Administration Officer

Victoria-Police; Melbourne; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Flexible working arrangements

Job summary

Victoria Police Centre in Docklands is recruiting for a full-time administrative support role within Professional Standards. The position involves processing briefs, handling confidential records, and providing high-level administrative assistance including banking, filing and minute-taking.

The successful candidate will perform secretariat duties, manage sensitive information, and work as part of a team while upholding ethical standards and national security vetting requirements.

Qualifications

• Experience performing administrative support duties including reports and correspondence.
• Customer service experience and commitment to meeting customer needs.
• Computer literacy skills with Microsoft Office, databases and spreadsheets.
• Ability to work in a team and handle sensitive information.
• Well-developed communication and interpersonal skills.

Responsibilities

• Process incoming and outgoing briefs of evidence and routine correspondence with quality control.
• Issue, update, complete and archive confidential records and accountable documents.
• Provide high-level administrative support including banking, filing and general duties.
• Provide advice on police administration matters and perform secretariat tasks (agendas, meeting minutes).
• Scan, record, maintain and retrieve sensitive records per records management rules.
• Conduct basic probity checks and assist with redaction of probity reports as needed.

Skills

Administrative support

Customer service

Microsoft Office

Teamwork

Communication

Tools

Microsoft Excel

Databases

Windows-based apps

Job description

About the role:Victoria Police have a role to uphold the law to promote a safe, secure and orderly society. Victoria Police provide frontline policing services to the Victorian community across 54 Police Service Areas, within 21 divisions and four regions.Professional Standards role is to support and promote a culture of high ethical standards throughout Victoria Police. This is critical for many reasons, but primarily:To maintain community trust and confidence and ensure that Victoria Police can continue to serve the community and uphold the law.To maintain the ethical health of the workforce and reduce ethical risks and workplace harm, thus contributing to workforce performance and pride.Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.Your duties will include:Processing of incoming and outgoing briefs of evidence and routine correspondence including quality control and processing of urgent and complex court documents.Issuing, updating, completing, and archiving of confidential records and accountable documents in a timely manner.Providing high level administrative support including banking, filing & general office duties as needed or directed.Providing advice on a range of police administration matters.Performing of secretariat roles including setting agendas, calendar invites and taking of meeting minutes.Scanning, recording, maintaining, and retrieving sensitive records and documentation in accordance with organisational records management requirements.Conducting basic probity and integrity checks and assisting with the preparation and redaction of probity reports and related documentation in accordance with established procedures.Handling sensitive and confidential information with discretion and in accordance with legislative, policy and organisational requirements.About You:The successful candidate will ideally have the following skills and experience:Experience in performing a range of administrative support duties including the preparation of reports and correspondence, minute taking.Customer service experience, a demonstrated commitment and achievement in meeting customer needs.Computer literacy skills, such as proficiency in operating Microsoft and Windows based applications, databases, and spreadsheets.The ability to function within a team environment and deal appropriately with sensitive and highly confidential information and issues.Well-developed communication and interpersonal skills.Further Information:One (1) x full-time, ongoing position.This position is located at Victoria Police Centre, 311 Spencer Street, Docklands.The successful applicant will be required to achieve and maintain Baseline - National Security Vetting. To achieve this, applicants must be an Australian Citizen.The successful candidate will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.We expect our people to foster a safe and inclusive environment where their behaviour and attitude reflects, builds upon and promotes a positive and collaborative workplace that respects the culture and values of Victoria Police.Your application must include:ResumeCompleted application formApplications close midnight, Wednesday 28 October 2026.Please Note: All applications will need to be submitted through the following platform: Victorian Government careers website (Careers.vic)Applications will not be accepted via other platforms or email.For further information, please contact: Acting Inspector David Bade via email [e-mail] welcome applications from people with disability and aim to support an inclusive recruitment experience. If you require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirement/reasonable adjustment for the recruitment process (including an alternate method of submission of the application), please contact VPS Recruitment via email [e-mail] or on [phone].About Us:Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety.Victoria Police is committed to creating a workplace that is safe and inclusive of all our people. We empower and expect our people, at all levels, to develop interpersonal connections and collaborate, use sound judgement, and create and innovate.In alignment with the principle of self-determination, Victoria Police is dedicated to enhancing our collaboration with the Aboriginal community in Victoria as we build a culturally safe and inclusive workplace for Aboriginal and Torres Strait Islander employees. We continue to engage and build relationships with local Aboriginal communities and work closely with them to enhance opportunities and services aimed at empowerment, equality, and equal participation across all areas of the organisation.We value the diversity and differences of our employees, including their age, gender, culture, religion, sexual orientation, abilities, and life experience. We celebrate these diverse experiences and perspectives as each person brings an informed and contemporary approach to our work which enhances the wellbeing of all. We aim to provide a safe place that is reflective of the community it serves, allowing everyone to bring their whole selves to work.\"If after reading this, you're not sure you tick every single criteria box, but have the passion to get behind our purpose, the determination to face a challenge and a willingness to grow and learn, we think you should click the apply button anyway. We're passionate about building a diverse and inclusive team, and love hearing from people like you.Find out what it is like working as a Victorian Public Servant for Victoria Police: https://www.police.vic.gov.au/vps