Administration Officer

Civilmart; Gold Coast City; Sur place; AUD 55 000 - 75 000; Plein temps

Avantages offerts par ce poste

Competitive remuneration

Résumé du poste

Civilmart, located at Burnside Road, is seeking an Administration Officer to support day-to-day operations at our busy manufacturing facility. You will be the first contact for customers, suppliers and visitors while providing admin and accounts support across multiple areas of the business.

As well as handling enquiries and invoices, you will assist with payroll, reporting and Cairns operation support. A proactive, team-focused attitude and strong attention to detail are essential.

Qualifications

• Experience in administration, reception or office support.
• Experience with ERP systems and business software.
• Experience supporting finance, accounts or payroll functions will be highly regarded.
• Intermediate Microsoft Office skills, especially Excel, Word and Outlook.
• Strong customer service, organisation and time management.
• Excellent attention to detail and accuracy.
• Confident communicating with people at all levels.
• Positive, team-focused attitude.
• Willingness to assist across different areas of the business.
• Reliable, adaptable and proactive approach to work.

Responsabilités

• Greet visitors, customers and contractors and direct them as needed.
• Answer phone calls and emails professionally.
• Manage front desk activities and visitor records.
• Ensure WHS sign-in procedures are followed.
• Assist customers with general enquiries and orders.
• Provide admin support to site operations, sales, production and finance teams.
• Raise and process purchase orders.
• Process customer invoices and assist with accounts receivable.
• Match supplier invoices to purchase orders and process accounts payable.
• Assist with payroll administration, including time and attendance reconciliations.
• Support the Cairns operation with accounts payable, payroll and freight admin.
• Maintain site records, reports and spreadsheets.
• Prepare meeting agendas and take minutes when required.
• Monitor office supplies and stock replenishment.
• Liaise with suppliers on invoices and account queries.
• Assist with sales, transport and production reporting.
• Scan, file and maintain records.

Connaissances

Customer service

Organisational skills

Time management

Attention to detail

Communication

Outils

ERP systems

Microsoft Office

Description du poste

Civilmart and Infrastructure Products Australia (IPA) have come together under the global parent company CRH. This merger marks a significant step in strengthening Australia’s civil infrastructure supply chain by combining the expertise and capabilities of two of the most recognised names in precast and civil concrete manufacturing.

Position Overview

Based at our Burnside Road site, Civilmart is looking for an Administration Officer to support the day-to-day operations of our busy manufacturing facility.

This isn't your typical reception role. You'll be the first point of contact for customers, suppliers and visitors while also providing administration and accounts support across multiple areas of the business. From managing enquiries and processing invoices to assisting with payroll administration and reporting, you'll play an important role in keeping the site running smoothly. The role will also provide administrative support to our Cairns operation, assisting with accounts, payroll and freight-related administration as required.

We're looking for someone who enjoys variety, takes ownership of their work, and is happy to roll up their sleeves and help wherever needed.

Key Responsibilities

• Greet visitors, customers and contractors and ensure they are directed to the right person or department.
• Answer incoming phone calls and email enquiries in a professional and friendly manner.
• Manage front desk activities and maintain visitor records and site documentation.
• Ensure all visitors complete required WHS sign-in procedures.
• Assist customers with general enquiries, orders and service-related matters.
• Provide administrative support to site operations, sales, production and finance teams.
• Raise and process purchase orders.
• Process customer invoices and assist with accounts receivable tasks.
• Match supplier invoices to purchase orders and process accounts payable transactions.
• Assist with payroll administration, including time and attendance reconciliations.
• Provide administrative support for the Cairns operation, including accounts payable, payroll, freight documentation and other related activities as required.
• Maintain site records, reports and spreadsheets.
• Prepare meeting agendas and take minutes when required.
• Monitor office supplies and coordinate stock replenishment.
• Liaise with suppliers regarding invoices and account queries.
• Assist with sales, transport and production reporting.
• Scan, file and maintain electronic and hard-copy records.
• Undertake general administration duties as required.

About You

• Previous experience in an administration, reception or office support role.
• Experience working with ERP systems and business software.
• Experience supporting finance, accounts or payroll functions will be highly regarded.
• Intermediate Microsoft Office skills, particularly Excel, Word and Outlook.
• Strong customer service, organisational, and time management skills.
• Excellent attention to detail and accuracy.
• Confident communicating with people at all levels of the business.
• A positive, team-focused attitude.
• Willingness to assist across different areas of the business as required.
• Reliable, adaptable and proactive in your approach to work.

Safety & Compliance

At Civilmart, safety is our highest priority. This role requires:

• Participation in a pre-employment medical (including Drug & Alcohol screening)
• Ongoing compliance with our zero-tolerance Drug & Alcohol policy
• Commitment to WHS, Quality and Environmental standards

What You Can Expect

• A competitive remuneration
• An exciting challenge and meaningful responsibilities
• A company focused on your growth and career development
• Numerous global opportunities within our CRH network, offering career growth and international exposure