Administration & Communications Coordinator

Belgravia Leisure; Town Of East Fremantle; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Leading leisure org

Supportive team environment

Community programs

Leadership development

Customer experience impact

Job summary

Belgravia Leisure is seeking an Administration & Communications Coordinator to support our WA East Fremantle venue with administrative, financial, communications and marketing tasks. Reporting to the Venue Manager, you will help ensure efficient operations and consistent brand representation across the venue and Head Office.

You will balance payroll support, banking, reporting, and customer service while maintaining strong internal communications and delivering engaging marketing coordination

Qualifications

• Strong computer literacy and administration skills.
• Experience working with financial accounts and reporting processes.
• Excellent interpersonal and customer service skills.
• Well-developed written and verbal communication skills.
• Strong problem-solving capabilities.
• Exceptional attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Coordinate administrative and financial functions including POS administration, payroll support, banking, and accounts processing.
• Prepare monthly and periodic reports for financial and operational reporting requirements.
• Ensure reporting obligations are completed accurately and on time.
• Maintain branding across all venue communications and marketing materials.
• Collaborate with Head Office and Marketing to keep website content current and engaging.
• Support communications and promotional activities for venue initiatives.

Skills

Administrative skills

Financial reporting

Customer service

Written communication

Attention to detail

Multitasking

Tools

POS system

Job description

• Full-time opportunity with genuine community impact


• Join a growing and entrepreneurial organisation


• New and exciting role

WA, East Fremantle Community Park, 6158

Join Belgravia Leisure and play a pivotal role in supporting the successful operation of our venue through high-quality administration, financial coordination, communications and marketing support.

We're seeking a highly organised and detail-oriented Administration & Communications Coordinator who thrives in a fast-paced environment and enjoys balancing administration, finance, customer service, and communications responsibilities.

Reporting directly to the Venue Manager, this leadership position is essential in ensuring efficient business operations and maintaining strong communication across the venue and Head Office teams.

About The Role

As the Administration & Communications Coordinator, you will coordinate a broad range of administrative and financial functions including point-of-sale administration, payroll support, banking, accounts processing, reporting, communications and marketing coordination. You will work closely with both venue and Head Office teams to ensure operational excellence and consistent brand representation.

Key Responsibilities

Administration & Finance

• Maintain accurate and efficient administrative systems and processes.


• Complete weekly banking and reconciliation activities.


• Assist with payroll administration and processing.


• Support accounts payable and receivable functions.


• Prepare monthly and periodic reports for financial and operational reporting requirements.


• Ensure all reporting obligations are completed accurately and on time.


• Maintain records and information in appropriate formats with exceptional attention to detail.

Communications & Marketing

• Maintain consistent branding across all venue communications and marketing materials.


• Coordinate promotional activities in conjunction with Belgravia Leisure Head Office.


• Collaborate with the Marketing Department to ensure website content remains current and engaging.


• Contribute to venue social media channels and communication initiatives.


• Foster strong and effective communication with venue teams, managers and Head Office departments.

Leadership & Team Contribution

• Lead by example and contribute positively to a collaborative workplace culture.


• Support team success through effective communication and engagement.


• Demonstrate Belgravia Leisure's values and behaviours in all interactions.


• Champion diversity, inclusion and accessibility across programs, services and employment practices.

About You

You are an organised professional with strong administrative and financial skills, a customer-focused mindset and excellent communication abilities.

Essential Skills & Experience

To be successful in this role, you will bring:

• Strong computer literacy and administration skills.


• Experience working with financial accounts and reporting processes.


• Excellent interpersonal and customer service skills.


• Well-developed written and verbal communication skills.


• Strong problem-solving capabilities.


• Exceptional attention to detail and accuracy.


• Ability to manage multiple priorities and meet deadlines.

Highly Desirable

• Accounts payable and receivable experience.


• Point of Sale (POS) system experience.


• Understanding of Head Office reporting functions.


• Experience coordinating communications, marketing or promotional activities.

Required Qualifications

• Current First Aid Certificate (Level 2)


• Current CPR Certificate


• Employee Working With Children Check (or equivalent)


• National Police Check


• Health, Safety & Wellbeing

Health, Safety & Wellbeing

At Belgravia Leisure, Safety Is Everyone's Responsibility. The Successful Applicant Will Demonstrate a Commitment To Our \"Think Safe, Act Safe, Be Safe\" Philosophy By

• Following all workplace health and safety procedures.


• Identifying and reporting hazards, incidents and near misses.


• Supporting a safe environment for employees, customers and the community.


• Championing child safety and wellbeing in line with our Code of Professional Conduct.


• Contributing to risk management, safety improvements and continuous compliance initiatives.

Why Join Belgravia Leisure?

• Be part of Australia's leading leisure and recreation organisation.


• Work within a supportive and collaborative team environment.


• Opportunity to contribute to community-focused programs and services.


• Develop your leadership, administration and communications expertise.


• Make a meaningful impact on the customer experience and venue success.

About The Company

Part of the Belgravia Health and Leisure Group, Belgravia Leisure is Australia’s fastest-growing leisure organisation, managing over 250 venues across Australia and New Zealand. With an annual turnover exceeding $180 million, we’re committed to community impact and innovation.

We value diversity and encourage people from different backgrounds to apply, including Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse (CALD) backgrounds, people of any age or gender, people identifying as lesbian, gay, bisexual, trans and gender diverse, intersex and/or queer (LGBTIQA+) and people with disability.

We will provide innovative recruitment strategies to remove any barriers that may prevent potential suitable applicants. These includes:

• A dedicated contact person to receive expressions of interest in the job and complete a verbal job application during which the person answers questions over the telephone.


• Allowing a short video submission describing their application for the job


• Allowing a support person during an interview

We are committed to providing a child safe environment. Please refer to our child safety framework. Successful applicants will be required to obtain a national police check and a Working with Children check.

https://belgraviagroup.com.au/childsafe#statement