Administration Coordinator

Southern Cross University; Gold Coast City; On-site; AUD 84,000 - 93,000; Full time

Benefits offered by this job

Relocation assistance

Job summary

Southern Cross University on the Gold Coast invites applications for an Administration Coordinator in the Centre for Teaching and Learning. You will provide high-level admin and operational support to the Director and CTL team, coordinating systems, meetings, communications and events to keep the Centre running smoothly.

You will coordinate agendas, minutes and actions, support onboarding and records management, and help staff navigate university systems and procedures with strong Microsoft 365

Qualifications

• A relevant qualification and 2-3 years relevant work experience or equivalent.
• Experience providing high-level administrative and coordination support to leaders and teams.
• Strong technology skills across Microsoft 365 and the ability to quickly learn and navigate new systems and platforms
• Strong written and verbal communication skills, including the ability to liaise professionally and confidentially with a broad range of stakeholders

Responsibilities

• Coordinating administrative support for the Director, including reporting, diary management, meeting preparation and stakeholder liaison
• Preparing agendas, taking minutes, tracking actions and contributing to project, committee and team activities across the Centre
• Supporting workshops, webinars, conferences, professional learning programs and Centre events, including registrations, communications and evaluation activities
• Managing service requests, project administration and digital workflows through systems such as Jira and Smartsheets
• Supporting onboarding, records management and operational processes, helping staff navigate University systems, procedures and requirements

Skills

Administrative coordination

Microsoft 365

Stakeholder liaison

Diary management

Education

Relevant qualification

Tools

Jira

Smartsheets

Blackboard

Concur

Job description

At Southern Cross University, we do things differently, and so can you.

A career with us is more than you might expect. Yes, it’s about the heart, connectedness and community you’d hope for in a regional university. But there’s also so much more. Our game changing Southern Cross Model brings a deeper, focused learning experience and our research is deeply connected to our regions, making a difference on a global scale. This is your chance to help us build something new and meaningful for our students, our communities and your career. To drive change, make a real impact, and thrive in a place as unique as you.

You can be good anywhere. Here, you can be great.

Your opportunity

The Centre for Teaching and Learning (CTL) partners with staff across the University to advance teaching excellence, educational innovation and student success through the Southern Cross Model. As the Administration Coordinator, you will provide high-level administrative and operational support to the Director and broader CTL team. Supporting multiple leaders and specialist teams, you will play a central role in coordinating systems, information, meetings, communications, events, project activities and day-to-day administrative processes that keep the Centre running smoothly.

You will make an impact by:

• Coordinating administrative support for the Director, including reporting, diary management, meeting preparation and stakeholder liaison
• Preparing agendas, taking minutes, tracking actions and contributing to project, committee and team activities across the Centre
• Supporting workshops, webinars, conferences, professional learning programs and Centre events, including registrations, communications and evaluation activities
• Managing service requests, project administration and digital workflows through systems such as Jira and Smartsheets
• Supporting onboarding, records management and operational processes, helping staff navigate University systems, procedures and requirements

What you will bring

You are a highly organised and adaptable administrator who enjoys being the person that keeps a busy team operating effectively. Comfortable managing competing priorities and supporting multiple stakeholders, you bring strong technology skills, initiative and a practical approach to solving problems.

To succeed in this role, you will also need:

• A relevant qualification and 2-3 years relevant work experience or equivalent.
• Experience providing high-level administrative and coordination support to leaders and teams.
• Strong technology skills across Microsoft 365 and the ability to quickly learn and navigate new systems and platforms
• Strong written and verbal communication skills, including the ability to liaise professionally and confidentially with a broad range of stakeholders

It’s not essential, but experience within a university or other large, complex organisation will be highly regarded. Experience with systems such as Jira, Blackboard or Concur would also be advantageous.

Why Southern Cross University

SCU is proudly a regional university, young, small and vibrant. That means you’ll find more exposure, opportunity and ownership - to grow, achieve and build a career that means more. And you’ll do it alongside passionate people and leaders who go the extra mile to help you succeed.A career with us is about more than just work. It’s about place, community and the life you want to live. With three main campuses at the Gold Coast, Coffs Harbour and the Northern Rivers region of NSW, we’re integral to all these wonderful communities. Find your place and be more in this beautiful part of the world.

Your opportunity is:

• Full-time, continuing (permanent)
• Located at Gold Coast, QLD 4225. Relocation assistance is available, making it easier to join our regional communities
• HEW Level 5. The base salary ranges from $83,563 - $92,857 per annum, plus 17% employer’s contribution to superannuation. The total remuneration package is up to $108,643.

You will enjoy a range of perks designed to support your wellbeing, growth and work-life balance. For more information on our benefits and what it’s like to work at SCU, visit Why work at Southern Cross University?

Be more with Southern Cross University today

Southern Cross University values potential as much as experience. If you do not meet all the listed requirements but are excited about the role and confident you can contribute, we encourage you to apply or reach out for more information.

Name: Professor Ruth Greenaway, Director, Centre for Teaching & Learning

Email: **************@scu.edu.au

Eligible applicants must have Australian or New Zealand citizenship, Australian permanent residency or current working rights in Australia for the entire duration of the appointment. Employer visa sponsorship is not available for this position.

Southern Cross University celebrates the rich diversity of our regions and international community. We are committed to creating an inclusive workplace that welcomes and values people of all backgrounds. We encourage applications from people of all genders, ethnicities, ages, languages, sexual orientations, and people with disabilities. We are dedicated to providing reasonable adjustments to our recruitment process to ensure every candidate can fully participate.For any support through the recruitment process reach out to ****@scu.edu.au.