Administration Officer

MercyCare; Town of Cambridge; On-site; AUD 60,000 - 75,000; Full time

Job summary

MercyCare is seeking an organised facilities administrator to provide essential coordination and clerical support for property operations. You will help maintain asset registers, handle work orders, invoices and requisitions, and assist with budgets and contractor contracts.

Working with the Facilities Manager and Service Managers, you’ll build strong relationships, monitor performance, and identify cost-saving process improvements to ensure timely service delivery.

Qualifications

• Strong Microsoft Word and Excel skills.
• Prior experience using maintenance software systems or willingness to learn.
• Driver's Licence.
• National Police Clearance obtained within the last six months.

Responsibilities

• Coordinate administrative support for property operations.
• Maintain asset registers and manage work orders.
• Process invoices and purchase requisitions.
• Track budgets and maintain contractor contracts/agreements.
• Monitor contractor performance and seek process improvements.

Skills

Microsoft Word

Microsoft Excel

Driver's Licence

Police clearance

Tools

Maintenance software

Job description

When you join MercyCare, you become part of something bigger than a job. You join a community of people who show up for Western Australians at the moments that matter most - from early learning and disability support, to family, community and aged care services. We live by our values of respect, integrity, compassion, justice, excellence and courage, and we are committed to safeguarding and protecting children, young people and vulnerable people in our community.

About the role

You’ll provide essential coordination and administrative support to keep property operations running efficiently. From maintaining asset registers, managing work orders and processing invoices and purchase requisitions, to tracking budgets and maintaining contractor contracts and agreements, you’ll help ensure accurate records and timely service delivery.

Working closely with the Facilities Manager and Service Managers, you’ll build strong stakeholder relationships, monitor contractor performance and identify opportunities to improve processes, strengthen decision-making and achieve cost efficiencies.

About you

With previous administrative experience, you’re organised, proactive and confident managing competing priorities in a fast-paced environment. Your strong attention to detail and customer service skills will help you deliver reliable support and build effective stakeholder relationships.

Your key experience will include:

• Strong Microsoft Word and Excel skills
• Prior experience using maintenance software systems or willingness to learn
• Drivers Licence
• National Police Clearance (obtained within the last six months)

About the benefits

You’ll become part of an inclusive, Western Australian Not For Profit team. Our MercyCare Promise focuses on our people being connected and empowered to make a positive difference in the heart of our local communities. Joining us means you’ll have access to:

• Not for profit Salary Packaging options up to $15,900 plus over $2,000 meal and entertainment benefits
• Add in benefits aligned with agreements/awards
• Childcare discounts for your little ones
• Career Pathways, Professional Development and Training
• Comprehensive Wellbeing Program including discounted health insurance and free flu vaccinations

Mercy Care values individuality. If you experience neurodiversity or live with a disability and would like accommodations to apply contact [e-mail]

When life needs care, we are there

As a leading Western Australian "for purpose" organisation with a 175-year history, our story continues through the care and services provided by our teams. We support all Western Australians throughout life’s journey and invest in creating a values-driven workplace where you can belong, grow and thrive.

We encourage applications from people of all backgrounds, including Aboriginal and Torres Strait Islander peoples, and diverse ages, cultures, faiths, abilities, genders and sexualities.