Administration Assistant - Property

Savills; Adelaide; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Generous Leave

Parental Support

Family & Wellbeing

Flexibility

Growth

Culture

Job summary

Savills in Parafield's District Outlet Centre is seeking an organised Administration Assistant to support the Centre Manager and Facilities Manager. You will handle property administration, lease management, finance, marketing, and facilities tasks, delivering accurate work and building strong stakeholder relationships.

This is a fast-paced role ideal for someone who thrives in a collaborative retail asset environment and takes initiative to ensure smooth daily operations for tenants and

Qualifications

• 2+ years in administration, property or asset management support.
• Retail property management experience ideal but not essential.
• Strong interpersonal skills and stakeholder relationships.
• Self-motivated, professional, autonomous with initiative.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication.
• High attention to detail and organisational ability.
• Proficiency in Microsoft Office; advanced Excel highly regarded.

Responsibilities

• Provide administrative support, reporting, and stakeholder correspondence.
• Maintain property, tenancy, and compliance records in systems.
• Assist with financial administration, budgeting, reconciliations, and tenant charges.
• Support lease administration, onboarding, and lease date management.
• Manage tenant insurance, bank guarantees, and audits.
• Assist with arrears management, collections, and account reconciliations.
• Coordinate centre marketing initiatives, promotions, and social media.
• Support facilities operations, contractor management, work orders, and invoice administration.

Skills

Advanced Excel

Microsoft Office

Stakeholder communication

Multitasking

Autonomous work

Tools

MRI Property Software

Job description

Why This Role Matters

An exciting opportunity exists for an organised and proactive Administration Assistant to join our Asset Management team at the District Outlet Centre in Parafield. Supporting the Centre Manager and Facilities Manager, you will play a key role in the day-to-day administration of this dynamic retail asset, providing support across property administration, lease management, finance, marketing, and facilities operations.

This is a varied and fast-paced role suited to someone who enjoys building strong stakeholder relationships, takes pride in delivering accurate work, and thrives in a collaborative environment. As an integral member of the team, you will help ensure the smooth operation of the centre while contributing to an exceptional experience for our tenants, clients, contractors, and customers.

What You’ll be Doing

• Providing administrative support, reporting, and stakeholder correspondence.
• Maintaining property, tenancy, and compliance records across business systems.
• Assisting with financial administration, budgeting, reconciliations, and tenant charges.
• Supporting lease administration, tenant onboarding, and critical lease date management.
• Managing tenant insurance and bank guarantee records and audits.
• Assisting with arrears management, collections, and account reconciliations.
• Coordinating centre marketing initiatives, promotions, and social media activity.
• Supporting facilities operations, contractor management, work orders, and invoice administration.

What You’ll Bring

• Minimum 2 years’ experience in a similar administration, property, or asset management support role.
• Previous experience within retail property management ideal but not essential.
• Strong interpersonal skills with the ability to build effective relationships with internal and external stakeholders.
• Self-motivated and professional approach, with the ability to work autonomously and take initiative.
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• High level of attention to detail, accuracy, and organisational capability.
• Strong proficiency in Microsoft Office Suite, with advanced Excel skills highly regarded.
• Previous experience using MRI Property Software, or a similar property management system, preferred.

Why Savills is a Great Place to Work

At Savills, we believe in helping people thrive through places and spaces, and that starts with our own team. As a global leader in property solutions, with 42,000 professionals across 70 countries and over 170 years of expertise, we know that our greatest strength is our people.

When you join Savills, you’re not just starting a job, you’re becoming part of a culture that celebrates individuality, supports wellbeing, and invests in your growth. We live by four promises: we listen, we empower, we challenge, and we collaborate, because we know that together we can achieve great things.

We offer more than a career, here’s just a glimpse of what you can expect:

• Generous Leave - Extra days to recharge and enjoy life
• Parental Support - Industry-leading parental leave benefits and bonuses
• Family & Wellbeing - Fertility and reproductive leave, plus dedicated wellbeing days
• Flexibility - Work arrangements that support your lifestyle
• Growth - Access to learning and development platforms
• Culture - Social events, charity days, and an inclusive, supportive workplace

We are committed to creating a diverse, inclusive and accessible workplace where everyone feels valued and respected. We encourage applications from people of all backgrounds, including Aboriginal and Torres Strait Islander peoples, LGBTQIA+ individuals, people with disability, and those of all ages, faiths and cultures.