Executive Assistant

Southern Cross University; Lismore City Council; On-site; AUD 96,000 - 105,000; Full time

Benefits offered by this job

Relocation assistance

Job summary

Southern Cross University is seeking an experienced Executive Assistant to support two senior leaders in the Vice President offices. You will maintain complex calendars, coordinate travel, prepare briefs and ensure governance deliverables are met with discretion.

The role requires excellent communication, high professionalism, and the ability to manage competing priorities in a busy environment. Located in Lismore, NSW, the position offers a permanent full-time contract with relocation

Qualifications

• Experience providing executive-level administrative support.
• Experience managing complex calendars, meetings and travel arrangements.
• Excellent written and verbal communication skills.
• Advanced Microsoft Office skills with ability to adopt AI-enabled tools.

Responsibilities

• Manage complex executive calendars and travel across two VP portfolios.
• Coordinate correspondence, documentation and briefs with accuracy and discretion.
• Support governance activities, events and executive projects with effective office systems.
• Build relationships with internal and external stakeholders to ensure smooth operations.

Skills

Executive support

Calendar management

Travel coordination

Communication

Microsoft Office

AI tools

Tools

Microsoft Office suite

Job description

• Support two senior University executives in a varied, high-impact role
• Build your career with accessible leaders at a purpose-driven university
• Continuing role based in Lismore with meaningful campus connection

Be Bold. Belong. Be More.

At Southern Cross University, we do things differently, and so can you.

A career with us is more than you might expect. Yes, it’s about the heart, connectedness and community you’d hope for in a regional university. But there’s also so much more. Our game changing Southern Cross Model brings a deeper, focused learning experience and our research is deeply connected to our regions, making a difference on a global scale. This is your chance to help us build something new and meaningful for our students, our communities and your career. To drive change, make a real impact, and thrive in a place as unique as you.

You can be good anywhere. Here, you can be great.

Your opportunity

Join the Office of the Vice President (Finance and Technology) and the Office of the Vice President (Enterprise and Campus Operations) in a pivotal Executive Assistant role supporting two senior University leaders. You'll be responsible for keeping complex executive priorities on track through exceptional organisation, sound judgement and proactive support. Working in a fast-paced environment, you'll confidently manage competing priorities, anticipate needs and build strong relationships with stakeholders across the University while maintaining the highest levels of professionalism and confidentiality.

You will make an impact by:

• Managing complex executive calendars, meetings, travel and competing priorities across two Vice President portfolios.
• Coordinating correspondence, documentation, briefings and key deliverables with accuracy and discretion.
• Supporting governance activities, portfolio events and executive projects while maintaining effective office systems.
• Building productive relationships with internal and external stakeholders to ensure seamless executive operations.

What you will bring

You're an experienced Executive Assistant who thrives in a busy environment where no two days are the same. Highly organised and self-motivated, you're comfortable working independently, anticipating executive needs and managing competing priorities. Your professionalism, discretion and ability to build trusted relationships enable senior leaders to focus on strategic priorities.

To succeed in this role, you will also need:

• Demonstrated experience providing executive-level administrative support, ideally supporting senior executives.
• Proven experience managing complex calendars, meetings, travel arrangements and executive correspondence.
• Exceptional organisational and time management skills with the ability to prioritise competing deadlines.
• Excellent written and verbal communication skills, including preparing professional documents and correspondence.
• Advanced Microsoft Office skills together with the confidence to adopt new technologies and AI-enabled administrative tools.

It would also be great if you have experience working within a large, complex organisation such as a university or other public sector environment. If you don't have this experience but believe you'd be a great fit for the role, you're still encouraged to apply.

Why Southern Cross University

SCU is proudly a regional university, young, small and vibrant. That means you’ll find more exposure, opportunity and ownership - to grow, achieve and build a career that means more. And you’ll do it alongside passionate people and leaders who go the extra mile to help you succeed.A career with us is about more than just work. It’s about place, community and the life you want to live. With three main campuses at the Gold Coast, Coffs Harbour and the Northern Rivers region of NSW, we’re integral to all these wonderful communities. Find your place and be more in this beautiful part of the world.

Your opportunity is:

• Full-time, continuing (permanent)
• Located at Lismore, NSW 2480. Relocation assistance is available, making it easier to join our regional communities
• HEW Level 6. The base salary ranges from $95,961 - $105,250 per annum, plus 17% employer’s contribution to superannuation. The total remuneration package is up to $123,143.

You will enjoy a range of perks designed to support your wellbeing, growth and work-life balance. For more information on our benefits and what it’s like to work at SCU, visit Why work at Southern Cross University?

Name: Ms Paola Bolzicco, Executive Assistant to the Vice Chancellor

Applications close 11.30pm AEST 2 August 2026

Eligible applicants must have Australian or New Zealand citizenship, Australian permanent residency or current working rights in Australia for the entire duration of the appointment. Employer visa sponsorship is not available for this position.

Southern Cross University celebrates the rich diversity of our regions and international community. We are committed to creating an inclusive workplace that welcomes and values people of all backgrounds. We encourage applications from people of all genders, ethnicities, ages, languages, sexual orientations, and people with disabilities. We are dedicated to providing reasonable adjustments to our recruitment process to ensure every candidate can fully participate.For any support through the recruitment process reach out to ••••@scu.edu.au .

What can I earn as an Executive Assistant