Administration Coordinator

Australian National University; Canberra; On-site; AUD 101,000 - 116,000; Full time

Job summary

The Australian National University (ANU) is seeking an Administration Coordinator to support the Office of the Vice-Chancellor. This role provides high-quality administrative support, including managing correspondence, document flow and meeting coordination.

You will engage with senior university executives and a range of internal and external stakeholders, exercise discretion in a confidential environment, and contribute to efficient Office operations in a fast-paced setting.

Qualifications

• Experience providing high-level administration support in a confidential environment.
• Ability to coordinate meetings and events across multiple projects.
• Strong organisational skills with attention to detail.
• Excellent written and verbal communication and stakeholder engagement.
• Knowledge of the higher education sector advantageous.

Responsibilities

• Manage correspondence and document flow within the Office.
• Coordinate meetings and events across the Office.
• Provide administrative tasks to support the Executive Assistant and Administration Manager.
• Collaborate with senior university executives, academic and professional staff, government agencies and other stakeholders to support the Office.

Skills

Judgement and discretion

Multitasking

Organisational skills

Interpersonal communication

Higher education knowledge

Job description

Classification:ANU Officer 6/7 (Administration)
Salary package:$100,847 - $116,083per annum plus 17% superannuation
Type:Full time, continuing

In 1946, ANU was founded to help rebuild a changing world. We’re still at it, 80 years later. For generations, our people have turned curiosity into ideas that have shaped Australia and our region. Learn more about ANU, our history and the community that has shaped us: ANU at 80

Position overview

The Australian National University (ANU) is seeking a highly capable Administration Coordinator to support the Office of the Vice-Chancellor. This role is integral to the operations of the Office and will provide high-quality administration support across the Office's functions.

As the Administration Coordinator, you will provide of administrative support to the Office of the Interim Vice-Chancellor. You will be responsible for the management of correspondence and document flow within the Office; the coordination of meetings and events; and administrative tasks as required to support the Executive Assistant and the Administration Manager.You will collaborate closely with the offices of senior university executives, academic and professional staff, government agencies, and other key stakeholders to support the Office to deliver outcomes aligned to the University's priorities.

We are looking for a capable administration professional with the ability to work across multiple projects in a fast-paced, complex environment. Your skillset will include:

• The proven ability to exercise judgement and discretion in a high-profile, confidential environment;
• The ability to work at a high level, coordinating multiple administrative tasks rapidly and accurately;
• Excellent organisational skills with the demonstrated ability to prioritise competing demands, whilst maintaining attention to detail and exercising sound judgement autonomously and within a team;
• Highly developed interpersonal and communication skills, both written and oral, including confidence and ability to engage effectively with internal and external stakeholders; and
• Knowledge of challenges facing the Australian higher education sector, and the strategic context of the ANU, would be an advantage for this role.

The University actively encourages applications from Aboriginal and Torres Strait Islander people. For more information on employment opportunities, contact our Indigenous Employment Consultant on [e-mail]

ANU values diversity and inclusion and is committed to providing equal employment opportunities to those of all backgrounds and identities. For more information about staff equity at ANU, visit https://services.anu.edu.au/human-resources/respect-inclusion

For further information please contact Yana Potrebica, Director, Regulatory Affairs and Engagement, at [e-mail]