Administration Officer

VMCH; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible, family friendly work culture

Wellbeing initiatives

Paid parental leave

Employee assistance program (EAP)

Discounts on private health insurance

Fitness Passport access

Career development opportunities

Job summary

VMCH in Melbourne is seeking an administrative and rostering support role to help run the day-to-day operations of our aged care services. You will work closely with care teams to schedule shifts, manage records, and maintain high standards of confidentiality.

The successful candidate will bring rostering experience, strong MS Office skills, and a proactive, detail-focused approach. We offer a competitive salary, flexible culture, and opportunities for professional development within VMCH.

Qualifications

• Experience in staff rostering, scheduling, or workforce coordination.
• Strong administrative and organisational skills with attention to detail.
• Ability to manage competing priorities in a fast-paced environment.
• Proficiency in Microsoft Office and rostering systems.
• Excellent communication and problem-solving skills.
• Ability to maintain confidentiality and accurate records.
• Experience in aged care or community services is desirable.

Responsibilities

• Provide rostering and administrative support to daily operations.
• Assist with scheduling and workforce coordination.
• Maintain accurate records and confidentiality.
• Support on-site teams to ensure smooth operations.
• Collaborate with managers to meet staffing requirements.

Skills

Staff rostering

Administrative support

Microsoft Office

Attention to detail

Confidentiality

Communication

Tools

Rostering software

MS Office suite

Job description

23h ago , from Villa Maria Catholic Homes

The Position

You will be responsible for providing administrative and rostering support to ensure the smooth day-to-day operation of the aged care.

VMCH. Caring communities, vibrant careers.

With us, you will bring your rostering and administrative expertise, along with a proactive approach and great attention to detail, helping to ensure our teams are supported and operations run seamlessly.

What’s required

• Experience in staff rostering, scheduling, or workforce coordination.
• Strong administrative and organisational skills with excellent attention to detail.
• Ability to manage competing priorities and work in a fast-paced environment.
• Proficiency in Microsoft Office and rostering/workforce management systems.
• Excellent communication and problem-solving skills.
• Ability to maintain confidentiality and accurate records.
• Experience in aged care, healthcare, disability, or community services (desirable).
• Understanding of awards, shift requirements, and staffing compliance (desirable).

What’s possible

• Rewarding work, within a supportive environment
• Professional development and career progression opportunities
• Competitive salary + salary package (with potential for increased take-home pay)
• Flexible, family friendly work culture
• Wellbeing initiatives and paid parental leave
• Employee assistance program (EAP) for you and close family members, with confidential counselling if ever needed (incl. personal assistance)
• Discounts on private health insurance, school holiday programs and car hire
• Enjoy access to Fitness Passport, helping you and your family stay active with heavily discounted access to hundreds of fitness and recreation venues
• Open a high-interest savings account via our banking partner (optional)
• Join a place where diversity and inclusion lives, breathes and thrives

More about us

At VMCH, we believe people should be seen and valued for who they are, not defined by the services they receive.

For more than a century, we have been part of Victorian communities, supporting people to live with purpose and connection. Led by our Catholic tradition, we recognise the inherent dignity and humanity of every person, their individuality, relationships, experiences and the contribution they make throughout their lives.

Across aged care, care at home, disability services, retirement living, specialist education and affordable housing, our role is to help people make their own choices, remain in control of their lives and stay connected to the people, places and communities that matter most to them.

Guided by our values of Love, Joy, Courage and Hospitality, more than 4,000 staff and volunteers support over 15,000 people across Victoria. Together, we create places of belonging where people are respected, included and empowered to live life on their own terms.

Please note all applicants to this position require relevant work permits and NDIS Worker Screening. We do not accept unsolicited resumes, emails and phone calls from Recruitment Agencies.