Administration Manager

Effective HR; Gold Coast City; On-site; AUD 81,000 - 89,000; Full time

Job summary

Blue Marble Heath Services seeks an experienced Administration Manager to lead our administrative team, oversee daily operations, and maintain high standards across the business. This senior role ensures efficient administrative support, compliance, and strategic contribution to growth.

Salary is listed at $81,000 per annum (exclusive of superannuation). The role involves coordinating HR activities, supplier management, and fostering a collaborative, professional working environment on a

Qualifications

• Proven ability to manage administrative resources and coordinate office operations.
• Experience in monitoring office expenditure and coordinating suppliers.
• Sound knowledge of WHS, record management, privacy, and regulatory compliance requirements.

Responsibilities

• Allocate duties and set work priorities for administrative staff, monitor performance, and ensure service standards.
• Coordinate HR-related activities including recruitment, onboarding, and employee records.
• Monitor office expenditure, coordinate supplier invoices and purchasing records, and support the finance team with accounts.
• Ensure office operations comply with WHS requirements and coordinate safety checks.
• Coordinate administrative services across teams and promote consistent business processes.
• Assess staffing, workspace, and resources according to operational requirements.
• Liaise with internal teams, partners, and suppliers to resolve issues promptly.
• Coordinate day-to-day administrative operations and support staff across the business.
• Supervise staff and foster a high-performing, customer-focused environment.
• Coordinate calendars, meetings, events and travel arrangements.

Skills

Staff management

Operational planning

Office budgeting

WH&S compliance

Vendor management

Recruitment & onboarding

Education

Degree in business administration

NDIS Worker Screening

Working with Children Check

Job description

Blue Marble Heath Services is a dynamic and forward-thinking organisation committed to delivering excellence in our industry. We pride ourselves on fostering a collaborative workplace culture where innovation, integrity and professionalism are at the heart of everything we do. Our team is dedicated to supporting our clients and colleagues with the highest standards of service, and we believe in investing in our people to help them grow and succeed.

About the role

Blue Marble Heath Services is seeking an experienced Administration Manager to join our team on a full-time basis. This is a senior administrative position responsible for overseeing the efficient operation of our office, leading the administrative team, and maintaining consistent operational standards across the business.

The Administration Manager will lead the day-to-day administration of the business, ensuring operational efficiency, compliance, and the effective coordination of administrative resources and support functions. The successful candidate will play a critical role in maintaining high operational standards, implementing office procedures, and supporting the organisation's continued growth and performance. This position offers the opportunity to contribute strategically within a dynamic and professional working environment.

Salary: $81,000 per annum, exclusive of superannuation.

Key responsibilities

• Allocate duties and set work priorities for administrative staff, monitor work performance, provide guidance and feedback, and ensure service standards are consistently met.
• Coordinate office-based personnel activities in consultation with Human Resources, including recruitment, onboarding, employee records, leave administration, staff training, performance monitoring, and coordination of timesheet and payroll information.
• Monitor office expenditure, coordinate supplier invoices and purchasing records, and provide accurate administrative support to the finance team by maintaining office accounts and operational expense records.
• Ensure office operations comply with work health and safety requirements, coordinate workplace safety checks, and address identified office hazards.
• Coordinate administrative services and shared office resources supporting all teams, resolving operational issues and promoting consistent business processes across the business.
• Assess and coordinate administrative staffing, workspace, equipment and other office resources according to operational requirements.
• Liaise with internal professionals, business partners, suppliers and other stakeholders to coordinate office operations and facilitate the timely resolution of administrative and operational issues.
• Coordinate day-to-day administrative operations, implementing consistent office procedures and supporting administrative staff across the business.
• Supervise and support administrative staff, fostering a collaborative, high-performing and customer-focused work environment.
• Coordinate office calendars, internal meetings, staff events and operational travel arrangements where required.

What we're looking for

• Demonstrated experience in allocating administrative duties, setting work priorities, and monitoring staff performance.
• Proven ability to manage administrative resources and coordinate office operations.
• Experience in monitoring office expenditure, coordinating suppliers, and maintaining purchasing and operational records.
• Sound knowledge of Work Health and Safety (WHS), record management, privacy, and relevant regulatory compliance requirements.
• Strong problem-solving skills with the ability to resolve administrative and operational issues efficiently.
• Excellent organisational, communication, and time management skills, with the ability to manage competing priorities in a fast-paced environment.

Qualifications & Requirements

• Degree qualified in business administration or related field
• NDIS Worker Screening (or willingness to obtain)
• Working with Children Check (or willingness to obtain)