Administration Officer

Cleanaway; Windsor; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Annual employee share plan

Novated leasing

Flu vaccinations (optional)

EAP access

Private health insurance discounts

Company discounts

Job summary

Cleanaway Waste Management is seeking an enthusiastic Administration Officer to join our South Windsor team in New South Wales. You will deliver essential administrative support and help manage purchasing tasks to keep operations running smoothly.

In this fast-paced role, you’ll handle invoicing, supplier inquiries, purchase orders, month-end processes, and liaison between finance and operations. You bring strong communication, attention to detail, and the ability to work autonomously.

Qualifications

• Previous experience in an administration role, ideally with a purchasing focus.
• Strong relationship-building skills with suppliers and internal teams.
• Excellent written and verbal communication skills.
• The ability to stay calm, positive, and solutions‑focused under pressure.
• Exceptional attention to detail and strong time‑management skills.
• The ability to work autonomously in a dynamic, fast‑paced environment.
• Solid proficiency across JDE, Coupa, Microsoft Office, particularly Excel.

Responsibilities

• Prepare invoices and reconcile at end of month
• Respond promptly to internal and external supplier enquiries via email
• Action email requisitions for services, consumables, disposals and transport
• Act as a key liaison between our finance and operations teams
• Manage recurring purchase orders for multiple locations
• Review and action supplier invoices
• Ensure month-end processes are performed

Skills

Relationship-building

Written & verbal communication

Time management

Autonomy

Problem solving

Tools

JDE

Coupa

Microsoft Office

Excel

Job description

Cleanaway Waste Management transforms waste into resources and renewable energy. When you start to think of waste as a resource, it opens a world of possibilities.

Join us and contribute to making a sustainable future possible, together!

The Opportunity

We’re looking for an enthusiastic Administration Officer to join our South Windsor team and play a key role in helping us deliver exceptional service to our internal and external customers.

If you’re someone who thrives on variety, values teamwork, and enjoys keeping operations running smoothly, this could be the perfect opportunity for you!

In this fast-paced role, you’ll provide vital administrative support to ensure our team meets its goals and KPIs. Your day will be diverse and rewarding as you:

• Prepare invoices and reconcile at end of month
• Respond promptly to internal and external supplier enquiries via email
• Action email requisitions for services, consumables, disposals and transport
• Act as a key liaison between our finance and operations teams
• Manage recurring purchase orders for multiple locations
• Review and action supplier invoices
• Ensure month-end processes are performed

About You

You’re someone who enjoys problem‑solving, staying organised, and building positive relationships. You bring a professional and friendly approach to everything you do, and you take pride in delivering high-quality work. You will also have:

• Previous experience in an administration role, ideally with a purchasing focus
• Strong relationship-building skills with suppliers and internal teams
• Excellent written and verbal communication skills
• The ability to stay calm, positive, and solutions‑focused under pressure
• Exceptional attention to detail and strong time‑management skills
• The ability to work autonomously in a dynamic, fast‑paced environment
• Solid proficiency across JDE, Coupa, Microsoft Office, particularly Excel

We are Australia’s largest company in this sector, providing essential services to millions of customers and communities nationally.

As a national, high growth, ASX-listed organisation with more than 10,000 employees, our goal is to be recognised by our customers as the most innovative and sustainable waste management company. We are committed to achieving this while delivering industry‑leading health, safety and environmental (HSE) performance.

• Attractive salary package
• Paid parental leave
• Great company benefits: Annual employee share plan offer, novated leasing, optional flu vaccinations, EAP access, discounts on private health insurance, company discounts + much more!

Our Process

We are dedicated to improving employment outcomes and encourage applications from Aboriginal and Torres Strait Islander peoples. We also welcome candidates of all ages, abilities, gender identities, experiences (including veterans), and cultural backgrounds.

Our recruitment process involves a number of checks including, but not limited to, criminal history, medicals, drug & alcohol testing, as well as verification of qualifications, licences and right-to-work status.

If you require any adjustments during the recruitment process, please contact us by emailing *********@cleanaway.com.au.

Join us on our exciting journey towards a sustainable future.