Administrative Assistant - Music

Canberra Grammar School; Canberra; On-site; AUD 65,000 - 95,000; Full time

Benefits offered by this job

Salary and 13.5% superannuation

Professional development funding

Salary packaging arrangements

Complimentary daily barista-madecoffee

Morning tea and discounted lunches

Onsite health clinic

Employee Assistance Program

Paid parental leave (14 weeks)

School fee concessions

Job summary

Canberra Grammar School is seeking a highly organised Music Administrator to help deliver the day-to-day operations of CGS Music across the Primary and Senior Schools.

Working as part of the Music administration team, you will coordinate communications, maintain student and programme records, support instrumental tuition, manage music resources and assist with financial, purchasing and operational processes.

Qualifications

• Experience in busy administrative, educational, performing arts or customer-service environments.
• Strong organisational skills and the ability to manage competing priorities and deadlines.
• Experience maintaining accurate records, databases, schedules and filing systems.
• Excellent written and verbal communication skills.
• Ability to build positive relationships with students, families, employees, contractors and external stakeholders.
• Good judgement, discretion and understanding of confidentiality.
• Ability to work independently within established procedures while contributing to a team.
• Experience supporting events, budgets, asset registers or programme administration.
• An interest in music or experience in a music/education/performing arts environment is highly regarded.

Responsibilities

• Coordinate communications and maintain student and programme records.
• Support instrumental tuition, ensembles, concerts, events and performances.
• Manage music resources and assist with financial, purchasing and operational processes.
• Help with budgets, asset registers and procurement related to CGS Music.
• Provide proactive, service-focused support across Primary and Senior Schools.

Skills

Organisational skills

Attention to detail

Communication skills

Customer service

Records management

Event support

Confidentiality

Team player

Tools

Microsoft Office

School administration software

Job description

• Join one of Australia’s most ambitious school musicprogrammes
• Bring exceptional organisation to a creative andhigh-performing team
• Full-time, ongoing position, primarily worked during termtime

About the Role

Behind every outstanding rehearsal, lesson and performance is ateam that brings the details together.

Canberra Grammar School is seeking a highly organised andservice-focused Music Administrator to help deliver the day-to-dayoperations of CGS Music across the Primary and Senior Schools.

Working as part of the Music administration team, you will be atthe centre of a vibrant programme encompassing instrumentaltuition, ensembles, concerts, events and performances. You willcoordinate communications, maintain student and programme records,support instrumental tuition, manage music resources and assistwith financial, purchasing and operational processes.

This is a varied and rewarding opportunity for an accomplishedadministrator who enjoys working with people, managing competingpriorities and contributing to a creative environment where no twodays are quite the same.

The position is full-time and ongoing, with hours primarilyworked during school terms and occasional days during term breaksto support programme requirements.

About You

You are a proactive and dependable administrator who takes pridein creating order, anticipating needs and helping others succeed.Calm under pressure and attentive to detail, you bring warmth,professionalism and a genuine commitment to excellent service.

You will bring:

• experience in a busy administrative, educational,performing arts or customer-service environment
• strong organisational skills and the ability to managecompeting priorities and deadlines
• experience maintaining accurate records, databases,schedules and filing systems
• excellent written and verbal communication skills
• the ability to build positive relationships with students,families, employees, contractors and external stakeholders
• sound judgement, discretion and an understanding ofconfidentiality
• confidence working independently within establishedprocedures while contributing positively to a team
• experience supporting events, purchasing, budgets, assetregisters or programme administration
• An interest in music, or previous experience within amusic, education or performing arts environment, would behighly regarded

All team members at CGS are required to have:

• Excellent written English and effective interpersonalcommunication skills
• Strong technological literacy across a range ofapplications
• A valid ACT Working with Vulnerable People Card
• A current National Police Check
• Full working rights within Australia

Benefits for you

As a CGS team member, you have access to a range of additionalbenefits, including:

• A competitive salary and superannuation of 13.5% (forpermanent team members)
• Employee awards program and generous professionaldevelopment funding
• Attractive salary packaging arrangements
• Complimentary daily barista-made coffee
• Delicious daily morning tea and discounted lunches
• Access to the onsite health clinic
• 24/7 access to our Employee Assistance Program
• 14 weeks of paid parental leave
• School fee concessions (for permanent team members)

Working at CGS

At Canberra Grammar School, music is central to the studentexperience. It builds confidence, discipline, creativity andbelonging while enriching the cultural life of the entire Schoolcommunity.

You will join a welcoming, forward-thinking workplace wherepeople are encouraged to contribute ideas, develop professionallyand make a meaningful difference. In this role, your organisationand care will help students, educators and musicians bringambitious programmes and memorable performances to life.

If you are ready to combine your administrative expertise withthe energy and creativity of a thriving music environment, we wouldlove to hear from you.

Canberra Grammar School is committed to safeguarding andpromoting the welfare of children. All applicants will undergochild safety screening and recruitment checks in accordance withour Child Safe policies.

Applications will be assessed as they are received, and the vacancy may close prior to the advertised closing date if a suitable candidate is identified.