Administration & Group Exercise / Pilates Opportunity

Body Concepts Exercise Physiology; Newcastle-Maitland; On-site; AUD 52,000 - 70,000; Part time

Job summary

Body Concepts Exercise Physiology – Cardiff NSW is seeking an Administration & Group Exercise / Pilates Assistant to support busy clinic operations and lead small group classes if AES or Pilates qualifications apply.

You will handle calls, bookings, payments, and reporting, while maintaining client records and ensuring smooth daily administration. Availability is required on Mondays, Tuesdays and Fridays with potential growth in hours.

Qualifications

• Availability on Mondays, Tuesdays and Fridays.
• Current First Aid and CPR for teaching duties.
• Relevant class teaching skills and experience.
• Friendly, organised and reliable with clear communication and initiative.

Responsibilities

• Answering phone calls and responding to email enquiries
• Managing appointments and class bookings
• Processing payments and invoicing
• Managing accounts receivable, monitoring outstanding invoices and following up payments
• Preparing and processing administrative reports and assisting with report formatting and distribution
• Maintaining accurate client records and supporting daily clinic administration
• Welcoming clients and helping the clinic run smoothly
• Teaching small group exercise classes if an AES, or Pilates classes if appropriately qualified

Skills

Excel

Word

Clear communication

Tools

Excel

Word

Job description

Administration & Group Exercise / Pilates Opportunity

Body Concepts Exercise Physiology – Cardiff NSW

This is an administration and group exercise or Pilates teaching role in a busy exercise physiology clinic. You will support administration operations and teach small group exercise classes if an Accredited Exercise Scientist (AES), or Pilates classes if appropriately qualified. You must be available Mondays, Tuesdays and Fridays, with scope for the role and hours to grow in 2027.

Key responsibilities

• Answering phone calls and responding to email enquiries
• Managing appointments and class bookings
• Processing payments and invoicing
• Managing accounts receivable, monitoring outstanding invoices and following up payments
• Preparing and processing administrative reports and assisting with report formatting and distribution
• Maintaining accurate client records and supporting daily clinic administration
• Welcoming clients and helping the clinic run smoothly
• Teaching small group exercise classes if an AES, or Pilates classes if appropriately qualified

About you

• Availability on Mondays, Tuesdays and Fridays
• Confidence working with Excel and Word
• Relevant class teaching skills and experience
• Current First Aid and CPR for teaching duties
• Friendly, organised and reliable with clear communication skills and the ability to take initiative
• Accuracy, attention to detail and follow-through particularly important for reports and accounts receivable

About us

Body Concepts Exercise Physiology & Pilates is an established local clinic and studio in Cardiff, NSW, offering a supportive team environment.