Administration Officer

Child and Adolescent Health Service; Western Australia; On-site; AUD 65,000 - 85,000; Full time

Job summary

Child and Adolescent Health Service seeks an Administration Officer to provide high-level, confidential administrative and secretarial support to the Centre’s directors and the wider Rare Care team. You will thrive in a fast-paced environment, demonstrating attention to detail and the ability to prioritise tasks with minimal supervision.

The role involves liaison with multidisciplinary teams, coordination of meetings (national and international), and handling documentation for recruitment and

Qualifications

• Strong interpersonal, verbal and written communication within multidisciplinary teams.
• Ability to work with minimal supervision in a fast-paced environment.
• Computer literacy with databases, data extraction and reporting for statistics.
• Experience performing administrative duties at a comparable level of responsibility.
• Experience coordinating national and international meetings with external stakeholders.

Responsibilities

• Provide high-level confidential admin and secretarial support to Centre directors.
• Support the wider team with administrative tasks in a fast-paced setting.
• Prioritise and manage multiple tasks with minimal supervision.
• Coordinate and support meetings with national and international stakeholders.

Skills

Interpersonal skills

Verbal communication

Written communication

Initiative

Team coordination

Tools

Databases

Spreadsheet software

Word processing

Report generation

Job description

Vacancy Reference No. 756000

This is a Fixed Term – Full Time and a Fixed Term – Part Time appointment for 1.5 FTE until 30/06/2027, with the possibility of extension and/or permanency.

Position Profile

Rare Care provides an outpatient cross-sector (multi-agency) care coordination service for children and their families with rare and undiagnosed disease (RUD). The Administration Officer provides a high level, comprehensive and confidential administrative and secretarial service to the Centre’s directors and supports the wider team. The successful applicant will be comfortable in a fast-paced environment, have high attention to detail and be able to prioritise tasks with minimal supervision.

Please note: Reporting lines for this position are subject to change.

Requirements

Your ability to meet the work-related requirements will be assessed throughout the recruitment process. For your written application please provide the following:

• A statement addressing the following selection criteria ONLY in no more than 2-3 pages
• Well-developed interpersonal, verbal and written communication skills with strengths in liaising effectively within a multidisciplinary team.
• Demonstrated initiative and flexibility to undertake duties without direct supervision both dependently and effectively as a member of a team, within a multidisciplinary team environment.
• Computer literacy with relevant experience in data bases, data extraction and generation of reports for statistical analysis, spreadsheet software and word processing.
• A statement addressing the following *suitability criteria;
• Demonstrated experience performing administrative duties at a comparable level of responsibility in a fast paced environment.
• Demonstrated experience working with complex stakeholders across organisations external to WA Health, including coordination of national and international meetings.
• A current resume which summarises your experience and how you meet the position requirements.
• The name, email and contact details of two referees who can be contacted to provide an employment reference (we will contact you and seek your confirmation prior to contacting your listed referees).
• Suitability Criteria: Suitability recognises that there is a range of factors - along with having the skills, knowledge and abilities - that constitute merit. These factors included a person's eligibility, ability to demonstrate the right behaviours, ethical alignment and cultural fit. In addition to the Essential Criteria and Desirable Criteria outlined in the attached Job Description Form, these requirements will also be considered to determine your suitability for the role.

These documents should be complete and ready to attach prior to applying online. Please ensure you allow sufficient time to complete the online application process as you will be required to answer various questions and attach your documentation.

Selection Criteria

Please see the attached Job Description Form (available online at www.jobs.health.wa.gov.au).

For Further Job Related Information

We encourage you to contact Kaila Stevens on [phone].

Eligibility to Apply

To be eligible for appointment, applicants must have valid Australian work rights. This includes visa holders. Permanent appointments may be made to individuals who hold citizenship, permanent residency, or visas that enable ongoing employment in Australia.

Other Conditions

WA Health engages staff in positions of trust and responsibility. WA Health policies require applicants to undertake a criminal records screening and integrity checking as part of the appointment process. As well as undertaking a criminal record screening and integrity checking, you may also be required to undertake a working with children check (if required for the role) and a pre-employment health assessment. We may ask referees to comment on your integrity and past demonstration of ethical behaviour. Please note that adverse information does not necessarily disqualify an applicant but will be considered as part of the appointment process.

WA Health is committed to eliminating all forms of discrimination in the provision of our service. We embrace diversity and strongly encourage applications from people from culturally diverse backgrounds and people with disabilities.

In addition, we are committed to growing our Aboriginal workforce as part of WA Health Aboriginal Workforce Policy. As a measure to achieve equality, Section 51 of the Equal Opportunity Act 1984 applies to this position and Aboriginal and Torres Strait Islander peoples are encouraged to apply.

Whilst this selection process will initially be used to fill the above vacancy, applicants found suitable for this position may be considered for other ‘similar’ vacancies within CAHS and/or the wider WA public sector. In addition to this, should the successful applicant decline or vacate the advertised vacancy, then the next most suitable applicant may also be selected from this process. Both of these options remain valid for a period of twelve (12) months from when the authorised delegate endorses the recruitment decision.

About CAHS

The Child and Adolescent Health Service (CAHS) is proud to be the leading service provider for paediatric healthcare in Western Australia, as the State’s only dedicated health service for infants, children, and young people. CAHS comprises three service areas: Perth Children’s Hospital (PCH) and Neonatology, Community Health, and Child and Adolescent Mental Health Services (CAMHS).

With over 7000 employees, our services are delivered at PCH and King Edward Memorial Hospitals (KEMH), as well as across a network of more than 160 community clinics across the Perth metropolitan area.

For further information about the benefits of working for CAHS, please clickhereand for further information regarding CAHS’ services, please clickhere

CAHS values

To achieve our vision of healthy kids, healthy communities, CAHS is committed to providing a workplace culture that is driven and shaped by our values of Compassion, Collaboration, Equity, Respect, Excellence and Accountability. During the selection process you may be assessed on your ability to fulfil the responsibilities of this position in accordance with the values. If you have any questions regarding this, please contact the person named in this advert.

Support for your interview process

CAHS is committed to ensuring that our interview process meets the access needs of all applicants. If you require any reasonable adjustments to accommodate a disability, enhance access, or support your inclusion and success during the interview, please contact the CAHS Talent Acquisition Team prior to your interview.

You can reach the team via [e-mail] or by calling 08 6456 0321. All enquiries will be treated confidentially.