Administration Assistant - Research Ethics and Governance Office

Bayside Health; Frankston; On-site; AUD 69,000 - 78,000; Full time

Benefits offered by this job

Salary packaging

Novated leasing

Discounts at top retailers & dining

Fitness Passport access

Employee Assistance Program

Education & training opportunities

Job summary

Bayside Health is seeking an Administration Assistant for the Research Ethics and Governance Office at Peninsula University Hospital in Frankston. The role supports the Director of Research, coordinates meetings, and assists with projects and events in a busy, collaborative environment.

Ideal candidates will have experience in health service research offices, strong MS Office skills, and the ability to handle confidential material while educating stakeholders on ethics and governance processes.

Qualifications

• Experience working in health service research office.
• Experience with ERM database for review and approval of projects.
• Knowledge of the National Statement on Ethical Conduct in Human Research.
• Excellent Microsoft Office Skills.
• A sound appreciation of privacy and confidentiality requirements.
• Ability to educate stakeholders in relation to ethics and governance review systems.
• Excellent interpersonal skills.
• Experience taking minutes and preparing agendas.

Responsibilities

• Provide high-quality administrative support to the Research Ethics and Governance Office.
• Coordinate meetings and committee activities.
• Assist with key projects and events.
• Collaborate with a wide range of stakeholders.

Skills

Health service research

ERM database

National Statement knowledge

Microsoft Office

Privacy & confidentiality

Stakeholder education

Interpersonal skills

Minutes & agendas

Tools

ERM database

Job description

Administration Assistant - Research Ethics and Governance Office

Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland.

We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between.

More than 22,000 dedicated staff are focussed on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive.

Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.

• Permanent Full Time, 80 hours per fortnight
• Located at Peninsula University Hospital - Frankston

The Team & Role

Join a close-knit and collaborative team within the Office for Research at Bayside Health (Peninsula), where you'll play a key role in supporting the smooth operation of a busy and dynamic office. Reporting to the Director of Research, the Office Coordinator provides high-quality administrative support, coordinates meetings and committee activities, assists with key projects and events, and works closely with a wide range of stakeholders. This is an excellent opportunity for a highly organised and proactive administrator who enjoys variety, building relationships, and contributing to meaningful work that supports innovation and excellence in healthcare.

Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland.

We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between.

More than 22,000 dedicated staff are focussed on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive.

Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.

• Permanent Full Time, 80 hours per fortnight
• Located at Peninsula University Hospital - Frankston
• Classification: Grade 2 Level 1 - Level 5 (HS2 $1,335.36 - HS21 $1,476.24 per full time week*) plus super

The Team & Role

Join a close-knit and collaborative team within the Office for Research at Bayside Health (Peninsula), where you'll play a key role in supporting the smooth operation of a busy and dynamic office. Reporting to the Director of Research, the Office Coordinator provides high-quality administrative support, coordinates meetings and committee activities, assists with key projects and events, and works closely with a wide range of stakeholders. This is an excellent opportunity for a highly organised and proactive administrator who enjoys variety, building relationships, and contributing to meaningful work that supports innovation and excellence in healthcare.

Please click here for the position description.

Skills & Experience Required

• Experience working in health service research office
• Experience with ERM database for review and approval of projects
• Knowledge of the National Statement on Ethical Conduct in Human Research
• Excellent Microsoft Office Skills
• A sound appreciation of privacy and confidentiality requirements and the ability to deal tactfully with confidential and sensitive material
• Ability to educate stakeholders in relation to ethics and governance review and approval systems
• Excellent interpersonal skills
• Experience in taking minutes and preparing agendas for important meetings

Benefits

• Gain experience in research ethics and governance.
• Boost your take-home pay with generous salary packaging & novated leasing
• Unlock exclusive discounts at top retailers and dining spots
• Stay fit with access to premium gyms via Fitness Passport
• Feel supported with our holistic Employee Assistance Program
• Grow your skills through top-tier education and training partners

Next Steps

For role specific information please contact Lee-Anne Clavarino, Manager Research (**********@PHCN.VIC.GOV.AU)

If you experience any issues signing in or registering, please feel welcome to contact the Talent Acquisition Team at ***************@phcn.vic.gov.au or 03 9784 2*** (option 1).

The role ceases advertising on 27 October 2026. Please note that applications will be considered upon receipt and that this job posting may close early if a sufficient number of applications are received, so we encourage you to apply as soon as possible.

Thank you for your interest in this role. Bayside Health (Peninsula Health Care Group) is regularly advertising positions across the health service so please take the time to review other relevant opportunities by going to https://www.peninsulahealth.org.au/careers/

Additional Information

Bayside Health is an Equal Employment Opportunity Employer that is committed to inclusion and diversity. We encourage applications from individuals from all cultural backgrounds including Aboriginal and Torres Strait Islander people. We also provide a safe and supportive workplace for people with all abilities.

To find out more about our recruitment processes, compliance obligations and to prepare your application to join our team please visit: https://www.peninsulahealth.org.au/careers/working-preparing-employment/

*Please refer to Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2021-2025 salary circular for salary range. Sub-grading will be based on years of experience. For further information on salary range classifications and grading please refer to the following page: https://www.peninsulahealth.org.au/careers/working-with-us/salary-rates/

It is strongly recommended that individuals in this role remain up to date with their COVID-19 vaccinations.

Join Bayside Health and help us to deliver healthy lives for everyone, through sustainable, innovative, compassionate care.