing shared inboxes
• Making outbound calls to participants and stakeholders as required
• Supporting administrative, project and operational activities
• Conducting research and assisting with issue resolution
• Working collaboratively within a team to achieve service delivery outcomes
• Contributing to continuous improvement initiatives and positive participant experiences
• Competitive pay rate of $38.89 per hour, including casual loading, providing you with financial stability and recognition for your expertise.
• 12% superannuation to secure your future and support your retirement planning.
• ASAP start date to 31 December 2027 subject to client requirements, allowing you to embark on this exciting opportunity without delay.
• Full‑time position, offering 37.5 hours per week, Monday to Friday, enabling a healthy work‑life balance and time.
• Opportunity to work within a Federal Government environment
• Comprehensive training and onboarding program
• Collaborative and inclusive team culture
• Potential hybrid work arrangements following successful completion of initial training requirements

Benefits

• Competitive pay rate of $38.89 per hour, including casual loading, providing you with financial stability and recognition for your expertise.
• 12% superannuation to secure your future and support your retirement planning.
• ASAP start date to 31 December 2027 subject to client requirements, allowing you to embark on this exciting opportunity without delay.
• Full‑time position, offering 37.5 hours per week, Monday to Friday, enabling a healthy work‑life balance and time.
• Opportunity to work within a Federal Government environment
• Comprehensive training and onboarding program
• Collaborative and inclusive team culture
• Career development and valuable government experience
• Potential hybrid work arrangements following successful completion of initial training requirements

About You

To be successful in this role, you will demonstrate:

• Previous experience in customer service, service delivery or the disability sector
• Strong written and verbal communication skills
• Excellent interpersonal skills and the ability to build rapport with diverse stakeholders
• Empathy and professionalism when managing sensitive or challenging conversations
• Sound problem‑solving and decision‑making abilities
• Strong organisational skills with the ability to manage multiple priorities
• High attention to detail and accuracy
• Ability to work effectively within a team environment
• Flexibility and resilience in a changing and fast‑paced workplace
• A positive attitude and commitment to delivering outstanding customer outcomes
• Willingness to undertake a National Criminal History Check

Please note you do need to be an AUSTRALIAN CITIZEN for this Federal Government role.

Positions close for submissions on THURSDAY 1st OCTOBER COB.

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at ***********@hoban.com.auor visit www.hoban.com.au/adjustments for additional contact details.