Administration Assistant

RSM Australia; Shire Of Moora; On-site; AUD 45,000 - 55,000; Part time

Job summary

RSM Australia is seeking an enthusiastic and organised part-time Administration Assistant to join our Business Advisory team in Moora. You’ll support day-to-day operations, work with accountants and staff to ensure smooth processes and high-quality client service.

The role involves organising meetings, mail handling, archiving, general admin, reception duties and data entry, including bank reconciliations. A Year 12 completion and 6–12 months admin experience are preferred.

Qualifications

• Year 12 completion required.
• Approximately 6–12 months of admin/customer service or office support experience preferred.
• Strong organisational and communication skills with attention to detail.

Responsibilities

• Organise meetings, room bookings and invitations.
• Sort, record and deliver the team’s mail.
• Ensure outgoing mail is recorded and mailed daily.
• Maintain the archiving system and handle file retrieval/destruction.
• General administration including scanning, filing, registers and reception duties.
• Answer phones and check voicemail.
• Office deliveries as required.
• Assist with data entry including bank reconciliations.

Skills

Organisation

Communication

Attention to detail

Time management

Teamwork

Education

Year 12 completion

Tools

Microsoft Office

Excel

Job description

At RSM, our purpose is to instill confidence in a world of change for both our clients and our people.

RSM Australia supports a people-centric and collaborative culture where we are committed to empowering and developing you. As a leading professional services firm, we connect you to an extensive network of global resources and invest in your future. We value the meaningful work that you do and encourage you to be a part of the change.

Our value proposition is our commitment to you; it highlights the experiences, benefits, and value that you can expect as part of RSM. This is underpinned by our three values - integrity in everything that we do, supporting clients everywhere, and developing and valuing everyone.

Who we are:

RSM Australia is a member of RSM, the world’s 6th largest network of audit, tax and consulting firms. We are an award-winning professional services firm with over 100 years experience supporting Australian businesses. We believe in putting people first and we are proud to have developed a work culture that fosters growth, collaboration and success.

About the role:

RSM Australia is seeking an enthusiastic and organised part‑time Administration Assistant to join our Business Advisory team in Moora. This is an excellent opportunity for someone looking to develop their career in professional services while supporting a close-knit team that values collaboration, growth, and exceptional client service.

As an Administration Assistant, you’ll play an important role in supporting the day‑to‑day operations of our Moora office and Business Advisory team. You’ll work closely with our accountants and support staff to ensure administrative processes run smoothly and clients receive a high standard of service.

No two days are the same, making this a fantastic opportunity for someone who enjoys variety and being part of a collaborative team environment.

KEY RESPONSIBILITIES:

• Organising meetings, room bookings and invitations;
• Sorting, recording and delivering the team’s mail;
• Ensure outgoing mail is recorded and mailed on a daily basis;
• Maintenance of the archiving system and retrieval and destruction of files as required;
• General administration duties for the team, including scanning and filing documents, maintaining registers and office reception duties;
• Answering the telephones and checking voicemail messages;
• Deliveries for the office as required;
• Assist with data entry duties, including bank reconciliations and transaction recording.
• Database maintenance
• Working with various software
• Tax Lodgements

About you:

We’re looking for someone who is organised, reliable and eager to learn.

You'll bring:

• Strong communication and interpersonal skills.
• Excellent attention to detail.
• The ability to manage tasks effectively and meet deadlines.
• A positive, team‑focused attitude.
• Confidence using technology and learning new systems.
• The ability to work independently and collaboratively.

To Be Successful, You’ll Have:

• Completion of Year 12.
• Previous administration, customer service or office support experience (approximately 6-12 months preferred).

If you’re looking to start or grow your administration career with a firm that values its people and invests in their future, we’d love to hear from you.

Life at RSM:

RSM provides a great environment to build skills and confidence and we help our people achieve their best. We are trusted advisors to our clients, so it is critical for us to find the right people for the job on offer. Our network of offices across Australia and around the world allow us to offer a personal service to all our clients regardless of where they are!

Working for RSM entitles everyone to a wide range of leading health, wellness financial and lifestyle benefits.

Agencies, thank you for thinking of us, but our recruitment is managed internally, and we will reach out to our preferred suppliers if we need assistance.