Administration Officer

Aegis Aged Care Group; Western Australia; Presencial; AUD 55.000 - 75.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive rates of pay

Ongoing training and development

Career progression within a growing 1

Descripción de la vacante

Aegis Karalee is seeking enthusiastic Administration Officers to join our team in Western Australia. The ideal candidates will be confident in scheduling and have knowledge of admissions, payroll and reception.

As part of Aegis, you will benefit from competitive rates of pay, ongoing training and development, and clear career progression within a growing organisation.

Formación

• Extensive knowledge of rostering practices and systems with strong problem-solving skills.
• Payroll experience preferred but not essential.
• Experience in front-facing administration or reception in a fast-paced environment.
• Passion for delivering exceptional customer service and building positive relationships.
• High levels of accuracy and data entry skills.
• Intermediate computer skills, including the Microsoft Office suite.

Responsabilidades

• Provide a professional and friendly reception to residents, families, visitors and staff.
• Create and maintain fortnightly rosters for staff, manage master rosters and daily allocation sheets.
• Manage staff leave requirements including sick, parental leave, and shift changes for TCP staff.
• Undertake essential administrative functions such as rostering, payroll preparation, compliance and staff engagement.
• Perform general administrative duties including filing, archiving, onboarding and offboarding.
• Coordinate agency staff requirements and student placement schedules.
• Assist the Facility Manager and senior staff with tasks as required.

Conocimientos

Roster management

Payroll experience

Reception/administration

Customer service

Data entry

MS Office

Aged care experience

Herramientas

Microsoft Office Suite

Descripción del empleo

We are seeking enthusiastic and positive Administration Officers to join our team at Aegis Karalee. The ideal candidates will be confident in scheduling and have a good knowledge of admissions, payroll, and reception.

While working at Aegis, you will enjoy:

• Competitive rates of pay.
• Ongoing training and development opportunities.
• Career progression within a growing organisation.

Requirements of the Role

• Extensive knowledge of rostering practices and systems, with strong problem-solving skills.
• Payroll experience preferred but not essential.
• Experience in a front-facing administration or reception role within a fast-paced environment.
• Passion for delivering exceptional customer service and building positive relationships.
• High levels of accuracy and data entry skills.
• Intermediate computer skills, including the Microsoft Office suite.
• Aged Care experience desirable but not essential.

As an integral part of the team, you will:

• Provide a professional and friendly reception to our residents, families, visitors, and staff.
• Create and maintain fortnightly rosters for staff, managing master rosters, daily allocation sheets, offering shifts, and covering sick calls while ensuring all service delivery requirements are met.
• Manage staff leave requirements, including sick leave, parental leave, shift swaps and permanent shift changes for TCP staff.
• Undertake essential administrative functions such as rostering, payroll preparation, compliance, and staff engagement.
• Perform general administrative duties including filing, archiving, staff onboarding and offboarding, and other duties as directed by the Facility Manager.
• Manage agency staff requirements.
• Coordinate student placement schedules across the facility.
• Assist the Facility Manager and other senior staff with tasks as required.

Full-Time Role (Monday to Friday)

About Aegis

The Aegis Aged Care Group has been providing quality care services to West Australians for over 40 years. We are committed to excellence through imagination and innovation, providing a quality life for those who live in one of our 29 Care Facilities in WA. Aegis is the State's largest Residential Aged Care Provider, employing over 5,000 staff.

Our culture of coaching and continuous improvement means you will not only work in a challenging and rewarding environment but also within a company that supports the growth and development of all employees.

About the Facility

Overlooking picturesque Smythe Lake, Aegis Karalee includes a host of amenities including lounge areas where residents and guests can mingle in a relaxed and social atmosphere.

The word Karalee is an Aboriginal word meaning "waterhole near grass" which was sourced from the National Library of Australia. The highest standard of care, therapy and allied health services are provided, with particular attention to the individual needs of the resident and their family.

The wings all have dining areas and access to well-maintained gardens and patio areas which gives a homely feel.

27 October 2026 Redcliffe Western Australia, Australia